City Council Regular Meeting Monday, April 10, 2023 05:00 PM Hybrid - Virtual/In-Person

MAYOR | Jessica Rossman
DEPUTY MAYOR | Randy Reeves
COUNCIL MEMBERS | Cynthia F. Adkins, Jennifer Garone, Harini Gokul, Mac Johnston,
Bob Zook
CITY MANAGER | Stephen R. Burns
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman

Virtual Meeting Participation

The Medina City Council has moved to hybrid meetings, offering both in-person and online meeting participation. In accordance with the direction from Governor Inslee, masking and social distancing will be optional for those participating in person. Individuals who are participating online and wish to speak live must register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the April 10th Council meeting. Please reference Public Comments for April 10th  Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit. The city will also accept written comments. Any written comments must be submitted by 2 PM on the day of the April 10th  Council meeting to the City Clerk at akellerman@medina-wa.gov.

Join Zoom Meeting

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Passcode: 589036

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1.REGULAR MEETING - CALL TO ORDER / ROLL CALL

Council Members Adkins, Garone, Gokul, Johnston, Reeves, Rossman and Zook

2.APPROVAL OF MEETING AGENDA

3.PUBLIC COMMENT PERIOD

Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the April 10th  Council meeting. Please reference Public Comments for April 10th  Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.

4.PRESENTATIONS

1. 4.1Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council.
   
   Time Estimate: 10 minutes

5.CITY MANAGER'S REPORT

Time Estimate: 5 minutes

Police, Development Services, Finance, Central Services, Public Works, City Attorney

1. 5.1aCity Manager Monthly Report

• 5.1a CM Monthly Report - April.pdf (0.06 MB)

2. 5.1bPolice Monthly Report

• 5.1b Police Monthly Report - April.pdf (0.54 MB)

3. 5.1cDevelopment Services Monthly Report

• 5.1c DS Monthly Report - April.pdf (0.06 MB)
• March 2023 Permits Submitted Report.pdf (0.01 MB)
• March 2023 Permits Issued Report.pdf (0.02 MB)
• March 2023 Code Enforcement Report.pdf (0.07 MB)
• March Development Project Tree Report.pdf (2.43 MB)
• Non-Development Tree Permit Activity Report - March 2023.pdf (1.78 MB)

4. 5.1dFinance Monthly Report

• 5.1d Finance Monthly Report - April.pdf (0.27 MB)
• MAR 2023 REET.pdf (0.07 MB)

5. 5.1eCentral Services Monthly Report

• 5.1e CS Monthly Report.pdf (0.33 MB)

6. 5.1fPublic Works Monthly Report

• 5.1f No Report.pdf (0.01 MB)

6.CONSENT AGENDA

Time Estimate:  5 minutes

Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda.

1. 6.1March 2023 - Check Register
   Recommendation: Approve.
   Staff Contact: Ryan Wagner, Finance Director

• March 2023 Check Register.pdf (0.12 MB)

2. 6.2Park Board Meeting Minutes of January 23, 2023
   Recommendation: Receive and file.
   Staff Contact: Dawn Nations, Deputy City Clerk

• 01232023 PB Meeting Minutes.pdf (0.13 MB)

3. 6.3Planning Commission Meeting Minutes of February 28, 2023
   Recommendation: Receive and file. 
   Staff Contact: Stephanie Keyser, AICP, Planning Manager

• 02282023 PC Meeting Minutes.pdf (0.08 MB)

4. 6.4Draft Meeting Minutes of March 13, 2023
   Recommendation: Adopt minutes.
   Staff Contact: Aimee Kellerman, CMC, City Clerk

• 03132023 DRAFT CC Minutes.pdf (0.05 MB)

5. 6.5Proclamation in Recognition of Municipal Clerks Week April 30 to May 6, 2023
   Recommendation: Approve.
   Staff Contact: Aimee Kellerman, CMC, City Clerk

• 54th Annual Professional Municipal Clerks Week 2023.pdf (0.03 MB)

6. 6.62023 ARCH Work Program and Budget
   Recommendation: Approve.
   Staff Contact: Steven R. Burns, City Manager

• 6.6 AB ARCH 2023 Budget and Work Program.pdf (1.74 MB)

7. 6.7Contract Approval with BVC, Inc. for 2023 City-Wide Crack Seal Maintenance

   Staff Contact: Ryan Osada, Public Works Director

   Staff Recommendation: approve.

• 6.7a AB 2023 City-Wide Crack Seal Maintenance.pdf (0.04 MB)
• 6.7b 2023 City-Wide Crack Seal Maintenance - Specs.pdf (2.52 MB)
• 6.7c 2023 City-Wide Crack Seal Maintenance - Bid Results.pdf (0.08 MB)

7.LEGISLATIVE HEARING

None.

8.PUBLIC HEARING

None.

9.CITY BUSINESS

1. 9.1Comprehensive Plan Update

   Recommendation: Discussion item only; no action needed.

   Staff Contact: Stephanie Keyser, Planning Manager

   Time Estimate:  10 minutes

• 9.1a AB Comp Plan Schedule.pdf (0.04 MB)
• 9.1b Comp Plan Schedule Overview and Full Schedule.pdf (0.23 MB)

2. 9.2Housing Action Plan (HAP) - Draft

   Recommendation: N/A

   Staff Contact: Stephanie Keyser, Planning Manager

   Time Estimate:  20 minutes

• Housing Action Plan Draft AB.pdf (0.04 MB)
• HAP (Draft).pdf (1.29 MB)

3. 9.3Gas-Powered Leaf Blowers Education and Outreach Update
   Recommendation:  Discussion and direction.
   Staff Contact: Stephen R. Burns, City Manager
   
   Time Estimate: 15 minutes

• 9.3 No Attachments.pdf (0.01 MB)

4. 9.4Park Use Permit Pilot Program

   Recommendation: Approve Proposed Pilot Program

   Staff Contacts: Stephen R. Burns, City Manager and Aimee Kellerman, CMC, City Clerk

   Time Estimate:  15 minutes

• 9.4a AB Park Use Pilot Program.pdf (0.05 MB)
• 9.4b Park Use Pilot Program - Park Reservation Rules and Use Fees.pdf (0.03 MB)
• 9.4c Park Use Pilot Program - Medina Park and Beach Park Map.pdf (0.09 MB)
• 9.4d Park Use Pilot Program - Park Reservation Facilities Comps.pdf (0.02 MB)

10.REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE

11.PUBLIC COMMENT

Comment period is limited to 10 minutes. Speaker comments limited to one minute per person.

12.EXECUTIVE SESSION

ES-1: RCW 42.30.110 (1)(i)

To discuss with legal counsel representing the agency matters relating to agency enforcement actions, or to discuss with legal counsel representing the agency litigation or potential litigation to which the agency, the governing body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge regarding the discussion is likely to result in an adverse legal or financial consequence to the agency; and 

ES-2: RCW 42.30.110 (b)

To consider the minimum price at which real estate by lease or purchased when public knowledge regarding such consideration would cause a likelihood of increased price.

Council may take action following the Executive Session.

13.ADJOURNMENT

Next regular City Council Meeting: April 24, 2023 at 5 PM.

ADDITIONAL INFORMATION

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.

The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.

UPCOMING MEETINGS AND EVENTS

Monday, March 27, 2023 - Park Board Easter Egg Stuffing Event at City Hall (10:00 AM)
Saturday, April 1, 2023 - Annual Easter Egg Hunt – Medina Park (10:00 AM)
Wednesday, April 12, 2023 – Emergency Preparedness Meeting (4:00 PM)
Saturday, April 15, 2023 – Shredder Day – Medina Park (9:00 AM to 12:00 PM)
Thursday, April 20, 2023 – Housing Action Plan Open House (6:00 – 8:00 PM)
Monday, April 24, 2023 - Park Board Weeding Event (10:00 AM)
Monday, April 24, 2023 - City Council Meeting (5:00 PM)
Friday, April 28, 2023 - Arbor Day Event (10:00 AM)
Monday, May 8, 2023 - City Council Meeting (5:00 PM)
Monday, May 15, 2023 - Park Board Meeting (5:00 PM)
Tuesday, May 2, 2023 - Planning Commission Special Meeting (6:00 PM)
Monday, May 22, 2023 - City Council Meeting (5:00 PM)
Tuesday, May 23, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, May 29, 2023 - Memorial Day – City Hall Closed
Monday, June 12, 2023 - City Council Meeting (5:00 PM)
Monday, June 26, 2023 - City Council Meeting (5:00 PM)
Tuesday, June 27, 2023 - Planning Commission Regular Meeting (6:00 PM)
Tuesday, July 4, 2023 -  Independence Day - City Hall Closed
Monday, July 10, 2023 - City Council Meeting (5:00 PM)
Monday, July 17, 2023 - Park Board Meeting (5:00 PM)
Monday, July 24, 2023 - City Council Meeting (5:00 PM)
Tuesday, July 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Wednesday, August 9, 2023 – Emergency Preparedness Meeting (4:00 PM)
Monday, August 14, 2023 - City Council Meeting - Dark No Meeting
Monday, August 28, 2023 - City Council Meeting - Dark No Meeting
Monday, September 4, 2023 -  Labor Day - City Hall Closed
Monday, September 11, 2023 - City Council Meeting (5:00 PM)
Monday, September 18, 2023 - Park Board Meeting (5:00 PM)
Monday, September 25, 2023 - City Council Meeting (5:00 PM)
Tuesday, September 26, 2023 - Planning Commission Regular Meeting (6:00 PM)
Monday, October 9, 2023 - City Council Meeting (5:00 PM)
Monday, October 23, 2023 - City Council Meeting (5:00 PM)
Tuesday, October 24, 2023 - Planning Commission Regular Meeting (6:00 PM)
Friday, November 10, 2023 - Veterans Day - City Hall Closed

CERTIFICATION OF POSTING AGENDA

The agenda for Monday, April 10, 2023 Regular Meeting of the Medina City Council was posted and available for review on Friday, April 7, 2023 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.