Board of Trustees Meeting Thursday, March 12, 2026 06:00 PM Palmer Lake Town Hall – 28 Valley Crescent, Palmer Lake, Colorado

Roll Call

Call to Order

Invocation

Pledge of Allegiance

Convene to Executive Session

Executive Session pursuant to C.R.S. 24-6-402(4)(b) for the purpose of receiving legal advice on specific legal questions regarding the withdrawal of the Monument Ridge West, LLC application for annexation by letter dated February 4, 2026.

Reconvene to Open Session

Introductions/Presentations

• 1.Hinkle & Company - 2024 Draft Audit 

• 2024 Town of Palmer Lake CO Financial Statements with MD&A Draft.pdf (2.01 MB)

Consent Agenda - Items under the consent agenda may be acted upon by one motion. If, in the judgment of a board member, a consent agenda item requires discussion, the item can be placed on the regular agenda for discussion and/or action.

• 2.Minutes February 26, 2026, Special Meeting, February 26, 2026, Regular Meeting 

• 3.Financials - January 2026

• PL-FS-01.31.26.pdf (1.14 MB)

Staff/Department Reports

• 4.Interim Administrator

• 5.Police

• PD- March 2026.pdf (0.14 MB)

• 6.Town Clerk/Administration/Treasurer 

• Admin March 2026.pdf (0.42 MB)
• Memo-Town Clerk Scholarship Reccomendation (CML).pdf (0.17 MB)
• Scholarship Letter - CML.pdf (0.37 MB)

• 7.Water

• water ops rep_February_2026.pdf (0.02 MB)
• xerox@palmer-lake.org_20260309_140111.pdf (0.80 MB)

• 8.Public Works including Roads & Park Maintenance

• PW ROADS REPORT_030526.pdf (0.16 MB)

• 9.Fire

• BOT Monthly Report_FEB_2026.pdf (1.40 MB)

Business Items

• 10.Discuss and Possible Action – Approval of Resolution No. 17-2026 Accepting the 2024 Audit (Hinkle & Company)

• Res 17-2026 Approving 2024 Audit.pdf (0.09 MB)
• Memo- Resolution to Authorize filing 2024 Audit.pdf (0.20 MB)

• 11.Discussion and Possible Direction – Retention of Hinkle & Company, P.C. for the 2025 Audit

• Memo- Town Clerk- Tres 2025 Audit .pdf (0.17 MB)

• 12.Discuss and Possible Action – Consider Approval of Resolution No. XX-2026 Accepting Withdrawal of the Annexation Application and Directing Staff to Conclude the Annexation Proceedings

• 13.Discussion and Possible Action - Approval - Resolution 18-2026 to Appoint Citizen Member to Parks Commission Vacancy

• Res 18-2026 Appointment to Parks and Trails.pdf (0.09 MB)

• 14.Discussion and Possible Direction – Direction to Interim Town Administrator regarding Legal Services/Town Attorney (proceed/not proceed with Negotiations and Contract Review)

• Memo-legal services proposals staff review.pdf (0.17 MB)
• legal proposals - staff review.pdf (0.32 MB)
• legal proposals - ratings sheet.pdf (0.12 MB)

• 15.Discuss/Review - Resolution 4-2018 Financial Policies for Banking Services 

• R-2018-04 Financial Policies & Banking Signatories.pdf (0.07 MB)

• 16.Discussion and Possible Direction - Community Institute Matters- Planning Consultants

• CMI Correspondence.pdf (2.51 MB)
• Memo-Town Clerk Planning Consultant .pdf (0.17 MB)

• 17.Discussion/Update - Strategic Government Resources (SGR) Town Administrator Recruitment 

• Memo-Town Clerk Updates SGR 3-12.pdf (0.17 MB)
• Palmer Lake CO Town Admin Brochure.pdf (3.12 MB)

• 18.Discussion/Update - Mayor Pro Tem Vacancy 

• 19.Discussion/Review - Board of Trustees Agenda-Setting Process

• 20.Discussion/Review - Resolution 37-2024 Regulating the Carrying of Firearms in Sensitive Areas

• Res 37-2024 opting out of SB24-131 firearms.pdf (0.04 MB)

• 21.Discussion/Review - EcoSpa 

• 22.Discussion/Review - Economic Development

Public Comment - Public comments are encouraged to be emailed to the Town office at info@palmer-lake.org with subject line of Public Comment (24 hours prior to meeting) and shall be distributed and read at the meeting. Otherwise, please be recognized to speak, sign in, and address the Board on matters not on the agenda. Thank you!

Board Reports

Next Meeting and Future Items

Adjourn