City Council Meeting Monday, December 13, 2021 04:00 PM Virtual/Online

MAYOR | Jessica Rossman
DEPUTY MAYOR | Cynthia F. Adkins
COUNCIL MEMBERS | Roger Frey, Jennifer Garone, Harini Gokul, Alex Morcos, Bob Zook
CITY MANAGER | Michael Sauerwein
CITY ATTORNEY | Scott Missall
CITY CLERK | Aimee Kellerman

Virtual Meeting Participation

With the passage of the City’s Proclamation of Local Emergency, City Hall is closed to the public. Council participation in this meeting will be by teleconference/online only. Members of the public may also participate by phone/online. Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the December 13 Council meeting. Please reference Public Comments for December 13 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.

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1.REGULAR MEETING - CALL TO ORDER / ROLL CALL

Council Members Adkins, Frey, Garone, Gokul, Morcos, Rossman and Zook

2.APPROVAL OF MEETING AGENDA

3.PUBLIC COMMENT PERIOD

Individuals wishing to speak live during the Virtual City Council meeting will need to register their request with the City Clerk at 425.233.6411 or email akellerman@medina-wa.gov and leave a message before 2PM on the day of the December 13 Council meeting. Please reference Public Comments for December 13 Council Meeting on your correspondence. The City Clerk will call on you by name or telephone number when it is your turn to speak. You will be allotted 3 minutes for your comment and will be asked to stop when you reach the 3 minute limit.

4.PRESENTATIONS

  1. 4.1Swearing In of New Council Members.

    Time Estimate: 10 minutes

  2. 4.2Reports and announcements from Park Board, Planning Commission, Emergency Preparedness, and City Council.

    Time Estimate: 10 minutes

5.CONSENT AGENDA

Time Estimate:  5 minutes

Consent agenda items are considered to be routine and will be considered for adoption by one motion. There will be no separate discussion of these items unless a Councilmember or City staff requests the Council to remove an item from the consent agenda.

  1. 5.1Check Register, November 2021
    Recommendation: Approve.
    Staff Contact: Julie Ketter, Finance Director

  2. 5.2Approved October 18, 2021 Park Board Meeting Minutes
    Recommendation: Receive and file.
    Staff Contact: Dawn Nations, Deputy City Clerk

  3. 5.3Approved October 19, 2021 Planning Commission Meeting Minutes
    Recommendation: Receive and file.
    Staff Contact: Stephanie Keyser, AICP, Planning Manager

  4. 5.4DRAFT Meeting Minutes of October 11, 2021 
    Recommendation: Adopt Minutes.
    Staff Contact: Aimee Kellerman, CMC, City Clerk

  5. 5.5Resolution Authorizing the City Manager to Enter into a Contract Second Amendment with PC Specialist, Inc. dba Technology Integration Group
    Recommendation: Adopt Resolution No. 422.
    Staff Contacts: Emily Miner, Assistant City Attorney and Aimee Kellerman, CMC, City Clerk 

  6. 5.6Ordinance Amending 2021 Budget
    Recommendation:  Adopt Ordinance No. 1004.
    Staff Contacts: Julie Ketter, Finance & HR Director; Michael Sauerwein, City Manager

  7. 5.7Ordinance Approving New MMC Chapter 12.26 Addressing Exclusion and Trespass on City Property
    Recommendation: Adopt Ordinance No. 1006.
    Staff Contact: Steve Burns, Police Chief

  8. 5.8Ordinance Approving Upland Road Street Vacation Adjacent to Liang property
    Recommendation: Adopt Ordinance No. 1007.
    Staff Contact: Scott Missall, City Attorney and Stephanie Keysers, Planning Manager

  9. 5.9City of Medina Personnel Guidelines Amendment
    Recommendation: Approve.
    Staff Contact: Julie Ketter, Finance/HR Director, Michael Sauerwein, City Manager

  10. 5.10Sound Cities Association (SCA) Board Elections - North Caucus
    Recommendation: Approve.
    Staff Contacts:  Michael Sauerwein, City Manager and Jessica Rossman, Mayor

6.LEGISLATIVE HEARING

None.

7.PUBLIC HEARING

  1. 7.1Tree Code Update

    Recommendation: Cancel public hearing and re-notice it for a future date.

    Staff Contact: Stephanie Keyser, Planning Manager

    Time Estimate:  5 minutes

8.CITY BUSINESS 

  1. 8.1Approve 2021 City Manager Review
    Recommendation: Approve.
    Staff Contact: Julie Ketter, Finance and HR Director

    Time Estimate: 5 minutes

  2. 8.2Management Transition Plan (MTP)
    Recommendation: Discussion, direction and Executive Session.
    Staff Contact: Scott Missall, City Attorney

    Time Estimate: 1 hour

9.EXECUTIVE SESSION

City Council may take action.

RCW 42.30.110(1) (g)

To evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140(4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public.

10.CITY MANAGER'S REPORT

Time Estimate: 5 minutes

No presentations will be given on written reports from departments; time for questions will be allotted.

Police, Development Services, Finance, Central Services, Public Works, City Attorney

  1. 10.1aCM Monthly Report

  2. 10.1bPolice Monthly Report

  3. 10.1cDS Monthly Report

  4. 10.1dFinance Monthly Report

  5. 10.1eCS Monthly Report

  6. 10.1fPW Monthly Report

11.REQUESTS FOR FUTURE AGENDA ITEMS AND COUNCIL ROUND TABLE

12.PUBLIC COMMENT

Comment period is limited to 10 minutes. Speaker comments limited to one minute per person.

13.ADJOURNMENT

Next regular City Council Meeting: January 10, 2022 at 4 PM.


ADDITIONAL INFORMATION

Public documents related to items on the open session portion of this agenda, which are distributed to the City Council less than 72 hours prior to the meeting, shall be available for public inspection at the time the documents are distributed to the Council. Documents are available for inspection at the City Clerk's office located in Medina City Hall.

The agenda items are accessible on the City’s website at www.medina-wa.gov on Thursdays or Fridays prior to the Regular City Council Meeting.

In compliance with the Americans with Disabilities Act, if you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s Office at (425) 233-6410 at least 48 hours prior to the meeting.

UPCOMING MEETINGS

Monday, December 27, 2021  -  City Council Meeting (Canceled)
Monday, January 10, 2022 - City Council Meeting (4:00 PM)

CERTIFICATION OF POSTING AGENDA

The agenda for Monday, December 13, 2021 Regular Meeting of the Medina City Council was posted and available for review on Friday, December 10, 2021 at City Hall of the City of Medina, 501 Evergreen Point Road, Medina, WA 98039. The agenda is also available on the city website at www.medina-wa.gov.