Board of Trustees 02/25/2026 07:00 PM 200 N. Hill Street, Poplar Grove, IL 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustees Meeting Minutes from January 28, 2026.

• Board of Trustees Minutes 2026-0128.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Collector, Miller 

• Collector Monthly Board Report Jan26.pdf (0.01 MB)
• Jan 26 Collectors Report.pdf (0.20 MB)
• ReceiptRegisterReport Jan 2026-Packet_Redacted.pdf (0.04 MB)

• 3.Wastewater, Test

• 12-2025 Pop Grove Report.pdf (1.33 MB)

• 4.Public Works,Howe

• January 2026 Report.pdf (0.18 MB)

• 5.Engineer, McMahon

• General Engineering Report Jan 2026.pdf (0.14 MB)

• 6.Treasurer, Sikich 

• 3rd Qrt Numbers 2025.xlsx.pdf (0.07 MB)
• 3rd Qrt Treasurer Report.pdf (0.04 MB)

UNFINISHED BUSINESS

• 7.Motion to discuss/approve Ordinance 2026-07, an ordinance amending Title I “Administration,” Chapter 9 “Miscellaneous Provisions” of the Code of Ordinances for the Village of Poplar Grove.

• ORD Amending Code FOIA Fees 2.16.26.pdf (0.03 MB)

• 8.Motion to discuss/approve Resolution 2026-09, a resolution of the Village of Poplar Grove, Illinois, approving and authorizing the Village President to execute an agreement with B&F Construction Code Services, Inc. as Building, Electrical, and Plumbing Inspectors; and appointing B&F Construction Code Services, Inc. as Code Enforcement Officer and Village Building Inspector.

• Poplar Grove Municipal Proposal 2-20-26.pdf (0.64 MB)
• Resolution approving B&F Construction Code Services.pdf (0.03 MB)

NEW BUSINESS

• 9.Motion to discuss/approve check disbursement for payments scheduled to be paid February 26, 2026, in the amount of $46,070.76 in AP checks, $30,081.52 in EFTs, estimated payroll of $21,052.08,  for a total of $97,204.36.  

• Invoices _2026-0220.pdf (0.12 MB)
• Summary Payments Reports 2026-0220.pdf (0.01 MB)

• 10.Motion to discuss/approve an event liquor license for the North Boone District 3 Fireman’s Association for the event dates of March 29, 2026; August 1, 2026; January 10, 2027; and March 21, 2027, and to consider waiving the applicable license fees. 

• Event License_Redacted.pdf (0.47 MB)
• Inbox - Karri Miller - Outlook.pdf (0.26 MB)

• 11.Motion to discuss/approve Resolution 2026-10, a resolution of the Village of Poplar Grove, Illinois, approving and authorizing the Village President to execute an agreement with Linda Ortiz Entertainment for face painting services for Neighbors Night in the amount of $400.00.

• 2026-10 Facepainting.pdf (0.03 MB)
• e2feee79-b267-43a3-b960-58da0e98feb2.pdf (0.59 MB)

• 12.Motion to discuss/approve Resolution 2026-11, a resolution of the Village of Poplar Grove, Illinois, resolving to accept a quote from The Play House–Bounce House Rentals, LLC for services and inflatable equipment for Neighbors Night in the amount of $4,420.67.

• 2026-11 Bouncehouse.pdf (0.02 MB)
• Quote_confirm_57858879.pdf (0.18 MB)

• 13.Motion to discuss/approve RPM DJ Service contract for Neighbors night in the amount of $700.00.

• RPM Dj Contract.pdf (0.05 MB)

• 14.Discussion on Petty Cash Policy

• Petty Cash Policy Memo.pdf (0.06 MB)
• Petty_Cash_Policy.pdf (0.18 MB)
• Petty_Cash_Request_Form.pdf (0.03 MB)
• Petty_Cash_No_Activity_Reconciliation_Form.pdf (0.03 MB)
• Petty_Cash_Log_(Activity).pdf (0.03 MB)

• 15.Motion to discuss Cash Drawer Policy.

• Front_Cash_Drawer_Policy_UPDATED.pdf (0.03 MB)
• Cash Drawer Memo.pdf (0.06 MB)

• 16.Motion to discuss water/sewer payment plan policy.

• Water & Sewer Payment Plans.pdf (0.19 MB)
• Water and Sewer Installment Payment Plans 2.18.26.pdf (0.02 MB)

• 17.Motion to discuss Water/Sewer shut off ordinance chagnes

• Updated Watwer and sewer ordinance 8.13.25.pdf (0.26 MB)
• Water & Sewer Termination of Service Discussion.pdf (0.18 MB)

GOOD OF THE VILLAGE

BS&A Payments live March 2nd, 2026

Budget Workshop - March 4, 2026 - 6:00 PM 

Board of Trustees Meeting - March 11, 2026 - 7:00 pm 

Board of Trustees Meeting - March 25, 2026 - 7:00 pm   

ADJOURNMENT (Voice Vote)

KJA MM/DD/YYYY