City Council Special Hybrid Meeting 09/05/2023 05:00 PM Mercer Island Community & Event Center, 8236 SE 24th Street, and via Zoom

CALL TO ORDER & ROLL CALL, 5:00 PM

PLEDGE OF ALLEGIANCE

AGENDA APPROVAL

SPECIAL BUSINESS

• 1.AB 6315: 2021 Financial and Accountability Audit Exit Conference

  Recommended Action: Receive and review the 2021 Audit Exit Conference report from the Washington State Auditor’s Office.  

• AB6315.pdf (0.06 MB)
• AB6315x1.pdf (0.83 MB)
• AB6315x2.pdf (1.74 MB)

CITY MANAGER REPORT

APPEARANCES 
(This is the opportunity for anyone to speak to the City Council on any item. As it is election season, however, please be reminded that state law (specifically, RCW 42.17A.555) prohibits the use of City facilities for campaign-related purposes with limited exceptions. Accordingly, please do not make campaign-related comments during this time.)

CONSENT AGENDA

• 2.AB 6316: July 14, 2023 Payroll Certification

  Recommended Action: Approve the July 14, 2023 Payroll Certification in the amount of $1,047,264.89 and authorize the Mayor to sign the certification on behalf of the entire City Council.

• AB6316.pdf (0.07 MB)
• AB6316x1.pdf (1.00 MB)
• AB6316x2.pdf (0.66 MB)

• 3.AB 6317: July 28, 2023 Payroll Certification

  Recommended Action: Approve the July 28, 2023 Payroll Certification in the amount of $969,809.36 and authorize the Mayor to sign the certification on behalf of the entire City Council.

• AB6317.pdf (0.07 MB)
• AB6317x1.pdf (1.00 MB)
• AB6317x2.pdf (0.66 MB)

• 4.AB 6318: August 11, 2023 Payroll Certification

  Recommended Action: Approve the August 11, 2023 Payroll Certification in the amount of $1,005,482.95 and authorize the Mayor to sign the certification on behalf of the entire City Council.

• AB6318.pdf (0.07 MB)
• AB6318x1.pdf (1.00 MB)
• AB6318x2.pdf (0.66 MB)

• 5.AB 6319: August 25, 2023 Payroll Certification

  Recommended Action: Approve the August 25, 2023 Payroll Certification in the amount of $1,411,238.53 and authorize the Mayor to sign the certification on behalf of the entire City Council.

• AB6319.pdf (0.07 MB)
• AB6319x1.pdf (1.00 MB)
• AB6319x2.pdf (0.66 MB)

• 6.Certification of Claims:

  A. Check Register | 216450-216560 | 7/13/2023 | $624,802.04
  B. Check Register | 216561-216608 | 7/21/2023 | $550,479.44
  C. Check Register | 216616-216709 | 7/28/2023 | $894,015.34
  D. Check Register | 216710-216786 | 8/04/2023 | $602,236.24
  E. Check Register | 216860-216966 | 8/18/2023 | $1,678,111.99
  F. Check Register | 216967-217039 | 8/25/2023 | $676,212.34
  G. EFT Payments | June 2023 | $2,827,174.90
  H. EFT Payments | July 2023 | $2,862,123.73

  Recommended Action: Certify that the City Council has reviewed the documentation supporting claims paid and approved all checks or warrants issued in payment of claims.

• Set A - 2023-07-13 Certification of Claims.pdf (0.62 MB)
• Set B - 2023-07-21 Certification of Claims.pdf (0.60 MB)
• Set C - 2023-07-28 Certification of Claims.pdf (0.65 MB)
• Set D - 2023-08-04 Certification of Claims.pdf (0.63 MB)
• Set E - 2023-08-18 Certification of Claims.pdf (0.66 MB)
• Set F - 2023-08-25 Certification of Claims.pdf (0.68 MB)
• Set G - 2023-06 Certification of EFTs.pdf (1.33 MB)
• Set H - 2023-07 Certification of EFTs.pdf (1.17 MB)

• 7.City Council Meeting Minutes of the July 18, 2023 Special Hybrid Meeting and of the July 28, 2023 Special Hybrid Meeting. 

  Recommended Action: Approve the minutes of the July 18, 2023 Special Hybrid Meeting and of the July 28, 2023 Special Hybrid Meeting.

• 2023-07-18 CC Minutes (Draft).pdf (0.17 MB)
• 2023-07-28 CC Minutes (Draft).pdf (0.15 MB)

• 8.AB 6320: National Preparedness Month Proclamation, No. 313

  Recommended Action: Approve Proclamation No. 313 proclaiming September 2023 National Preparedness Month in Mercer Island.

• AB6320.pdf (0.06 MB)
• AB6320x1.pdf (0.79 MB)

• 9.AB 6321: National Recovery Month Proclamation No. 314

  Recommended Action: Approve Proclamation No. 314 proclaiming September 2023 as National Recovery Month on Mercer Island.

• AB6321.pdf (0.06 MB)
• AB6321x1.pdf (0.71 MB)

• 10.AB 6322: Peace Day on Mercer Island, Proclamation No. 315

  Recommended Action: Approve Proclamation No. 315 proclaiming September 21, 2023 as Peace Day on Mercer Island.

• AB6322.pdf (0.06 MB)
• AB6322x1.pdf (0.74 MB)

• 11.AB 6323: No Islander Goes Hungry Day, Proclamation No. 316

  Recommended Action: Approve Proclamation No. 316 proclaiming September 23, 2023, as No Islander Goes Hungry Day on Mercer Island.

• AB6323.pdf (0.06 MB)
• AB6323x1.pdf (0.75 MB)

• 12.AB 6324: Second Reading of Ordinance No. 23C-11 (renews Ordinance No. 21C-23) on Interim Regulations in MICC 19.16.010 Related to Emergency Shelters and Housing, Transitional Housing, and Permanent Supportive Housing in Response to E2SHB 1220

  Recommended Action: Adopt Ordinance No. 23C-11 extending the interim regulations for emergency, transitional and permanent supportive housing.

• AB6324.pdf (0.07 MB)
• AB6324x1.pdf (0.68 MB)

• 13.AB 6338: Letter of Support for Department of Commerce Grant Funding for HB 1110 and HB1337 Implementation

  Recommended Action: Approve the Letter of Support for the Department of Commerce Middle Housing Grant and authorize the Mayor to sign.

• AB6338.pdf (0.07 MB)
• AB6338x1.pdf (0.68 MB)

REGULAR BUSINESS

• 14.AB 6329: City Manager Annual Performance Review

  Recommended Action: Accept City Manager Jessi Bon’s performance review and award $5,000 through the Employee Recognition Program for her work from June 2022 through May 2023.

• AB6329.pdf (0.06 MB)
• AB6329x1.pdf (0.73 MB)

• 15.AB 6326: Board & Commission Vacancy Appointment (Resolution No. 1647)

  Recommended Action:
  1.Vote on applicants to fill Position No. 3 (expiring May 31, 2026) on the Arts Council.
  2.Approve Resolution No. 1647, appointing a new member to the Arts Council.

• AB6326.pdf (0.06 MB)
• AB6326x1.pdf (1.83 MB)
• AB6326x2.pdf (0.65 MB)

• 16.AB 6328: Change of City Council Meeting Location (Ord. No. 23C-13)

  Recommended Action: Adopt Ordinance No. 23C-13 amending MICC 2.06.020 to establish the regular meeting place of the City Council as the Mercer Island Community and Event Center, 8236 SE 24th Street, Mercer Island, Washington, or at such other place as the City Council may designate and direct at a previous meeting.

• AB6328.pdf (0.06 MB)
• AB6328x1.pdf (0.66 MB)

• 17.AB 6327: Financial Status Update for Second Quarter 2023 and Budget Amending Ordinance

  Recommended Action: Adopt Ordinance No. 23-12, amending the 2023-2024 Biennial Budget. 

• AB6327.pdf (0.07 MB)
• AB6327x1.pdf (0.99 MB)
• AB6327x2.pdf (0.69 MB)
• AB6327 Presentation.pdf (2.38 MB)

OTHER BUSINESS

• 18.Planning Schedule

• PlanningSchedule through 2023-12-05.pdf (0.16 MB)

• 19.Councilmember Absences & Reports

EXECUTIVE SESSION - Approximately 60 Minutes 

• 20.Collective Bargaining
  Executive Session for planning or adopting the strategy or position to be taken by the City Council during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress pursuant to RCW 42.30.140(4)(b) 

  Pending or Potential Litigation
  Executive Session to discuss with legal counsel pending or potential litigation pursuant to RCW 42.30.110(1)(i) 

ADJOURNMENT