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Board of Commissioners Regular Meeting Wednesday, November 12, 2025 06:00 PM Commission Chambers, 300 Municipal Drive, Madeira Beach, FL 33708

1.CALL TO ORDER

2.INVOCATION AND PLEDGE OF ALLEGIANCE - City Attorney Thomas Trask

3.ROLL CALL

4.APPROVAL OF THE AGENDA

5.PROCLAMATIONS - Mayor

6.PRESENTATIONS (limited to 10 minutes each)

  1. A.Recognitions: Water Rescue Incident 

7.PUBLIC COMMENT

Public participation is encouraged. If you are addressing the Commission, step to the podium and state your name and address for the record, and the organization or group you represent. Please limit your comments to five (5) minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up.

If you would like someone at the City to follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the City Manager. Comment cards are available at the back table in the Commission Chambers. Completing a comment card is not mandatory.

For any quasi-judicial public hearings that might be on the agenda, an affected person may become a party to a quasi-judicial proceeding and can be entitled to present evidence at the hearing, including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a notice of intent to be a party with the Community Development Director not less than five days prior to the hearing.

8.APPROVAL OF THE MINUTES

  1. A.09-24-2025, BOC Regular Workshop Meeting Minutes

  2. B.10-01-2025, BOC Regular Meeting Minutes

  3. C.10-22-2025, BOC Regular Workshop Meeting Minutes

9.CONSENT AGENDA

Any member of the Board of Commissioners can ask to pull a consent item for separate discussion and vote.

  1. A.2025 Emergency Medical Services ALS First Responder Agreement Amendment 1

  2. B.Recreation Management Software Agreement - Rec Technologies

  3. C.Amendment to the Interlocal Agreement with Pinellas County for Water Quality Monitoring

  4. D.FY26 Park Street Lease Approval

  5. E.Kimley-Horn Letter of Agreement Impact Fee Ordinance 

10.PUBLIC HEARINGS

  1. A.Ordinance 2025-18, Amendment to Fees and Collection Procedures Manual - 2nd Reading & Public Hearing

  2. B.Ordinance 2025-19, C-3 Zoning District Setbacks - 1st Reading and Public Hearing

  3. C.ABP 2025-05 Beach Bar LLC - Special Food Service Establishment (4COP) Alcoholic Beverage License with stated intent to sell beer, wine, and liquor for consumption on the relocated premises of the Saltwater Hippie Beach Bar 15045 Madeira Way, Madeira Beach, Florida, 33708

11.UNFINISHED BUSINESS

  1. A.ITB #25-13 Archibald Snack Shack

  2. B.Resolution 2025-09, Adopting an Updated Madeira Beach Master Plan

  3. C.Board of Commissioners Regular Workshop Meeting Start Time Approval if Changing the Time

  4. D.Human Resources Director Position

  5. E.Communications Manager Position

12.CONTRACTS/AGREEMENTS

  1. A.Approval of a Strategic Planning Proposal

  2. B.Approval of Agreement with a Lobbyist Firm

13.NEW BUSINESS

  1. A.Res2025-11 - FY 2025 Budget Amendment #2

  2. B.Res2025-12 - Reimbursement of Capital Expenditures

  3. C.Res2025-13 - Emergency Bridge Loan

14.AGENDA SETTING (December 10, 2025, BOC Regular Workshop; 4:00 PM)

  1. A.Intent Concerning Nonconforming Structures

15.REPORTS/CORRESPONDENCE

  1. A.Board of Commissioners - Reports/Correspondence

  2. B.Board of Commissioners - 2025 BOC Meeting Schedule (Nov - Dec)

  3. C.Board of Commissioners - 2026 BOC Meetings Schedule (Jan - Dec)

  4. D.Board of Commissioners - 2025 BOC Meetings Report (Jan - Oct) - Informational

  5. E.City Clerk Report

  6. F.City Attorney

  7. G.City Manager

16.RESPOND TO PUBLIC COMMENTS/QUESTIONS

17.ADJOURNMENT

One or more Elected or Appointed Officials may be in attendance.

Any person who decides to appeal any decision of the Board of Commissioners with respect to any matter considered at this meeting will need a record of the proceedings and for such purposes may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The law does not require the minutes to be transcribed verbatim; therefore, the applicant must make the necessary arrangements with a private reporter or private reporting firm and bear the resulting expense. In accordance with the Americans with Disability Act and F.S. 286.26; any person with a disability requiring reasonable accommodation to participate in this meeting should call the City Clerk at 727-391-9951, ext. 231 or 232 or email a written request to cvanblargan@madeirabeachfl.gov.