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Board of Commissioners Regular Meeting (date change) Wednesday, October 01, 2025 06:00 PM Commission Chambers, 300 Municipal Drive, Madeira Beach, FL 33708

1.CALL TO ORDER

2.INVOCATION AND PLEDGE OF ALLEGIANCE - City Attorney Thomas Trask

3.ROLL CALL

4.APPROVAL OF THE AGENDA

5.PROCLAMATIONS - Mayor

  1. A.Florida City Government Week; October 20-26, 2025

6.PRESENTATIONS (limited to 10 minutes each)

  1. A.Check Presentation: Florida Representative Linda Chaney

7.PUBLIC COMMENT

Public participation is encouraged. If you are addressing the Commission, step to the podium and state your name and address for the record, and the organization or group you represent. Please limit your comments to five (5) minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up.

If you would like someone at the City to follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the City Manager. Comment cards are available at the back table in the Commission Chambers. Completing a comment card is not mandatory.

For any quasi-judicial public hearings that might be on the agenda, an affected person may become a party to a quasi-judicial proceeding and can be entitled to present evidence at the hearing, including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a notice of intent to be a party with the Community Development Director not less than five days prior to the hearing.

8.APPROVAL OF THE MINUTES

  1. A.09-10-2025, BOC Special Meeting Minutes

  2. B.09-10-2025, BOC Regular Meeting Minutes

  3. C.09-24-2025, BOC Special Meeting Minutes

9.CONSENT AGENDA

Any member of the Board of Commissioners can ask to pull a consent item for separate discussion and vote.

  1. A.Amendments to Aclarian Consultant & Software Agreements

  2. B.Mowing and Lawn Maintenance Services - Contract Renewal

  3. C.S. Renee Narloch Recruitment Proposal -  Advertising City Manager Position Vacancy & other Senior Position Vacancies

10.PUBLIC HEARINGS

  1. A.Ordinance 2025-17, Amendment to Chapter 14 - Florida Building Code References - 2nd Reading & Public Hearing

11.UNFINISHED BUSINESS

  1. A.RFP for Auditing Services – Selection Committee Scoring Results

12.CONTRACTS/AGREEMENTS

  1. A.Property Purchase - Approval of Contract

  2. B.Gulf Beaches Public Library Agreement 

13.NEW BUSINESS

  1. A.Final FEMA Payout for Administrative Work (CAT Z) Approval

  2. B.Resolution 2025-10, Madeira Beach Authorized Signers on Bank Account

  3. C.Acting City Manager Pay

  4. D.Civil Service Commission Appointment

14.AGENDA SETTING (October 22, 2025, BOC Regular Workshop; 6:00 PM)

  1. A.Amendment to Purchasing Policy

  2. B.Grantworks, Inc. Presentation

  3. C.Recommendation for Amendment to Swim Zone Ordinance

  4. D.HR Director Position

  5. E.City Clerk Performance Evaluation Procedure

15.REPORTS/CORRESPONDENCE

  1. A.Board of Commissioners - 2025 Meeting Schedule (Oct - Dec)

  2. B.Board of Commissioners - 2026 Meeting Schedule (Jan - Dec)

  3. C.Board of Commissioners - 2025 Meetings Report (Jan - Sept) - Informational

  4. D.Board of Commissioners - Reports/Correspondence

  5. E.City Attorney

  6. F.City Clerk's Report (Oct 2025)

  7. G.City Manager (Acting)

16.RESPOND TO PUBLIC COMMENTS/QUESTIONS

17.ADJOURNMENT

One or more Elected or Appointed Officials may be in attendance.

Any person who decides to appeal any decision of the Board of Commissioners with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the minutes to be transcribed verbatim; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation to participate in this meeting should call the City Clerk at 727-391-9951, ext. 231 or 232 or email a written request to cvanblargan@madeirabeachfl.gov.