Regular Council Meeting Tuesday, May 12, 2026 06:00 PM City Council Chambers and online at zoom.us

Zoom ID: 4062343462 | Passcode: 59301

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

1.REQUEST OF CITIZENS AND PUBLIC COMMENT

1. A.Approve 4th of July Committee Requests of the following four items:

   1- City covered Insurance

   2- City provided road barricades and Road Closure

   3- Police Escort for Parade

   4- City Provided Park Permit with Waived Fees

2. B.APPROVE PLACEMENT OF BENCHES AT THE VETERANS PARK ALONG THE SIDE OF THE MONTANA

2.SCHEDULE MEETINGS

3.APPOINTMENTS

4.STAFF REPORTS & OTHER COMMITTEE MINUTES

1. A.TIFD Minutes 2026 0423

• TIFD MINUTES APRIL 23, 2026.pdf (0.03 MB)

2. B.Public Works May Report

• May 2026 Public Works Staff report.pdf (0.08 MB)

3. C.Building Department 04-2026 Staff Report

• 042026 Building Dept staff report.pdf (0.05 MB)

5.CITY COUNCIL COMMENTS

6.MAYOR COMMENTS

7.PUBLIC HEARINGS 

1. A.ORDINANCE NO. 1403 - AN ORDINANCE AMENDING SECTIONS 2-52, 2-54, 2-55, AND 2-60, OF THE CODE OF ORDINANCES OF MILES CITY, MONTANA, RELATED TO STANDING COMMITTEES AND CITY COUNCIL MEETING SCHEDULE.

• 1403 Ordinance Committees and Council Meetings.pdf (0.03 MB)

8.UNFINISHED BUSINESS

1. A.ORDINANCE NO. 1403 - (Second Reading) AN ORDINANCE AMENDING SECTIONS 2-52, 2-54, 2-55, AND 2-60, OF THE CODE OF ORDINANCES OF MILES CITY, MONTANA, RELATED TO STANDING COMMITTEES AND CITY COUNCIL MEETING SCHEDULE.

• 1403 Ordinance Committees and Council Meetings.pdf (0.03 MB)

2. B.APPROVE BUSINESS LICENSE ORDINANCE REVISIONS

• Draft Business License Provisions.pdf (0.02 MB)
• 1404 Ordinance Business Licenses 2026.pdf (0.02 MB)

3. C.RESOLUTION NO. 4682 - A RESOLUTION APPROVING AMENDMENTS TO THE CONDITIONS OF APPROVAL FOR THE CITY VIEW SUBDIVISION, GRANTING A VARIANCE TO THE MILES CITY SUBDIVISION REGULATIONS, AND PROVIDING FOR A PUBLIC HEARING ON THE VARIANCE REQUEST.

• 4682 Resolution approving amendments City View Subdivision.pdf (0.11 MB)
• R4682 CityView Subdivision Variance requests Attchmnts.pdf (1.32 MB)

4. D.RESOLUTION NO. 4683 - A RESOLUTION APPROVING A FOURTH AMENDED SUBDIVISION IMPROVEMENTS AGREEMENT FOR CITY VIEW SUBDIVISION, ACCEPTANCE OF CERTAIN SUBDIVISION IMPROVEMENTS, AND A PARTIAL RELEASE OF FUNDS. 

• 4683 Resolution approve 4th amended improvements for City View Subdivison.pdf (0.10 MB)
• Fourth Amended Subdivision Improvements Agreement.pdf (0.12 MB)

9.NEW BUSINESS

1. A.Approve pay increase for the City of Miles City Building Inspector

   Building Inspector is requesting a $2.00 increase for additional inspections to be performed under the Mechanical Code.

   Gabe has been performing the Commercial Inspections under his consultants certificates since 12/25/2025 and on April 28th became certified himself to continue the inspections and enforce the code.  

   Residential Mechanical permitting will begin on July 1st as well.

2. B.APPROVE PARK USE PERMIT FOR MILES CITY ADULT SOFTBALL.

• User Group Applicaiton-softball adults.pdf (0.63 MB)

3. C.RESOLUTION NO. 4680 - A RESOLUTION APPROVING A GRANT AGREEMENT WITH THE U.S. DEPARTMENT OF TRANSPORTATION FEDERAL AVIATION ADMINISTRATION FOR RUNWAY RECONSTRUCTION.

• 20260508100324.pdf (1.66 MB)
• 4680 Resolution Grant FAA 3-30-0055-026-2026.pdf (0.01 MB)

4. D.RESOLUTION NO. 4681 - A RESOLUTION OF THE CITY OF MILES CITY APPROVING A GUARANTEED MAXIMUM PRICE AMENDMENT WITH GREAT WEST ENGINEERING, INC. RELATED TO COMPLETION OF A STORMWATER PRELIMINARY ENGINEERING REPORT.

• 4681 Resolution approving Task Order 3 with Great West PER-Stormwater Plan.pdf (0.04 MB)
• 4681 Resolution task order exhibit.pdf (0.24 MB)

5. E.RESOLUTION NO. 4686 - A RESOLUTION ADOPTING A REVISED PURCHASING POLICY FOR THE CITY OF MILES CITY, MONTANA.

• 4686 Resolution Revised Purchasing Policy 2026 procurement and committees.pdf (0.01 MB)
• 4686 Resolution Attachment Revised Purchasing Policy 2026 procurement and committees.pdf (0.05 MB)
• guide on how to write bid specifications.pdf (0.08 MB)
• Compliance for audits of locl government on procurement, bid letting, contracts.pdf (0.86 MB)

6. F.RESOLUTION NO. 4687 - A RESOLUTION APPROVING CHANGE ORDER #14 WITH JACKSON CONTRACTOR GROUP, INC. RELATED TO THE MILES CITY FIRE HALL CONSTRUCTION PROJECT.

• 4687 Resolution Attachment Change Order FD 14.pdf (0.37 MB)
• 4687 Resolution Change Order FD 14.pdf (0.01 MB)

7. G.APPROVE FEBRUARY CLAIMS

• Feb 2026 Claims.pdf (0.04 MB)

8. H.APPROVE MARCH CLAIMS

• Mar 2026 Claims.pdf (0.04 MB)

9. I.APPROVE APRIL CLAIMS

• Claim Details.pdf (0.03 MB)

10.ADJOURNMENT

Public comment on any public matter that is not on the agenda of this meeting can be presented under Request of Citizens, provided it is within the jurisdiction of the City to address.  Public comment will be entered into the minutes of this meeting.  The City Council cannot take any action on a matter unless notice of the matter has been made on an agenda and an opportunity for public comment has been allowed on the matter.  Public matter does not include contested cases and other adjudicative proceedings