City Council Regular Meeting Monday, July 10, 2023 05:00 PM Hybrid - Virtual/In-Person

MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman

Virtual Meeting Participation

The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live can register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the July 10 Council meeting. Please reference Public Comments for July 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the July 10 Council meeting to the City Clerk at akellerman@medina-wa.gov.

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1.REGULAR MEETING - CALL TO ORDER / ROLL CALL

Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook

2.APPROVAL OF MEETING AGENDA

3.PUBLIC COMMENT PERIOD

Individuals wishing to speak live during the Virtual City Council meeting may register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the July 10 Council meeting. Please reference Public Comments for July 10 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.

4.PRESENTATIONS

1. 4.1Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council.
   
   Time Estimate: 10 minutes

2. 4.2Recognition of Outgoing Planning Commissioner Laurel Preston by Mayor Jessica Rossman.
   
   Time Estimate: 5 minutes

5.CITY MANAGER'S REPORT

Time Estimate:  20 minutes

Police, Development Services, Finance, Central Services, Public Works, City Attorney

1. 5.1aCity Manager Monthly Report

• City Manager Report - July 2023.pdf (0.06 MB)
• 2023-06.pdf (0.02 MB)
• 2023 Agenda Calendar.pdf (0.31 MB)

2. 5.1bPolice Monthly Report

• June Police Activity Report.pdf (1.08 MB)

3. 5.1cDevelopment Services Monthly Report

• Staff Report July 10, 2023.pdf (0.06 MB)
• June 2023 Permits Applications Received Report.pdf (0.01 MB)
• June 2023 Permits Issued Report.pdf (0.02 MB)
• June 2023 Code Enforcement Report.pdf (0.07 MB)
• June 2023 Development Project Tree Activity Report.pdf (1.02 MB)
• June 2023 Non-Development Tree Activity Report.pdf (4.02 MB)
• Advanced Deposit Tables.pdf (0.18 MB)

4. 5.1dFinance Monthly Report

• Monthly Report Template - Finance July 2023.pdf (0.52 MB)
• Medina June 2023 Detailed Report.pdf (0.11 MB)

5. 5.1eCentral Services Monthly Report

• 5.1e CS Monthly Report.pdf (0.91 MB)

6. 5.1fPublic Works Monthly Report

• June2023 PW Monthly Report5.pdf (6.93 MB)

6.CONSENT AGENDA

Time Estimate:  5 minutes

Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda.

1. 6.1June 2023, Check Register
   Recommendation: Approve.
   Staff Contact: Ryan Wagner, Director of Finance and HR

• June 2023 Check Register.pdf (0.12 MB)

2. 6.2Draft Meeting Minutes of:
   a) May 8, 2023 City Council Meeting; and
   b) June 12, 2023 City Council Meeting.
   Recommendation: Adopt Minutes.
   Staff Contact: Aimee Kellerman, CMC, City Clerk

• 05082023 DRAFT CC Minutes.pdf (0.05 MB)
• 06122023 DRAFT CC Minutes.pdf (0.06 MB)

3. 6.3Confirmation of Appointment to the Medina Parks and Recreation Board
   Recommendation: Confirm the following appointments:
   Parks and Recreation Board

   Viji Raman, Position 2

   India Fitting-Koh, Position 5

   Collette McMullen, Position 7
   Staff Contact: Aimee Kellerman, City Clerk on behalf of the Personnel Committee

• AB Park Board Appointment Confirmation.pdf (0.05 MB)

4. 6.4Ordinance Amending Chapter 5.10 of the Medina Municipal Code Regarding Peddler and Solicitation Activities

   Recommendation: Approve

   Staff Contacts: Jeff Sass, Chief of Police and Scott M. Missall, City Attorney

• AB Ordinance No. 1020 Peddler and Solicitation Amendment.pdf (0.04 MB)
• Ordinance No. 1020 Peddler and Solicitation Amendment.pdf (0.03 MB)
• Ordinance No. 1020 Peddler and Solicitation Amendment - Exhibit A - Redline.pdf (0.03 MB)
• Ordinance No. 1020 Peddler and Solicitation Amendment - Exhibit A - FINAL.pdf (0.03 MB)

7.LEGISLATIVE HEARING

None.

8.PUBLIC HEARING

None.

9.CITY BUSINESS

1. 9.1Comprehensive Plan Update
   Recommendation: Update only; no action needed.
   Staff Contact: Stephanie Keyser, AICP, Planning Manager
   
   Time Estimate: 5 minutes

• 9.1 No Attachments.pdf (0.01 MB)

2. 9.2Draft Tree Code Fines
   Recommendation: Discussion and direction.
   Staff Contact: Steve Wilcox, Development Services Director

   Time Estimate:  20 minutes

• Agenda Bill - Tree Code Enforcement.pdf (0.05 MB)
• Agenda Bill - Exhibit 1.pdf (0.02 MB)
• Agenda Bill - Exhibit 2.pdf (0.03 MB)

3. 9.3Gas-powered Leaf Blower Update
   Recommendation: Discussion, direction and possible action.
   Staff Contact: Stephen R. Burns, City Manager
   
   Time Estimate: 20 minutes

• AB Gas-Powered Leaf Blower Update.pdf (0.05 MB)
• Gas-Powered Leaf Blower Brief - Open House and Survey Results.pdf (0.06 MB)
• Leaf Blower Open House Comment Cards.pdf (0.32 MB)
• Leaf Blower Written Comments.pdf (0.39 MB)
• Kirkland Resolution Leaf Blower.pdf (1.07 MB)
• Seattle Resolution Leaf Blowers.pdf (0.29 MB)

4. 9.4Financial Policy Update
   Recommendation: Direct staff to bring back a resolution for adoption at the next Council Meeting.
   Staff Contact: Ryan Wagner, Director of Finance and HR
   
   Time Estimate:  15 minutes

• AB Financial Policy Update - FINAL.pdf (0.04 MB)
• Council Discussion - Updates to Purchasing Policy.pdf (0.02 MB)

5. 9.5City Manager Review
   Recommendation: Discussion and direction.
   Staff Contacts: Stephen R. Burns, City Manager and Jessica Rossman, Mayor
   
   Time Estimate: 5 minutes

• 9.5 No Attachments.pdf (0.01 MB)

10.REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE

11.PUBLIC COMMENT

Comment period is limited to 10 minutes. Speaker comments limited to one minute per person.

12.EXECUTIVE SESSION

Time Estimate: 15 minutes

RCW 42.30.110 (1)(c)

To consider the minimum price at which real estate will be offered for sale or lease when public knowledge regarding such consideration would cause a likelihood of decreased price. However, final action selling or leasing public property shall be taken in a meeting open to the public. 

Council may take action following  the Executive Session.

13.ADJOURNMENT

Next regular City Council Meeting: July 24, 2022 at 5 PM.

ADDITIONAL INFORMATION

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.

The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.

UPCOMING MEETINGS AND EVENTS

Wednesday, July 12, 2023 - Emergency Preparedness Meeting (4:00 PM)
Monday, July 17, 2023 - Park Board Meeting (5:00 PM)
Monday, July 24, 2023 - City Council Meeting (5:00 PM)
Tuesday, July 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, August 14, 2023 - City Council Meeting - Dark No Meeting
Monday, August 28, 2023 - City Council Meeting - Dark No Meeting
Monday, September 4, 2023 -  Labor Day - City Hall Closed
Monday, September 11, 2023 - City Council Meeting (5:00 PM)
Monday, September 18, 2023 - Park Board Meeting (5:00 PM)
Monday, September 25, 2023 - City Council Meeting (5:00 PM)
Tuesday, September 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, October 9, 2023 - City Council Meeting (5:00 PM)
Wednesday, October 11, 2023 - Emergency Preparedness Meeting (4:00 PM)
Monday, October 23, 2023 - City Council Meeting (5:00 PM)
Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM)
Friday, November 10, 2023 - Veterans Day - City Hall Closed
Monday, November 13, 2023 - City Council Meeting (5:00 PM)
Monday, November 20, 2023 - Park Board Meeting (5:00 PM)
Thursday, November 23, 2023 - Thanksgiving Holiday - City Hall Closed
Friday, November 24, 2023 - Day After Thanksgiving Holiday - City Hall Closed
Monday, November 27, 2023 - City Council Meeting (5:00 PM)
Monday, December 11, 2023 - City Council Meeting (5:00 PM)
Wednesday, December 13, 2023 – Emergency Preparedness Meeting (4:00 PM)
Monday, December 25, 2023 - Christmas Day - City Hall Closed

CERTIFICATION OF POSTING AGENDA

The agenda for Monday, July 10, 2023 Regular Meeting of the Medina City Council was posted and available for review on Friday, July 7, 2023 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.