Board of Trustees 08/31/2023 01:00 PM NBU Board Room, 263 Main Plaza, New Braunfels, Texas 78130

PLEDGE OF ALLEGIANCE AND INVOCATION

Mayor Neal Linnartz

PUBLIC COMMENT

ITEMS FROM THE CHAIR

ITEMS FROM STAFF

• 1.Interim CEO's Update

  a. Water Quality Report

  b. Texas Lineman's Rodeo

  c. Texas Public Power Association Awards:

  i. Gretchen Reuwer (Paula J. DiFonzo Industry Achievement Award)

  ii. Ian Taylor (Texas Public Power Association Honor Roll Recipient)

  d.  NBU Community Activation - Customer Assistance at Back to School Event at the New Braunfels Food Bank

  e.  NBU Community Activation - Presentation of NBU's New Rate Plan for Fiscal Year 2024 and 2025 to  the New Braunfels Downtown Rotary Club

  f.   One Water News Conference

  g.  New SilverBlaze Online Customer Service Portal Rollout Update

  h.  NBU Retiree Luncheon

  i.   NBU Community Activation - Conservation and Customer Solutions

  j.   NBU Community Activation - 2023 New Braunfels ISD Back to School Expo Event Booth

  k.   Main Plaza Office Repairs

  l.    NBU Visit with United States Representative Chip Roy's Office

  m.  2023 Drought Synopsis and Outlook

  n.  Other Items Permitted Under Section 551.0415 of the Texas Government Code

• 2.Financial Update and Report

• Board Write-Up - Jun 2023 Financials - final.pdf (0.05 MB)
• Financial Package for Board Book- June 23.pdf (7.98 MB)
• Info - Financial Presentation - Jun 23 - final.pdf (0.23 MB)

CONSENT ITEMS FOR ACTION

• 1.Approve Minutes of the NBU Regular Board Meeting of June 29, 2023

• WU Board Meeting Minutes Template - August regular meeting - final.pdf (0.04 MB)
• 6.29.2023 Regular Board Minutes.pdf (0.04 MB)

• 2.Approve the Change Order Log from May 15, 2023, through July 15, 2023

• Board Write-Up - Change Orders - updated final.pdf (0.04 MB)

• 3.Approve the Reports for Water and Electric Engineering Contracts from August 1, 2022, through July 15, 2023

• Board Write-Up - PEContracts August 1 2022 to July 15 2023 - updated final.pdf (0.04 MB)
• Exhibit A - Water Engineering Contracts V2.pdf (0.33 MB)
• Exhibit B - Electric Engineering Contracts V2.pdf (0.09 MB)

• 4.Approve the Electric Line of Business Alternative Procurements from May 15, 2023, through July 15, 2023

• Board Write-Up - ELOB Alternative Procurements from May 15 2023 to July 15 2023 - updated final.pdf (0.04 MB)

• 5.Authorize Interim CEO or His Designee to Negotiate and Execute a Contract with Merchants Automotive Group, Inc. for the Purchase of Fuel Card Services and Associated Support

• Board Write-Up - Fuel Card - final.pdf (0.04 MB)
• NBU Cooperative Additonal TC and FSMA with Addendums REVISED 7.25.2023.pdf (0.40 MB)

• 6.Authorize Interim CEO or His Designee to Approve Resolution #2023-175 Approving (I) the Acquisition of Permanent and Temporary Easements from Seraphim Partners, Ltd. For the Wood Meadows Water Line River Crossing Project, (II) Execution of Any and All Documents Necessary to Purchase Such Real Property Interest, and (III) Other Matters in Connection Therewith

• Board Write-Up - Wood Meadows Water line Easement - final '.pdf (0.04 MB)
• Wood Meadows Water Line Easement Resolution.pdf (28.98 MB)
• Wood Meadows Water Line Easement - Appraisal Report.pdf (15.31 MB)

• 7.Authorize Interim CEO or His Designee to Negotiate and Execute a Construction Contract with MGC Contractors, Inc. for the Construction of the Kuehler WRF Rehabilitation - Clarifier Replacement Project

• Board Write-Up - Kuehler WRF Clarifier Replacement - final.pdf (0.04 MB)
• Kuehler WRF Rehab Clarifier Replacement (02666) - MGC.pdf (1.49 MB)
• Recommendation Concurrance - Final executed.pdf (0.20 MB)

• 8.Authorize Interim CEO or His Designee to Negotiate and Execute a Second Amendment to a Professional Services Agreement with Binkley and Barfield, Inc. for the Design of the Castell Avenue Rehabilitation Project

• Board Write-Up - Castell Ave East PSA (1035) Amendment 2 - Binkley & Barfield - final.pdf (0.04 MB)
• Castell Ave East PSA (1035) Amendment 2 - Binkley & Barfield.pdf (0.75 MB)

• 9.Approval of the City Transfer Payable in Fiscal Year 2024

• Board Write-Up - City Transfer FY24 - final.pdf (0.04 MB)
• Exhibit I-FY24- City Contribution Calculation - Prelim..pdf (0.03 MB)
• Exhibit II- City Contribution Cash Flow Analysis.pdf (0.02 MB)
• City Transfer Letter - FY24 Prelim..pdf (0.39 MB)

• 10.Authorize Interim CEO or His Designee to Negotiate and Execute a First Amendment to the Professional Services Agreement with Merrick & Company for the Design of the Solms Wastewater Lift Station Improvement Project

• Board Write-Up - Solms Lift Station Expansion PSA (1044) Amendment 1 - Merrick - final.pdf (0.04 MB)
• Solm LS PSA (1044) Amendment 1 - Merrick.pdf (2.80 MB)

• 11.Authorize Interim CEO or His Designee to Negotiate and Execute a First Amendment to the Professional Services Agreement with Residuals Transport Corporation to Provide Biosolids and Debris Disposal Services for the Water and Wastewater Facilities

• Board Write-Up - Biosolids Amendment - final.pdf (0.04 MB)
• PSA- 02605 Biosolids and Debris Disposal Services Amendment No 1 v5.pdf (0.04 MB)
• PSA Biosolids and Debris Disposal Services amendment.pdf (1.95 MB)

• 12.Authorize Interim CEO or His Designee to Negotiate and Execute a First Amendment to the Professional Services Agreement with Freese and Nichols, Inc. for the Design of the Well 4 to Grandview Pump Station and Discharge Line Upgrades Project

• Board Write-up - Well 4 to Grandview Amendment 1 - final.pdf (0.04 MB)
• Well 4 to Grandview PSA (1166) Amendment 1 - FNI.pdf (0.20 MB)

• 13.Authorize Interim CEO or His Designee to Execute a Professional Services Agreement with Schneider Engineering, Ltd. for Substation and Transmission Engineering Service

• Board Write Up - Substation - Schneider Eng_FY24 - final.pdf (0.04 MB)
• PSA 23-0001 Substation and Transmission Design FY 2024_signed.pdf (0.16 MB)

• 14.Authorize the Interim CEO or His Designee to Negotiate and Execute a Professional Services Agreement with M&S Engineering, LLC for Electric Distribution Design Services for Eleven (11) Capital Improvement Projects

• Board Write Up - M&S Engineering, LLC PSA - final.pdf (0.04 MB)
• PSA Vendor Signed.pdf (2.94 MB)

• 15.Authorize Interim CEO or His Designee to Negotiate and Execute a Professional Services Agreement with Signature Automation, LLC. for the Water and Wastewater Supervisory Control and Data Acquisition (SCADA) Human Machine Interface Integration

• Board Write-Up - SCADA HMI Integration - final.pdf (0.04 MB)
• PSA for WWW SCADA Integration - Signature Automation v8 - Partially Executed.pdf (0.18 MB)
• NBU HMI Replacement Programming Schedule rev2.pdf (0.74 MB)

• 16.Authorize Interim CEO or His Designee to Negotiate and Execute a Contract with Navistar, DBA International Truck, for the Purchase of Thirteen (13) Commercial Vehicle Trucks

• Board Write Up - CV Trucks - final.pdf (0.04 MB)
• NBU CV TAFCO FLATBED TRUCK PROPOSAL.pdf (0.02 MB)
• NBU CV ELECTRIC TRUCK PROPOSAL X6 (1).pdf (0.02 MB)
• NBU CV WATER DEPARTMENT TRUCK PROPOSAL X4 (2).pdf (0.02 MB)
• NBU CV SPOOL TRUCK PROPOSAL.pdf (0.02 MB)
• NBU CV FLEET TRUCK PROPOSAL.pdf (0.02 MB)

• 17.Authorize Interim CEO or His Designee to Negotiate and Execute a Professional Service Agreement with Executive Information Systems, LLC for SAS Analytics Consulting and Staff Augmentation

• Board Write-Up - SAS Professional Svc Agreement - final.pdf (0.04 MB)
• 1. DIR-TSO-4368 Contract.pdf (0.19 MB)
• 2. DIR-TSO-4368 RFO DIR-TSO-TMP-416.pdf (2.39 MB)
• 3. EIS-05509-L1T8 NBU IT Cooperative Terms v3.pdf (0.03 MB)
• 4. EIS-05509-L1T8 rev2 - NBU - 2000 Hours.pdf (0.37 MB)
• 5. DIR-TSO-4368 Appendix A Standard Terms and Conditions.pdf (0.37 MB)
• 6. DIR-TSO-4368 Appendix B HUB Subcontracting Plan (Approved on 4-23-2019).pdf (1.00 MB)
• 7. DIR-TSO-4368 Appendix C Pricing Index (per Amendment 1).pdf (0.06 MB)
• 8. DIR-TSO-4368 Appendix D Software Product Terms.pdf (0.23 MB)
• 9. DIR-TSO-4368 Appendix E EIS License Attachment.pdf (0.13 MB)
• 10. DIR-TSO-4368 Appendix F Remote Managed Software and Services.pdf (0.08 MB)
• 11. DIR-TSO-4368 Appendix G Hosting Services.pdf (0.21 MB)
• 12. DIR-TSO-4368 Amendment 1 (1).pdf (0.10 MB)

PRESENTATION

• 1.Presentation on the Gallup Employee Engagement Survey Results; Employee Experience Team

• Board Write-up - Gallup Presentation.pdf (0.04 MB)
• Info - Engagement Survey Results - Presentation.pdf (2.71 MB)
• Info - Gallup - Employee Engagement Survey 2023.pdf (0.51 MB)

• 2.Presentation on the NBU Fiscal Year 2023 Strategic Plan Results

• Board Write-Up - FY 2023 Strategic Plan Results - final.pdf (0.04 MB)

ACTION ITEMS

• 1.Discuss and Consider Approval of the Fiscal Year 2024 Strategic Plan Updates

• Board Write-Up - FY 2024 Strategic Plan - final.pdf (0.04 MB)

• 2.Discuss and Consider Approving Resolution #2023-176, Dissolving the Rate Advisory Committee, Establishing the Community Advisory Panel, and Other Matters in Connection Therewith

• Board Write-Up - CAP - final.pdf (0.04 MB)
• R2023-176 - Community advisory panel - CAP.pdf (0.02 MB)

EXECUTIVE SESSION

The Board of Trustees may recess into Executive Session for any purpose permitted by the Texas Open Meetings Act, including but not limited to:

• 1.Power Supply Resources - Competitive Matters

  (Section 551.086 - Texas Government Code)

  a. Power Supply Update

  b. Consider Contract(s) Related to Risk Management Strategies

• 2.Consultation with Attorney Regarding Matters Protected by Attorney Client Privilege

  (Section 551.0171 - Texas Government Code)

  a. Discussion and Deliberation Regarding Real Property to be Used for NBU Purposes

• 3.Consultation with Attorney Regarding Matters Protected by Attorney Client Privilege

  (Section 551.071 – Texas Government Code)

  a. Utility Construction Cost Sharing Agreement Among New Braunfels Utilities, Southstar at Mayfair, LLC, MNB Real Estate Investments, LLC, Southstar at Mayfair Developer, LLC, and Beaverhead NB, LLC

• 4.Personnel Matters

  (Section 551.074 - Texas Government Code)

  a.   Deliberate the Appointment, Employment, Evaluation, and Duties of the Interim Chief Executive Officer

  b. Deliberate the Appointment, Employment, and Duties of the Chief Executive Officer

The Board of Trustees upon reconvening in Open Session will discuss and consider any action if necessary regarding closed session items.

RECONVENE INTO OPEN SESSION AND TAKE ANY NECESSARY ACTION RELATING TO THE EXECUTIVE SESSION AS DESCRIBED ABOVE

ADJOURN

If you require assistance in participating at a public meeting due to a disability as defined under the Americans with Disabilities Act, reasonable assistance, adaptations or accommodations will be provided upon request.  Please contact the Board’s Executive Assistant at least three (3) days prior to the scheduled meeting date, at (830) 629-8400, or NBU Main Office at 263 Main Plaza, New Braunfels, Texas, for additional information.

CERTIFICATE OF POSTING

I, Ryan Kelso, Secretary to the Board of Trustees, do hereby certify that this Notice of Meeting was posted at the City of New Braunfels City Hall, 550 Landa Street, New Braunfels, Texas, and New Braunfels Utilities Main Office, 263 Main Plaza, New Braunfels, Texas, on the 25th day of August, 2023, and remained posted continuously for at least 72 hours preceding the scheduled time of the meeting.

                                                                                               __________________________________
                                                                                               Ryan Kelso, Interim Chief Executive Officer
                                                                                               Secretary to the Board of Trustees