Board of Trustees 04/08/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Special Board of Trustees Meeting Minutes from March 25, 2026

• Special Board of Trustees 2026-0325.pdf (0.03 MB)

• 2.Motion to discuss/approve Board of Trustee Meeting Minutes from March 25, 2026

• Board of Trustees Minutes 2026-0325.pdf (0.03 MB)

OLD BUSINESS

• 3.Motion to discuss simple interest loans.

• Simple Interest Loans Follow Up.pdf (0.18 MB)

• 4.Motion to discuss FY27 Budget. 

• FY27 Proposed Budget Draft Updated 3.24.26.pdf (0.51 MB)
• Budget FY27 Discussion.pdf (0.18 MB)

• 5.Motion to discuss/approve changes to North Boone District 3 Firemen's Association Event Liquor License, removing March 29, 2026, and January 10, 2027, and adding June 13, 2026 and November 21, 2026. 

• Inbox - Karri Miller - Outlook.pdf (0.17 MB)

• 6.Motion to discuss/approve Driveway Easement for 101 N. State Street 

• Easement Area draft for 101 N State St 3.31.26.pdf (2.91 MB)
• Access Easement Agreement 101 N State 3.31.26.pdf (0.04 MB)

NEW BUSINESS

• 7.Motion to discuss/approve check disbursement for payments scheduled to be paid April 9, 2026, in the amount of $88,960.14 in AP checks, $32,179.92 in EFTs, estimated payroll of $37,946.95, and insurance in the amount of 21,142.32 for a total of $180,229.33.  

• Invoices 2026-0402.pdf (0.09 MB)
• Summary Payments Reports 2026-0401.pdf (0.01 MB)

• 8.Motion to discuss changes to the Employee Handbook.

• Employee Handbook Revisions Memo 3.15.26.pdf (0.18 MB)
• Personnel Handbook 2026 Redline rms.pdf (0.19 MB)

• 9.Motion to discuss Menards Policy.

• Mendards Rebate Policy memo.pdf (0.18 MB)
• Menards Rebate Processing Policy.pdf (0.02 MB)

• 10.Motion to discuss open burning ordinance. 

• Open Burning Ordinance 5-3-1.pdf (0.06 MB)
• Open Burning Memo.pdf (0.18 MB)

• 11.Motion to discuss/approve Resolution 2026-17, a resolution of the Village of Poplar Grove, Illinois, approving and authorizing a supplement to the fixture included municipal street lighting contract with ComEd for Birch Street and Clark Court in the Village of Poplar Grove, Illinois.

• ComEd Lighting Contract Westergren.pdf (0.20 MB)
• f1a6fbb37082278f832ec743763c35bf73f4c5044d5072e1bf87dad427d.pdf (0.02 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - April 22, 2026 - 7:00 pm 

Board of Trustees Meeting - May 13, 2026 - 7:00 pm

Board of Trustees Meeting - May 27, 2026 - 7:00 pm 

Village Hall Closed May 25, 2026, for Mermoial Day 

Frontier and Surf will be performing utility work throughout the Village starting in April. Signs will be posted. Look to social media and our website for details once the work begins.  

ADJOURNMENT (Voice Vote)

KJM 04/02/2026