Committee of the Whole 11/08/2021 06:30 PM 200 North Hill Street, Poplar Grove, Illinois 61065

CALL TO ORDER

ROLL CALL

APPROVAL OF PHONE PARTICIPATION (Roll Call)

APPROVAL OF AGENDA (Voice Vote)

APPROVAL OF MINUTES (Voice Vote)

• 1.Motion to approve the minutes from October 11, 2021 meeting

PUBLIC COMMENT Public Comment is encouraged.  The Village Board will receive comments from the public, pursuant to State Statutes. Comments will be limited to five minutes on topics relating to the Village of Poplar Grove. Be further advised that matters brought up at this time may be referred to the appropriate committee or individual for further discussion or consideration.

DEPARTMENT REPORTS - ADMINISTRATION

• 2.Building Permits and Code Enforcement, B&F Construction 

• 3.Clerk, Anderberg

OLD BUSINESS - ADMINISTRATION

• 4.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-51 A Resolution of the Village of Poplar Grove, Illinois to approve and authorize the first amended agreement between the Village of Poplar Grove and the Poplar Grove Lions Charities Inc. a/k/a the Poplar Grove Lions Club. 

• 5.Discussion and Possible Recommendation to the Village Board to approve Ordinance 2021-34 An Ordinance of the Village of Poplar Grove Illinois amending Article II Business and License Regulations, Chapter 2 Liquor Control, of the Village of Poplar Grove Code of Ordinances. 

NEW BUSINESS - ADMINISTRATION

• 6.Discussion on Code Requirements and Permitting 

• 7.Discussion and Possible Recommendation to the Village Board to approve Ordinance 2021-36 An Ordinance of the Village of Poplar Grove, Illinois adopting a social media policy for the Village's social media pages

• 8.Discussion and Possible Recommendation to the Village Board to approve Ordinance 2021-37 An Ordinance authorizing installation of a right turn only sign for the Poplar Grove Elementary School in Village of Poplar Grove, Illinois

DEPARTMENT REPORTS - FINANCE

• 9.Engineer Report, McMahon

• 10.Wastewater, TEST

• 11.Public Works, Mitch Hilden

• 12.Treasurer Report, Carina Boyd

NEW BUSINESS - FINANCE

• 13.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-56 A Resolution of the Village of Poplar Grove resolving enter into a professional service agreement for the phosphorus discharge optimization plan. 

• 14.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-57 A Resolution of the Village of Poplar Grove, Illinois approving the purchase of audio hardware and installation services from PCTech2U, Inc. in the amount of $13,500.

• 15.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-58 A Resolution of the Village of Poplar Grove, Illinois approving the purchase of video equipment and installation services from PCTech2U, Inc. in the amount of $19,822.87.

• 16.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-59 A Resolution of the Village of Poplar Grove, Illinois approving the purchase of video equipment and installation services from PCTech2U, Inc. in the amount of $13,822.84.

• 17.Discussion and Possible Recommendation to the Village Board to approve Resolution 21-60 A Resolution of the Village of Poplar Grove, Illinois approving the purchase of video conference equipment and installation services from PCTech2U, Inc. in the amount of $5,200.

• 18.Discussion and Possible Recommendation to the Village Board to approve Ordinance 2021-38 An Ordinance authorizing the levy and collection of taxes for the general corporate, liability insurance, social security, and audit purposes for the fiscal year commencing on May 1, 2021 and ending on April 30, 2022 for the Village of Poplar Grove, Boone County, Illinois.

• 19.Discussion and possible recommendation to the village board to approve check disbursement for payments scheduled to be paid prior to November 30, 2021 in the amount of $321,681.22 in AP checks, $13,193.43 in insurance expense checks, and $7,853.15 EFTS for a total of $513,629.80

ADJOURNMENT (Voice Vote)

KJ 11/5/2021