Board of Trustees 05/13/2026 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to discuss/approve Board of Trustees Meeting Minutes from April 22, 2026

• 2.Motion to discuss/approve Special Board of Trustees Meeting Minutes from April 22, 2026

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

• 3.Motion to discuss/approve Resolution 2026-22, a resolution of the Village of Poplar Grove, Illinois, authorizing the Village President to execute an agreement with Tilford Towing and Recovery, LLC for towing and disposal services of abandoned and/or inoperable motor vehicles, including vehicles improperly parked during periods of snow emergency within the Village.

• 4.Motion to discuss/approve Resolution 2026-20, a resolution of the Village of Poplar Grove, Illinois, approving and authorizing the Village President to execute an agreement with Poplar Grove Lions Charities Inc., a/k/a the Poplar Grove Lions Club, for the cooperative development of Village-owned property.

• 5.Motion to discuss 101 N. State Street Easement (Vet Park/Jilly Bean) 

NEW BUSINESS

• 6.Motion to discuss the Boone County Highway Bike Lane Project in the amount of 87,407.70, with a presentation from Boone County Engineer Justin Krohn 

• 7.Motion to discuss/approve Resolution 2026-21, a resolution of the Village of Poplar Grove, Illinois, authorizing the Village to enter into an intergovernmental agreement with Boone County for animal control services.

• 8.Motion to discuss/approve check disbursement for payments scheduled to be paid April 28, 2026, in the amount of $2,500 in AP checks. 

• 9.Motion to discuss/approve check disbursement for payments scheduled to be paid on May 14, 2026, in the amount of $106,539.79 in AP checks, $37,074.24 in EFTs, estimated payroll of $43,098.56, and insurance in the amount of 14,685.42 for a total of $201,398.01. 

• 10.Motion to discuss/approve Ordinance 2026-12, an ordinance amending Title VI “Public Ways,” Chapter 2 “Combined Waterworks and Sewerage Systems,” Section 6-2-4-4 of the Code of Ordinances for the Village of Poplar Grove to correct an error in Ordinance 2026-08.

• 11.Motion to discuss/approve Offer letter for David Howe as Public Works Director. 

• 12.Motion to discuss/approve the offer letter to Katie Jaster as Deputy Clerk/Community Development Assistant .

• 13.Motion to discuss/approve offer letter to Renee Lampe as Customer Service/Utility Billing Specialist. 

• 14.Motion to discuss Pitney Bowes Relay 5000 Inserting System

• 15.Motion to discuss the purchase of the Toshiba estudio 6527acAC copy machine. 

• 16.Motion to discuss/approve Resolution 2026-22, a resolution of the Village of Poplar Grove, Illinois, approving the purchase of a 2026 Ram 1500 Express truck from Sam Leman Auto Group.

GOOD OF THE VILLAGE

Board of Trustees Meeting - May 27, 2026 - 7:00 pm 

Village Hall Closed May 25, 2026, for Memorial Day

Planning and Zoning Meeting -June 9, 2026 – 6:00 pm

Board of Trustees Meeting - June 10, 2026 - 7:00 pm

12th Annual Neighbors Fest - June 13, 2026 - 4:00 pm - 9:00 pm

Board of Trustees Meeting - June 24, 2026 - 7:00 pm

Village Hall Closed June 3, 2026, for 4th of July

Board of Trustees Meeting - June 24, 2026 - 7:00 pm

Village Hall Closed June 3, 2026, for 4th of July

EXECUTIVE SESSION

• 17.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body.

ADJOURNMENT (Voice Vote)

KJM 05/08/2026