August Board of Trustees 08/25/2022 01:00 PM City Hall - Council Chambers, 550 Landa Street, New Braunfels, Texas 78130

PLEDGE OF ALLEGIANCE AND INVOCATION

Mayor Rusty Brockman

PUBLIC COMMENT

ITEMS FROM THE CHAIR

• 1.Report from the Records & Information Management (RIM) Committee

ITEMS FROM STAFF

• 1.CEO's Update

  a.  August United Way Campaign Kick-Off

  b.  Rate Advisory Committee (RAC) Update

  c.  NBU Facilities Tour on August 16, 2022

  d.  Community Activation

  Back to School New Braunfels Independent School District Expo

  Community Electric Forum

  Greater New Braunfels Chamber of Commerce Annual Trade Show

  Comal County Fair Parade

  e.  Welcome Director of Business Planning

  f.  Welcome Purchasing Manager

  g.  Other Items Permitted Under Section 551.0415 of the Texas Government Code

• 2.Financial Update and Report

• NBU Board Write-Up - June 2022 Financials.pdf (0.05 MB)
• Financial Package for Board Book - Jun 22.pdf (4.61 MB)
• Financial Presentation - Jun 22.pdf (0.09 MB)

• 3.Fiscal Year Update of the Strategic Plan – Year End Results, Fiscal Year 2022

• WU_Strategic Plan Update.pdf (0.04 MB)
• FY 2022 Strategic Plan - Q4 Update - BOT Report 8.25.22.pdf (3.84 MB)

• 4.Update on New Braunfels Utilities’ Cost of Power

CONSENT ITEMS FOR ACTION

• 1.Approve Minutes of the NBU Regular Board Meeting of June 30, 2022

• WU Board Meeting Minutes Template.pdf (0.04 MB)
• 6.30.2022 Regular Board Meeting Minutes.pdf (0.04 MB)

• 2.Approve Minutes of the NBU Special Board Meeting of August 11, 2022

• WU Board Meeting Minutes Template August.pdf (0.04 MB)
• 8.11.2022 Special Board Meeting Minutes.pdf (0.03 MB)

• 3.Approve the Change Order Log from May 15, 2022, through June 15, 2022

• Board Agenda Item_ChangeOrdersMay15ToJune152022.pdf (0.04 MB)

• 4.Approve the Reports for Water and Electric Engineering Contracts from August 1, 2021, through July 15, 2022

• Board Agenda Item_PEContractsAug1toJuly15.2022.pdf (0.04 MB)
• Exhibit A - Water Engineering July.pdf (0.07 MB)

• 5.Approve the Alternative Procurement Process for Electric Line of Business for Electric Inventory Material from May 15, 2022, through July 15, 2022

• Board Agenda Item_ELOB Inventory Material From May 15 to July 15.2022.pdf (0.04 MB)

• 6.Approve a Public Calamity Declaration Relating to Supply Chain Disruptions Resulting from the Covid-19 Pandemic for Purchases over $250,000

• Public Calamity Declaration_WU August.pdf (0.04 MB)
• FINAL BOT Emergency Declaration (AUGUST).pdf (0.31 MB)

• 7.Approve the Public Calamity Exemption Log from May 15, 2022, through July 15, 2022

• Board Agenda Item_Calamity Form May15.2022toJuly15.2022.pdf (0.04 MB)

• 8.Authorize CEO or His Designee to Negotiate and Execute an Interlocal Purchasing Agreement with the City of Houston to Directly Contract with Five Star Electric Motors, Inc. for Variable Frequency Drive and Soft Starter Maintenance and Replacement Services

• CONSENT ITEM - TXSmart.pdf (0.04 MB)
• ILA - NPW- NBU and COH (Signature Routing).pdf (0.25 MB)

• 9.Approval of the City Transfer Payable in Fiscal Year 2023

• NBU Write-Up City Transfer - FY23.pdf (0.04 MB)
• Exhibit II- City Contribution Cash Flow Analysis.pdf (0.02 MB)
• City Transfer Letter - FY23 Prelim..pdf (0.38 MB)
• City Exhibit I-FY23- City Contribution Calculation - Prelim..pdf (0.03 MB)

• 10.Authorize CEO to Negotiate and Execute a Professional Services Agreement with Signature Automation, LLC for the Water and Wastewater SCADA Master Plan

• Board Submission 8-25-22 Meeting_SCADA Master Plan GB.pdf (0.04 MB)
• PSA 02630 WWW SCADA Master Plan v9 (Final).pdf (0.10 MB)

• 11.Authorize CEO or His Designee to Negotiate and Execute a Professional Services Agreement with Freese and Nichols, Inc. for Staff Augmentation and Program Management

• Staff Augmentation and Program Management FY23 - FNI - Board Write Up.pdf (0.04 MB)
• Staff Augmentation and Program Management PSA FY23 - FNI v5 Signed.pdf (0.39 MB)

• 12.Authorize CEO or His Designee to Negotiate and Execute a Services and Goods Agreement with U.S. Peroxide, LLC DBA USP Technologies, LLC for Hydrogen Peroxide, a Hydrogen Peroxide Dosing System, and the related Storage Equipment for Use as an Odor Control System at the Rio Lift Station

• H2O2 Contract - Board Write Up.pdf (0.04 MB)
• 02635 Hydrogen Peroxide Supply and Maintenance Agreement v6 (Signature Routing).pdf (0.45 MB)
• Rio-Peroxide-Award_Recommendation.pdf (0.03 MB)
• Rio-Peroxide-Bid Tab&Eval.pdf (0.00 MB)

• 13.Authorize CEO or His Designee to Negotiate and Execute a First Amendment to the Professional Services Agreement with Dannenbaum Engineering Company – Austin, LLC for the Design of the Saengerhalle Lift Station Expansion and Force Main Project

• Board Write Up - Saengerhalle First Amendment - DEC.pdf (0.04 MB)
• Saengerhalle Lift Station Expansion PSA Amendment 1 (1120) - Dannenbaum.pdf (0.18 MB)

• 14.Authorize CEO or His Designee to Approve Additional Construction Contract Contingency in the amount of $200,000 for the Construction of the Castell Avenue Rehabilitation Project - East

• Castell Ave Rehabilitation - Construction Add'l Contingency (2590) D Guerra Board Write-Up_FINAL.pdf (0.04 MB)
• Board Write Up - Construction Contract_Castell East_RK (1) SS 041321 (1).pdf (0.04 MB)

• 15.Authorize CEO or His Designee to Negotiate and Execute a Professional Services Agreement with Freese and Nichols, Inc. for Construction Management and Inspection Services for the Gruene Apartment Collector Project, the Klein Road Reconstruction Phase 2 Project, the Gruene Spoils and Materials Yard Project, the Schmidt I-35 North Sewer Main Replacement Project, and other General Construction Management Tasks

• Construction Management and Inspection Services FY23 - FNI - Board Write Up (2).pdf (0.04 MB)
• Construction Management and Inspection Services FY23 PSA (1271) - FNI.pdf (0.47 MB)

ACTION ITEMS

• 1.Discuss and Consider Rescinding Resolution #2022-158 Relating to Water and Wastewater Impact Fees and Adopting Resolution #2022-162 Recommending Updated Water and Wastewater Impact Fees, Amendments to Article VI, Chapter 130 of the City of New Braunfels Code of Ordinances, and Other Matters in Connection Therewith

• WU-Maximum Allowable Impact Fees - August 2022 - v.1 clean.pdf (0.04 MB)
• 2022 RESCIND AND RESOLUTION UPDATE OF WATER AND WASTEWATER IMPACT FEES v1 (combined with exhibit A) v4.pdf (0.03 MB)
• NBU_Impact_Fee_Report_2022-08-22.pdf (30.88 MB)
• FINAL Board Presentation - Revised Impact Fees (002).pdf (2.26 MB)

EXECUTIVE SESSION

The Board of Trustees may recess into Executive Session for any purpose permitted by the Texas Open Meetings Act, including but not limited to:

1.        Power Supply Resources – Competitive Matters
(Section 551.086 – Texas Government Code)

2.  Consultation with Attorney Regarding Matters Protected by Attorney Client Privilege

(Section 551.071 – Texas Government Code)

      a. Discussion Regarding Water Infrastructure Maintenance

3.       Personnel Matters – CEO Evaluation
(Section 551.074 – Texas Government Code)

The Board of Trustees upon reconvening in Open Session will discuss and consider any action if necessary regarding closed session items.

RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO THE EXECUTIVE SESSION AS DESCRIBED ABOVE

ADJOURN

If you require assistance in participating at a public meeting due to a disability as defined under the Americans with Disabilities Act, reasonable assistance, adaptations or accommodations will be provided upon request.  Please contact the Board’s Executive Assistant at least three (3) days prior to the scheduled meeting date, at (830) 629-8400, or NBU Main Office at 263 Main Plaza, New Braunfels, Texas, for additional information.

CERTIFICATE OF POSTING

I, Ian Taylor, Secretary to the Board of Trustees, do hereby certify that this Notice of Meeting was posted at the City of New Braunfels City Hall, 550 Landa Street, New Braunfels, Texas, and New Braunfels Utilities Main Office, 263 Main Plaza, New Braunfels, Texas, on the 19th day of August, 2022, and remained posted continuously for at least 72 hours preceding the scheduled time of the meeting.

____________________________
Ian Taylor, Chief Executive Officer
Secretary to the Board of Trustees