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Civil Service Commission Meeting Wednesday, October 11, 2023 03:30 PM Commission Chambers - 300 Municipal Drive, Madeira Beach, FL 33708

1.CALL TO ORDER

2.ROLL CALL

3.PUBLIC COMMENT

Public participation is encouraged. If you are addressing the Civil Service Commission, step to the podium and state your name and address for the record. Please limit your comments to three (3) minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up.

4.APPROVAL OF MINUTES

  1. A.2023-09-13, Civil Service Commission Meeting Minutes

5.OLD BUSINESS

  1. A."Draft" Personnel Policy Manual

6.NEW BUSINESS

  1. A.HR Report

7.ITEMS TO BE SCHEDULED FOR FUTURE MEETINGS

  1. A.Ordinance 2023-06, Amendment to Civil Service Commission Rules

  2. B.RFP – Classification and Compensation Plan Study – To include an analysis of the current staff positions and their responsibilities; increased efficiency and cross training of personnel to develop teamwork within the departments and within the organization as a whole; a new classification and compensation plan with updated positions descriptions, policies and procedures for future classification action and related management/supervisory training

  3. C.Classification of all Classified City Positions, based upon the Duties, Authority, and responsibility of each position, with adequate provisions for classification of any position whenever warranted by circumstances (City Charter, Sec. 5.7, C, 1) 

  4. D.Pay Plan for all Classified City Positions (City Charter, Section 5.7, C, 2) 

  5. E.Methods for determining Merits and Fitness of Candidates for Appointment or Promotions (City Charter, Section 5.7, C, 3)

  6. F.Grievance procedures, including procedures for hearing of grievances by Civil Service Commission, which may render advisory opinions based on its findings to the City Manager with a copy to the aggrieved employee. In this respect the Civil Service Commission shall have the power to issue subpoenas to compel attendance by witnesses and to administer oaths (City Charter, Section 5.7, C, 6)

  7. G.Implementation Process for making sure that all Rules, Regulations and Procedures of the Employee Personnel Policy are working and is followed by everyone (City Charter, 5.7, C, 8) 

  8. H.Chair and Vice Chair Appointments in November 2023

  9. I.Meeting Schedule for Regular Meetings

  10. J.Ex Officio Board Member – Robert’s Rules of Order

  11. K.Employee Satisfaction Surveys

  12. L.Employee Termination Surveys

  13. M.Exit Interview Survey

  14. N.Department Specific Rules

  15. O.HR Director Position

  16. P.PowerPoint History Presentation- Civil Service Commission beginning when it was first created by the City of Madeira Beach Voters

8.NEXT MEETING

A Joint BOC Meeting with the Civil Service Commission is scheduled for Wednesday, October 25, 2023,  at 3:30 p.m.

9.ADJOURNMENT

One or more Elected or Appointed Officials may be in attendance.

Any person who decides to appeal any decision of the Civil Service Commission with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the minutes to be transcribed verbatim; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation to participate in this meeting should call Clara VanBlargan, City Clerk, at 727-391-9951, ext. 231 or 232. or, email at cvanblargan@madeirabeachfl.gov