Board of Trustees 04/22/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Public Hearing Minutes from April 8, 2026

• Public Hearing Minutes Document 2026-0408.pdf (0.03 MB)

• 2.Motion to discuss/approve Board of Trustees Meeting Minutes from April 08, 2026.

• Board of Trustees Minutes 2026-0408.pdf (0.03 MB)

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 3.Collector, Miller

• Mar 26 Collectors Report.pdf (0.26 MB)
• Collector Monthly Board Report March2026.pdf (0.01 MB)
• Receipt Register 2026-0301-2026-0331-Packet_Redacted.pdf (0.13 MB)

• 4.Public Works, Howe

• March 2026 Report.pdf (0.18 MB)

• 5.Wastewater, Test

• 02-2026 Pop Grove Report.pdf (1.24 MB)

• 6.Engineer, McMahon

• General Engineering Report March 2026.pdf (0.15 MB)

UNFINISHED BUSINESS

• 7.Motion to discuss/approve Resolution 2026-20, a resolution of the Village of Poplar Grove, Illinois, approving a lease agreement with Aaron Eckberg for the property located at 111 Park Street, Poplar Grove, Illinois 61065.

• Resolution Approving Lease Agr w Eckberg 4-6-26.pdf (0.02 MB)
• FARM LEASE AGREEMENT Draft 4-6-26.pdf (0.03 MB)

• 8.Motion to discuss/approve Resolution 2026-21, a resolution of the Village of Poplar Grove, Illinois, approving the Employee Handbook.

• RESO Approving 2026 Employee Handbook 4-13-2026.pdf (0.02 MB)
• Personnel Handbook 2026.pdf (0.18 MB)

• 9.Motion to discuss/approve Resolution 2026-22, a resolution of the Village of Poplar Grove, Illinois, authorizing and approving a Menards rebate policy.

• RESO Approving Menards Rebate Policy 4-13-2026.pdf (0.02 MB)
• Menards Rebate Processing Policy.pdf (0.02 MB)

• 10.Motion to discuss/approve Ordinance 2026-10, the Appropriation Ordinance of the Village of Poplar Grove, Boone County, Illinois.

• APPROPRIATION Ordinance FY27.pdf (0.03 MB)
• FY27 Proposed Budget Draft Updated 04.17.26.pdf (0.51 MB)
• Cerificate of Estimated Revenues FY27 - Signed.pdf (0.60 MB)
• Certificate of Estimate of Revenues FY27.pdf (0.01 MB)
• CIP FY24 - FY29 4.20.26.pdf (3.45 MB)

• 11.Motion to discuss/approve Ordinance 2026-11, an ordinance amending Title IX “Subdivision Control,” Chapter 3 “Procedures and Requirements,” Section 9-3-5 “Completion and Maintenance of Improvements,” of the Code of Ordinances for the Village of Poplar Grove.

• Subdivision Performance Bond Ordinance.pdf (0.18 MB)
• ORD Amending Subdivision Section Re Surety 3.31.26.pdf (0.03 MB)

• 12.Motion to discuss/approve Driveway Easement for 101 N. State Street 

• Easement Area draft for 101 N State St 3.31.26.pdf (2.91 MB)
• Access Easement Agreement 101 N State 3.31.26.pdf (0.04 MB)

NEW BUSINESS

• 13.Motion to discuss/approve check disbursement for payments scheduled to be paid April 23, 2026, in the amount of $48,625.12 in AP checks, $35,253.72 in EFTs, and estimated payroll of $21,137.44 for a total of $105,016.28.

• Invoices 2026-0420.pdf (0.13 MB)
• Summary Payments Reports 2026-0416.pdf (0.01 MB)

• 14.Motion to discuss increasing the number of chickens allowed in the Village of Poplar Grove from 6 to 10.

• Chickens.pdf (2.96 MB)

• 15.Motion to discuss/approve Resolution 2026-19, a resolution of the Village of Poplar Grove adopting IDOT’s MFT audit for years 2012–2022 and authorizing signatures on supplemental resolutions and expenditure statements.

• Memo & Resolution IDOT 10 YR Audit Results.pdf (8.95 MB)

• 16.Motion to discuss/approve Resolution 2026-18, a resolution of the Village of Poplar Grove authorizing the Village to enter into a professional services agreement for design and construction engineering services for the 2026 Pavement Maintenance Program.

• Memorandum 2026 Pavement Maintenance Program April 13 2026.pdf (1.13 MB)

GOOD OF THE VILLAGE

Board of Trustees Meeting - May 13, 2026 - 7:00 pm

Board of Trustees Meeting - May 27, 2026 - 7:00 pm 

Village Hall Closed May 25, 2026, for Memorial Day 

Frontier and Surf Internet will be performing utility work throughout the Village starting in April. Signs will be posted. Look to social media and our website for details once the work begins. 

EXECUTIVE SESSION

• 17.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body, 5 ILCS 120/2(c)(11) Pending Litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. 

ADJOURNMENT (Voice Vote)

KJM 04/17/2026