CALL MEETING TO ORDER by Mayor and ROLL CALL by City Clerk
ADJOURN TO CLOSED SESSION (6:00 - 7:00 PM)
CLOSED SESSION ANNOUNCEMENT: Report on action taken in Closed Session, if required per Government Code Section 54957.1, including the vote or abstention of each member present
PLEDGE OF ALLEGIANCE
INVOCATION
PRESENTATIONS
Proclaim March as American Red Cross Month
PUBLIC FORUM
Those in the audience are invited to address City Council on any subject not on tonight’s agenda. Speakers must come to the podium, state their name and city of residence for the Clerk’s record, and limit spoken remarks to three minutes. As an item not listed on the agenda, no response is required from City staff or the Council and no action can be taken. Council may instruct the City Manager to place the item on a future meeting agenda.
ANNOUNCEMENTS
ANNOUNCEMENT OF CONFLICT OF INTEREST AND CAMPAIGN CONTRIBUTIONS
APPROVAL OF AGENDA
CONSENT CALENDAR
Consent calendar items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a City Councilmember, member of the audience or staff requests the Council to remove an item from (or be added to) the consent calendar. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar.
Recommendation: Receive City Council Calendar of meetings for March 2020.
Recommendation: Approve meeting minutes of the January 28 special budget study session, January 31 joint meeting with the Rules Subcommittee and the February 4, 2020 regular City Council meeting.
Recommendation: Waive the second reading and adopt Ordinance No. 38.835, amending Milpitas Municipal Code Title XI, Chapter 10, Sections 2, 4, 6, 13, and 53 to establish regulations for Short-Term Rentals.
Recommendation: Adopt a resolution to initiate proceedings for the annual levy and collection of assessments and ordering preparation of the Annual Engineer’s Report for Landscaping and Lighting Maintenance Assessment District No. 95-1, McCarthy Ranch.
Recommendation: Adopt a resolution to initiate proceedings for the annual levy and collection of assessments and ordering preparation of the Annual Engineer’s Report for Landscaping and Lighting Maintenance Assessment District No. 98-1, Sinclair Horizon.
Recommendation: Adopt a Resolution acknowledging receipt of the report herein by the Milpitas Fire Department regarding the inspection of certain occupancies requiring annual inspections pursuant to sections CA HSC §13146.2 and §13146.3 of the CA Health and Safety Code.
Recommendation: Adopt a resolution granting acceptance of the Transit Area Specific Plan On-Street Parking Program, Project No. 2017, authorizing the City Engineer to file a Notice of Completion, and to authorize the City Engineer to issue a Notice of Final Acceptance after the one-year warranty.
Recommendation: Approve List of Pre-qualified bidders and authorize advertisement for bids for Fire Station No. 2 Replacement, Project No. 3447.
Recommendation: Authorize the Interim City Manager to execute a Stormwater Management Facilities Operation and Maintenance Agreement for Alps Group, Inc. for the Holiday Inn development project at 1100 Cadillac Court.
Recommendations:
(1) Approve and authorize the City Manager to execute Amendment No. 1 to the Agreement with DeltaWRX, LLC for Law Enforcement Records Management System Consulting Services by increasing the not to exceed amount from $59,340 to $209,061.
(2) Authorize the transfer of $149,721 from the City Manager’s Contingency Fund to the CIP Project No. 3423, Police Records Management System.
Recommendation: Consider request received by the City Clerk on February 7, 2020 and approve fee waiver of $112.86 for cost of Temporary Banner Sign Permit to hang Book Sale Banner on the Library (outdoors) on six dates in 2020.
Recommendation: Consider request received by the City Clerk on February 3 and approve fee waiver of $1,500 maximum for Christ Community Church towards Special Event Permit Fee ($923.63) and partial (2) Park Rental Fee ($567.37) for Sinnott Park on April 4, 2020 for Easter Egg Hunt community event.
Recommendation: Receive summary report on Assembly Bill 291 and Senate Bill 378 and authorize letters of support.
Recommendation: Per recommendation of Mayor Tran, move to appoint Mercedes Albana to a term of three years on the Milpitas Planning Commission in a term that will expire in December 2022.
PUBLIC HEARINGS
Recommendations:
(1) Open the Public Hearing and move to close the hearing following any comments.
(2) Adopt a resolution directing the County of Santa Clara Consumer and Environmental Protection Agency-Weed Abatement Program to abate the nuisance, keep an account of the cost, and embody such account in a report and assessment list to the City Council, in accordance with the Milpitas Municipal Code.
COMMUNITY DEVELOPMENT
Recommendation: Receive the presentation and authorize the City Manager to conduct public outreach, develop policy options to prohibit smoking and exposure to secondhand smoke in multi-unit housing, and prepare an implementation plan for future consideration and adoption by the City Council.
Receive 2019 Housing Element Annual Progress Report and Housing Successor Agency Annual Report and authorize the submittal of both reports to California Department of Housing and Community Development (HCD)
Recommendations:
(1) Receive report on the Pilot Rent Relief Program.
(2) Approve a budget amendment to appropriate an additional $100,000 from the Affordable Housing Fund to the FY 2019-20 Housing Operating Budget for Silicon Valley Independent Living Center (SVILC) to fund the Pilot Rent Relief Program.
(3) Authorize the City Manager to prepare and execute an amendment to the one-year Professional Services Agreement with Silicon Valley Independent Living Center to include the additional $100,000 for the management of the Pilot Rent Relief Program.
COMMUNITY SERVICES AND SUSTAINABLE INFRASTRUCTURE
Recommendation: Approve and authorize the City Manager to execute a five-year agreement with BrightView Landscape Services Inc. for Citywide Parks Maintenance Services, for an amount of $1,601,698.93 in the first year and a total amount not to exceed amount of $8,419,055.76 over the five-year contract period, subject to annual appropriation of funds.
LEADERSHIP AND SUPPORT SERVICES
Recommendations:
1. Adopt a resolution amending the Classification Plan adjusting Salary Ranges for Unrepresented Police Management and specific Unrepresented Fire Management Classifications by 10.69% and adopting the Pay Schedule Titled “All Job Classifications/Salary Table.”
2. Approve salary increases for the Unrepresented Police Management by 10.69%.
Walter C. Rossmann, 408-586-3111
Review the Pension Actuarial Report and direct staff to return to City Council with the necessary documents for the establishment of a 115 Pension Trust.
Recommendation: Approve and authorize the City Manager to execute the agreement with Chandler Asset Management for a five year contract amount not to exceed $790,000, with the first year of the contract in the amount of $150,000, for investment services to manage the City’s pooled portfolio, subject to the annual appropriation of funds.
Recommendation: Receive a report on results of the 2020 Citywide Community Engagement Survey.
REPORTS OF MAYOR & COUNCILMEMBERS - from the assigned Commissions, Committees and Agencies
Recommendation: Review list of items presented (list in agenda packet) that have been requested by City Councilmembers on a form, at a Council meeting, or through the City Manager. Direct items to Rules or other Council Subcommitttee, to be placed onto a specific meeting date, or specify alternate direction to staff. No substantive discussion about any specific item shall occur and the City Council shall hold all debate about the item until the item is scheduled as a full agenda item.
Recommendation: Hear report from the two members of the City Council Rules Subcommittee, with any comments from the January 31, 2020 meeting (joint meeting with full City Council). Members may review agenda items requested at the Subcommittee Meeting (see meeting minutes draft).
Recommendation: Hear request of Councilmember Phan and Mayor Tran in support of “Laura’s Law” and consider directing staff to send letter of support to County of Santa Clara.
Recommendation: Hear report from the two members of the City Council Housing Subcommittee, with any comments from the January 14, 2020 meeting.
Recommendation: Hear report from the two members of the City Council Transportation Subcommittee, with any comments from the February 12, 2020 meeting. Members may review items requested at the Subcommittee meeting (see meeting minutes draft).
NEXT AGENDA PREVIEW
Recommendation: Receive list of anticipated agenda items for the March 17, 2020 City Council meeting.
ADJOURNMENT
NEXT CITY COUNCIL MEETING
DAYOFWEEK, MMM DD, YYYY
KNOW YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions and other agencies of the City exist to conduct the people’s business. This ordinance assures that deliberations are conducted before the people and the City operations are open to the people’s review.
For more information on your rights under the Open Government Ordinance or to report a violation, contact the City Attorney’s office at Milpitas City Hall, 455 E. Calaveras Blvd., Milpitas, CA 95035 e-mail: cdiaz@ci.milpitas.ca.gov / Phone: 408-586-3040
The Open Government Ordinance is codified in the Milpitas Municipal Code as Title I Chapter 310 and is available online at the City’s website www.ci.milpitas.ca.gov by selecting the Milpitas Municipal Code link.
Materials related to an item on this agenda submitted to the City Council after initial distribution of the agenda packet are available for public inspection at the City Clerk’s Office at Milpitas City Hall, 3rd floor 455 E. Calaveras Blvd., Milpitas and on the City website. All City Council agendas and related materials can be viewed online here: www.ci.milpitas.ca.gov/government/council/agenda_minutes.asp
APPLY TO SERVE ON A CITY COMMISSION
Commission application forms are available online at www.ci.milpitas.ca.gov or at Milpitas City Hall. Contact the City Clerk’s office at 408-586-3003 for more information.
If you need assistance, per the Americans with Disabilities Act, for any City of Milpitas public meeting, please call the City Clerk at 408-586-3001 or send an e-mail to CityClerk@ci.milpitas.ca.gov prior to the meeting. You may request a larger font agenda or arrange for mobility assistance. For hearing assistance, headsets are available in the City Council Chambers for all meetings.