CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk
ADJOURN TO CLOSED SESSION
CLOSED SESSION ANNOUNCEMENT: Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present
PLEDGE OF ALLEGIANCE
INVOCATION (EnterName)
PRESENTATIONS
Proclaim October as National Bullying Prevention Month in Milpitas
Proclaim October 6-12, 2019 as Fire Prevention Week
PUBLIC FORUM
Those in the audience are invited to address City Council on any subject not on tonight’s agenda. Speakers must come to the podium, state their name and city of residence for the Clerk’s record, and limit spoken remarks to three minutes. As an item not listed on the agenda, no response is required from City staff or the Council and no action can be taken. Council may instruct the City Manager to place the item on a future meeting agenda.
ANNOUNCEMENTS
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
APPROVAL OF AGENDA
CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar. If removed, this item will be discussed in the order in which it appears on the agenda.
Recommendation: Approve meeting minutes for the September 17, 2019 regular City Council meeting.
Recommendation: Adopt a Resolution authorizing the City Manager to Execute an Agreement with Staples Contract & Commercial LLC for office supplies through a Sourcewell Cooperative Procurement Agreement for a 60-month (5-year) combined maximum Agreement amount of $725,000, and authorizing the Purchasing Agent to exercise option years 1 through 4 without further action by City Council, except annual appropriation of funds.
Recommendation: Adopt a resolution authorizing the City Manager to submit an application for $310,000 in non-competitive grant funding, provided under the California Building Homes and Jobs Act (Senate Bill 2), and to execute the grant agreement and all related documents required to secure the grant, subject to approval by the City Attorney.
Recommendations:
(1) Adopt a Resolution accepting the Department of Homeland Security (FEMA) SAFER grant of $2,336,284 awarded to City of Milpitas, and direct staff to proceed with hiring of six new firefighters no later than the start of the period of performance for the grant which is March 11, 2020.
(2) Adopt a Resolution amending the Classification Plan to authorize adding six (6) Full Time Equivalent (FTE) Firefighter Paramedic positions to the City’s Authorized Positions List.
(3) Approve related budget amendment to transfer $161,127 from the Non-departmental Operating Budget to the Fire Department Operating Budget to cover the City’s cost for FY 2019-20.
Recommendation: Approve an Agreement with Odyssey Power Corporation for preventive generator maintenance and repair Services, for an amount not to exceed $49,350 in the first year and a total amount not to exceed $341,182 over the five-year period, subject to annual appropriation of funds.
Recommendations:
(1) Receive report on Request for Proposal for Energy and Water Savings performance contract to identify, engineer, install, commission, and maintain Energy Conservation Measures on City facilities and land; and
(2) Approve and authorize the Interim City Manager to execute a Professional Service Agreement with Engie Services U.S. Inc. for the purpose of conducting an investment grade audit on City facilities and land in the maximum amount of $150,000.
Recommendation: Receive Fee Waiver Request from Sunnyhills Neighborhood Association and move to waive fees of $1,112.63 for City of Milpitas costs related to the special neighborhood Halloween event at Augustine Park on October 26, 2019.
Recommendation: Review a Report on the City of Milpitas’ Third Quarter and Fourth Quarter Financial Status
PUBLIC HEARINGS
Recommendations:
(1) Conduct a public hearing and move to close the hearing following comments.
(2) Consider the Exemption in accordance with the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5) (Not a Project).
(3) Adopt a resolution upholding the Planning Director’s appeal and finding that the previous nonconforming industrial use located at 1831-1841 Tarob Court was discontinued for a continuous period of more than one year, and in accordance with City of Milpitas Municipal Code Section XI-10-56.03(A), cannot be replaced with a different nonconforming industrial use.
Recommendation: Adopt a Resolution authorizing the City Manager to update the Transit Area Development Impact Fees (TADIF) based on current cost estimates for infrastructure items listed in the TASP Basic Infrastructure Program (BIP) and to allow the deferral of TADIF payment until approval of occupancy for those projects listed in Exhibit B to the Resolution, with the deferred payment provision to expire 12 months after the effective date of the fee increase.
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE
Recommendations:
(1) Approve restructure of the youth theatre contract program and performing arts class opportunities resulting in:
(a) Increased availability for residents’ use of the Community Center Auditorium;
(b) Creation of Performing Arts Brand and Marketing; and
(c) Expansion of performing arts opportunities including shorter, less expensive programs for children with subsidy through the Milpitas Assistance Program; and greater variety, including cultural music and dance;
(2) Contract structure for director to go to a flat rate for each production, including a percentage of ticket sales revenue, and
(3) Direct staff to develop additional recommendations for City Council consideration during the FY 2020-21 Budget process for additional opportunities based on community feedback/interest.
PUBLIC SAFETY
Recommendation: Receive the presentation of Unmanned Aircraft System (UAS) Technology and provide the Milpitas Police Department staff feedback on program policy and program.
LEADERSHIP AND SUPPORT SERVICES
Steve McHarris, 408-586-3059
Chris Diaz, 408-586-3041
Discuss the Rules Subcommittee Scope Document and provide direction to staff to incorporate clarifying language related to the Subcommittee’s role in adding items to the agenda
Recommendation: Approve the Updated City of Milpitas Facility Use Manual.
Recommendation: Provide direction to staff on draft Council policies for training and events.
REPORTS OF MAYOR & COUNCILMEMBERS - from the assigned Commissions, Committees and Agencies
Recommendation: hear request item from Councilmembers Nunez and Phan to review and develop a policy for use of social media by the Mayor and City Councilmembers.
Recommendation: Hear request of Councilmembers Nunez and Phan to review and codify policy for Milpitas proclamations and commendations.
Recommendation: Hear request of Councilmembers Nunez and Phan for a study on a museum and park on Main Street in partnership with a non-profit group.
Recommendation: Hear request of Councilmembers Nunez and Phan to request a study on building a community theater in the civic center area or school district property.
Recommendation: Hear request from Mayor Tran and Councilmember Montano submitted through the Council Agenda Request Form, regarding the renaming of Augustine Memorial Park to Sunnyhills Albert Augustine Jr. Memorial Park.
Recommendation: Hear request from Mayor Tran and Councilmember Montano submitted through the Council Agenda Item Request Form, to establish a "Union Pacific Railroad Quiet Zone."
Recommendation: Hear request from Mayor Tran and Councilmember Montano submitted through the Council Agenda Item Request Form, regarding "Green Bike Lanes (CIP)."
Recommendation: Hear request from Mayor Tran and Councilmember Montano submitted on Agenda Item Request Form seeking to have City-sponsored free "Dumpster Days" for Milpitas residents.
Recommendation: Hear request from Mayor Tran and Councilmember Montano submitted through the Council Agenda Request Form, seeking the renewal of Sister City relationship with city of Dagupan, in The Philippines.
NEXT AGENDA PREVIEW
ADJOURNMENT
NEXT REGULAR CITY COUNCIL MEETING
DAYOFWEEK, MMM DD, YYYY
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and the City operations are open to the people’s review.
For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: cdiaz@ci.milpitas.ca.gov / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.ci.milpitas.ca.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s Office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on the City website. All City Council agendas and related materials can be viewed online here: www.ci.milpitas.ca.gov/government/council/agenda_minutes.asp
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.ci.milpitas.ca.gov or at Milpitas City Hall. Contact the City Clerk’s office at 408-586-3003 for more information.
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to CityClerk@ci.milpitas.ca.gov prior to the meeting. You may request a larger font agenda or arrange for mobility assistance. For hearing assistance, headsets are available in the City Council Chambers for all meetings.