City Council Regular Meeting Monday, September 11, 2023 05:00 PM Hybrid - Virtual/In-Person

MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman

Virtual Meeting Participation

The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live can register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the September 11 Council meeting. Please reference Public Comments for September 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the September 11 Council meeting to the City Clerk at akellerman@medina-wa.gov.

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1.REGULAR MEETING - CALL TO ORDER / ROLL CALL

Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook

2.APPROVAL OF MEETING AGENDA

3.PUBLIC COMMENT PERIOD

Individuals wishing to speak live during the Virtual City Council meeting may register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the September 11 Council meeting. Please reference Public Comments for September 11 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.

4.PRESENTATIONS

1. 4.1Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council.
   
   Time Estimate: 10 minutes

5.CITY MANAGER'S REPORT

Time Estimate:  30 minutes

Police, Development Services, Finance, Central Services, Public Works, City Attorney

1. 5.1aCity Manager Monthly Report

• City Manager Report - September 2023.pdf (0.06 MB)
• 2023 Agenda Calendar.pdf (0.76 MB)

2. 5.1bPolice Monthly Report

• August 2023 Police Activity Report.pdf (2.01 MB)

3. 5.1cDevelopment Services Monthly Report

• Staff Report September 11 2023.pdf (0.21 MB)
• Permits Recieved Reports July and August 2023.pdf (0.42 MB)
• Permits Issued Reports July and August 2023.pdf (0.13 MB)
• Advanced Deposit Tracking Spreadsheet 2021 - 2023.pdf (0.02 MB)
• King County Pump Station Project Mailed Notice.pdf (0.15 MB)
• Code Enforcement Reports July and August 2023.pdf (0.11 MB)
• Tree Activity Permit Reports July and August 2023.pdf (0.69 MB)

4. 5.1dFinance Monthly Report

• Monthly Report Template - Finance September 2023.pdf (0.22 MB)

5. 5.1eCentral Services Monthly Report

• 5.1e CSa Monthly Report - September.pdf (0.06 MB)
• 5.1e CSb GD reports - July and August.pdf (0.75 MB)
• 5.1e CSd PRR Report.pdf (0.63 MB)
• 5.1e CSc Monthly PRR Report.pdf (0.06 MB)
• 5.1e CSe Megan Gregor_qualifications.pdf (0.03 MB)

6. 5.1fPublic Works Monthly Report

• August2023 PW Monthly Report.pdf (4.98 MB)

6.CONSENT AGENDA

Time Estimate:  5 minutes

Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda.

1. 6.1July 2023, Check Register
   Recommendation: Approve.
   Staff Contact: Ryan Wagner, Director of Finance and HR

• July 2023 Check Register.pdf (0.41 MB)

2. 6.2August 2023, Check Register
   Recommendation: Approve.
   Staff Contact: Ryan Wagner, Director of Finance and HR

• August 2024 Check Register.pdf (0.39 MB)

3. 6.3Park Board Meeting Minutes of May 15, 2023
   Recommendation: Receive and file.
   Staff Contact: Dawn Nations, Deputy City Clerk

• Park Board Meeting Minutes May 15, 2023.pdf (0.05 MB)

4. 6.4Planning Commission Meeting Minutes of:
   a) May 24, 2023; and
   b) June 27, 2023.
   Recommendation: Receive and file.
   Staff Contact: Stephanie Keyser, AICP, Planning Manager

• Planning Commission Special Meeting Minutes May 24, 2023.pdf (0.12 MB)
• Planning Commission Meeting Minutes June 27, 2023.pdf (0.04 MB)

5. 6.5Draft City Council Meeting Minutes of:
   a) June 12, 2023; and
   b) July 10, 2023.
   Recommendation: Adopt Minutes.
   Staff Contact: Aimee Kellerman, CMC, City Clerk

• 06122023 DRAFT CC Minutes.pdf (0.06 MB)
• 07102023 DRAFT CC Minutes.pdf (0.05 MB)

6. 6.6Civil Service Commission 2022 Annual Report 
   Recommendation: Approve.
   Staff Contact: Dawn Nations, Civil Service Secretary

• Civil Service Commission Annual Report 2022.pdf (0.16 MB)

7. 6.7Gas-Powered Leaf Blower Resolution
   Recommendation: Adopt Resolution No. 435.
   Staff Contacts: Stephen R. Burns, City Manager and Scott Missall, City Attorney

• AB Gas-Powered Leaf Blower Resolution.pdf (0.04 MB)
• Resolution No. 435 Gas-Powered Leaf Blowers.pdf (0.03 MB)

8. 6.8Upland Road Drainage Improvements
   Recommendation: Approve.
   Staff Contact: Ryan Osada, Public Works Director

• Agenda Bill_Upland Road Drainage Improvements.pdf (0.04 MB)
• Bid Tabs_Medina - Upland Road Drainage Improvements.pdf (0.29 MB)
• Upland Road Drainage Improvements - Specs.pdf (2.43 MB)

9. 6.9Upland Road Overlay
   Recommendation: Approve.
   Staff Contact: Ryan Osada, Public Works Director

• Agenda Bill_Upland Road Overlay.pdf (0.04 MB)
• MEDINA - BID PRICING_06202023.pdf (0.09 MB)

10. 6.10Confirmation of Appointment to the Medina Parks and Recreation Board
    Recommendation: Confirm the appointment of Hayool Park as the Youth Advisor on the Medina Parks and Recreation Board.
    Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee

• AB Park Board Appointment Confirmation.pdf (0.04 MB)

11. 6.11Resolution No. 436 Amending Financial Policies, Adding Accounts Payable and Expanding EFT Policy.
    Recommendation: Adopt Resolution No. 436.
    Staff Contact: Ryan Wagner, Finance & HR Director

• AB Res. 436, Amending Finc. Policies (1).pdf (0.04 MB)
• Resolution No. 436, Updating Accounts Payable (2).pdf (0.02 MB)
• Financial Mgmt Policy, amended 09.2023.pdf (0.06 MB)

12. 6.12Ordinance Amending Section 8.04.160 of the Medina Municipal Code Regarding Work Hours for Professional Yard Maintenance and Landscaping
    Recommendation: Adopt Ordinance No. 1021.
    Staff Contacts: Stephen R. Burns, City Manager and Scott Missall, City Attorney

• AB Updating Noise Ord Landscaping Hours 8.06 (2).pdf (0.04 MB)
• Change Commercial Landscaper Noise Ord. Sept 2023 4878-6191-6022.1 (003).pdf (0.02 MB)

7.LEGISLATIVE HEARING

None.

8.PUBLIC HEARING

1. 8.12024 Preliminary Budget Proposal
   Recommendation: Discussion item only.
   Staff Contact: Ryan Wagner, Director of Finance and HR
   
   Time Estimate:  30 minutes

• 2024 Preliminary Budget Memo.pdf (1.01 MB)
• RO 2024 Prelim Capital Project List.pdf (0.68 MB)

9.CITY BUSINESS

1. 9.1Comprehensive Plan Update and Existing Conditions Report
   Recommendation: Update only; no action needed.
   Staff Contact: Stephanie Keyser, AICP, Planning Manger
   
   Time Estimate:  25 minutes

• 9.1 No Attachments.pdf (0.01 MB)

2. 9.2Proposed Tree Management Code Violations Section – Text Amendment
   Recommendation: Discussion and direction.
   Staff Contact: Steve Wilcox, Development Services Director

   Time Estimate:  30 minutes

• Agenda Bill - Tree Code Violations Section.pdf (0.04 MB)
• Agenda Item Draft Proposal New MMC 16.52 -VIOLATIONS Section.pdf (0.12 MB)

3. 9.3City Manager Review
   Recommendation: Discussion and direction.
   Staff Contact(s): Scott Missall, City Attorney and Jessica Rossman, Mayor

   Time Estimate:  10 minutes

• AB City Manager Review.pdf (0.04 MB)
• Resolution No. 411 Adopting a New City Manager Evaluation and City Goal Setting Process and Annual Schedule.pdf (0.17 MB)

4. 9.4E-Vehicle Helmet Law Discussion
   Recommendation: Discussion and direction.
   Staff Contact: Jeff Sass, Chief of Police

   Time Estimate: 15 minutes

• Agenda Bill for Helmets.pdf (0.04 MB)
• MMC Helmet Proposal.pdf (0.04 MB)

10.REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE

11.PUBLIC COMMENT

Comment period is limited to 10 minutes. Speaker comments limited to one minute per person.

12.EXECUTIVE SESSION

Time Estimate: 25 minutes

RCW 42.30.110(1)(i)

To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency.

13.ADJOURNMENT

Next regular City Council Meeting: September 25, 2023 at 5 PM.

ADDITIONAL INFORMATION

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.

The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.

UPCOMING MEETINGS AND EVENTS

Monday, September 18, 2023 - Park Board Meeting (5:00 PM)
Monday, September 25, 2023 - City Council Meeting (5:00 PM)
Tuesday, September 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, October 9, 2023 - City Council Meeting (5:00 PM)
Monday, October 23, 2023 - City Council Meeting (5:00 PM)
Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM)
Friday, November 10, 2023 - Veterans Day - City Hall Closed
Monday, November 13, 2023 - City Council Meeting (5:00 PM)
Monday, November 20, 2023 - Park Board Meeting (5:00 PM)
Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed
Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 27, 2023 - City Council Meeting (5:00 PM)
Monday, December 11, 2023 - City Council Meeting (5:00 PM)
Wednesday, December 13, 2023 – Emergency Preparedness Meeting (4:00 PM)
Monday, December 25, 2023 - Christmas Day - City Hall Closed

CERTIFICATION OF POSTING AGENDA

The agenda for Monday, September 11, 2023 Regular Meeting of the Medina City Council was posted and available for review on Friday, September 8, 2023 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.