Board of Trustees 01/14/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Board of Trustees Meeting Minutes from December 10, 2025

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

• 2.Motion to discuss/approve RESOULTION 2026-01, a Resolution of the Village of Poplar Grove, Illinois, to adopt and approve revised job descriptions for the positions of Village Collector, Community Development Coordinator, Public Works Director, Village Treasurer, and Utility Billing Specialist.

• 3.Motion to discuss/approve RESOLUTION 2026-02, a Resolution of the Village of Poplar Grove, Illinois, to approve and authorize the Village President to execute an agreement with Pyrotechnico Fireworks, Inc. for fireworks display services in the amount of $17,500.00.

• 4.Motion to discuss/approve ORDINANCE 2026-01, an Ordinance amending Title I Administration, Chapter 6, Village Officers and Employees, Article B, Village Treasurer, Section 1-6B-1, Duties of the Treasurer, of the Code of Ordinances for the Village of Poplar Grove.

NEW BUSINESS

• 5.Motion to discuss/approve ORDINANCE 2026-02, an Ordinance of the Village of Poplar Grove, Illinois, authorizing the disposal of certain personal property owned by the Village of Poplar Grove, specifically a 2012 Ford F-250 and a 2005 snow plow.

• 6.Motion to discuss/approve RESOLUTION 2026-03, a Resolution of the Village of Poplar Grove, Illinois, to approve and authorize the Village President to execute an agreement with Morgan Building Maintenance, Inc. for Village Hall and park cleaning services.

• 7.Motion to discuss/approve RESOLUTION 2026-04, a Resolution of the Village of Poplar Grove, Illinois, approving a Statement of Work with Sikich LLC for accounting services.

• 8.Motion to discuss/approve event license for S&S Collaborations that was held on December 31, 2025 - January 1, 2026 at the Poplar Grove Museum 

• 9.Motion to discuss/approve check disbursement for payments that were paid on December 26, 2025 in the amount of $118,502.81 in AP checks, $2,556.12 in EFTs, for a total of $121,058.93

    

• 10.Motion to discuss/approve check disbursement for payments scheduled to be paid January 15, 2026 in the amount of $54,654.75 in AP checks, $33,167.33 in EFTs, $22,327.60 in Insurance and estimated payroll of $21,352.09 for a total of $131,501.77 

• 11.Motion to dicuss G/L code updates for the FY2027

GOOD OF THE VILLAGE

BS&A Cloud Update- unable to process any payments January 15, 2025 - January 19, 2025

Board of Trustees Meeting - January 28, 2026 - 7:00 pm  

Board of Trustees Meeting - February 11, 2026 - 7:00 pm

Board of Trustees Meeting - February 25, 2026 - 7:00 pm

EXECUTIVE SESSION

• 12.Motion to go into executive session pursuant to 5 ILCS 120/2(c)(3) The selection of a person to fill a public office, as defined in this Act, including a vacancy in a public office, when the public body is given power to appoint under law or ordinance, or the discipline, performance or removal of the occupant of a public office, when the public body is given power to remove the occupant under law or ordinance.

  
  
  

ADJOURNMENT (Voice Vote)

KJM 01/09/2026