Board of Trustees 11/16/2022 07:00 PM 200 North Hill street

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve minutes from October 19, 2022 Board of Trustee Meeting

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS

• 2.Clerk, Karri Anderberg

• 3.Public Works, David Howe

• 4.Treasurer, Carina Boyd

• 5.Waste Water, Test INC 

• 6.Engineer, McMahon

• 7.Code & Permit, B&F

NEW BUSINESS

• 8.Discuss/approve Ordinance 2022-15 an ordinance of the Village of Poplar Grove, Illinois amending title 5- health and sanitation of the village's code of ordinances  

• 9.Discussion on Ordinance 2022-19 an ordinance authorizing the levy and collection of taxes for the general corporate, Liability insurance, social security, and audit purposes for the fiscal year commencing on May 1, 2022 and ending on April 30, 2023 for the Village of Poplar Grove, Boone County, Illinois 

• 10.Discussion on possible changes to the employee handbook

• 11.Discuss/approve Resolution 2022-40 a resolution of the Village of Poplar Grove authorize public bid letting for a new public works building 

• 12.Discuss/approve Resolution 2022-41 a resolution of the Village of Poplar Grove, Illinois approving the risk management proposal from Illinois Counties Risk Management Trust 

• 13.Discuss/approve Resolution 2022-42 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute an agreement with MDC Environmental services for residential and commercial waste disposal

• 14.Discuss/approve Resolution 2022-43 a resolution of the Village of Poplar Grove, Illinois to approve and authorize the Village President to execute sewer connection agreement with concept development partners

• 15.Motion to discuss/approve check disbursement for payments scheduled to be paid prior to November 30, 2022, in the amount of $363,983.19 in AP checks, $13,621.73 in insurance expense checks, and $8,944.84 EFTS for a total of $386,549.76 

• 16.Discussion on President Don Sattler's veto of Resolution 2022-39 

• 17.Discuss/approve to release and forward the recording of the executive session  Wednesday April 20, 2022 to President Don Sattler and the Sheriff and States Attorney

GOOD OF THE VILLAGE

Tree Lighting - November 19, 2022 4pm - 6pm

Village Hall Closed November 24th-25th for Thanksgiving

Village Board of Trustee meeting December 14, 2022- 7:00 PM 

Village Board of Trustee Meeting December 21, 2022 - 7:00pm 

Village Hall Closed for Christmas December 23-26, 2022, 2022 

Village Hall Closed for New Years December 30, 2022-January 02, 2023

EXECUTIVE SESSION

• 18.Motion to go into executive session  Collective Bargaining— 5 ILCS 120/2(c)(2)  Collective

  negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or more classes of employees and 

  Personnel— 5 ILCS 120/2(c)(1)  The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. 

  Executive Session Minutes Review  – 5 ILCS 120/2(c)(21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06.

NEW BUSINESS

• 19.Discuss/approve review of Executive Session Minutes dated April 20, 2022

• 20.Discuss/approve release of Executive Session minutes dated April 20, 2022 following a finding that a need for confidentiality no longer exists and to forward the recording of the executive session  of April 20, 2022 to Village President Don Sattler and the Sheriff and States Attorney per the request of the Village President.

ADJOURNMENT (Voice Vote)

KJA 11/14/2022