Board of Trustees 08/13/2025 07:00 PM 200 North Hill Street, Poplar Grove, Illinois 61065

https://www.youtube.com/watch?v=8ZzdeOdv81g

AGENDA

 

CALL TO ORDER

ROLL CALL

PLEDGE OF ALLEGIANCE

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve Public Hearing Meeting minutes from July 9, 2025

• 2.Motion to approve Board of Trustee Meeting minutes from July 9, 2025

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

UNFINISHED BUSINESS

• 3.Motion to dicuss Lions Park Agreement 

• 4.Motion to discuss/approve Ordinance 2025-21 an ordinance of the Village of Poplar amending Title II, Chapter 2 of the Village of Poplar Grove Code of Ordinances regarding Liquor Control

• 5.Motion to discuss/approve Ordinance 2025-22, an ordinance of the Village of Poplar Grove, amending Title VI, Chapter 2 of the Village of Poplar Grove code of ordinances regarding water/disconnection fees 

• 6.Motion to discuss/approve credit card policy 

• 7.Motion to dicuss/approve Purchasing Policy

NEW BUSINESS

• 8.Motion to discuss/approve the Aggregate contract for the Village of Poplar Grove (Village accounts) 

• 9.Motion discuss/approve check disbursement for payments scheduled to be paid August 15th, 2025 in the amount of $133,570.96 in AP checks, $26,714.39 in EFTS, $17,663.23 in Insurance premiums, and estimated payroll of $16,465.48 for a total of $194,414.06

• 10.Motion to discuss/approve Archive Social

• 11.Motion to approve the Class E event licsense for S & S Collaborations 

• 12.Motion to dicuss grocery tax 

• 13.Motion to discuss/approve sending Clerk and Deputy Clerk to the 2025 Academy training October 7-10, 2025, not to exceed $1,800 per person. 

• 14.Motion to discuss Communication Committee structure 

• 15.Motion to discuss/approve BS&A software upgrade

• 16.Motion to discuss/approve Time & Attendance System

GOOD OF THE VILLAGE

Elected Official Training - August 21, 2025- 6:00 pm 

Board of Trustees Meeting - August 27, 2025 - 7:00 pm

Board of Trustees Meeting - September 10, 2025 - 7:00 pm

Board of Trustees Meeting - September 24, 2025 - 7:00 pm

EXECUTIVE SESSION

• 17.Motion to go into executive session pursuant to 5 ILCS 120/2(c) (1) Personnel - The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the public body, or legal counsel for the public body, 5 ILCS 120/2(c)(11) Pending Litigation when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent. 5 ILCS 120/2(c)(2) Collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees 

ADJOURNMENT (Voice Vote)

KJM 08/08/2025