City Council Meeting 12/12/2023 05:30 PM

OPENING ITEMS

APPROVAL OF AGENDA

APPROVAL OF MINUTES

• 1.Consider Approval of the Minutes from the Regular Meeting and Work Session on November 28th and the TNT Meeting from December 5th

• Agenda Memo--Consider approval of Minutes.pdf (0.05 MB)
• 11.28 Work Session.pdf (0.02 MB)
• 11.28 Regular Meeting.pdf (0.03 MB)
• 12.05 TNT Meeting.pdf (0.02 MB)

CONSENT AGENDA

• 2.Consider Approval of the Red Baron Arena & Expo and Bremer Bank Sponsorship Agreement

• Agenda Memo - Sponsors.pdf (0.05 MB)
• Bremer Bank Arena Sponsorship Agreement.pdf (0.76 MB)

• 3.Consider Approval for the Renewal of an On-Sale Liquor License for The Gym and a 3.2% Off-Sale License for Kwik Trip

• Agenda Memo - General.pdf (0.05 MB)
• Kwik Trip & The Gym 24028 24029.pdf (0.83 MB)

• 4.Consider Approval of a Tobacco License for Kwik Trip

• Agenda Memo - Tobacco.pdf (0.05 MB)
• Kwik Trip 24011.pdf (0.82 MB)

• 5.Consider Approval of Taxicab License Renewal

• Agenda Memo.pdf (0.05 MB)
• Marshall Taxi 2024.pdf (0.82 MB)

• 6.Consider Resolution for Signage – 1) ADA Parking-Post Office;  2) ADA Parking-Holy Redeemer;  3) No Parking-W Saratoga Street (near S 6^th Street)

• ADA Parking Post Office & Holy Redeemer - No Parking W Saratoga (12-12-2023 CC).pdf (0.05 MB)
• ADA Parking-Lyon-3rd Parking Stalls.pdf (1.82 MB)
• ADA Parking-HOLY REDEEMER.pdf (0.46 MB)
• No Parking W Saratoga.pdf (0.42 MB)

• 7.Consider Approval of the 2024 Wage Schedule for Temporary and Seasonal Employees

• 2023-12-12 Consider approval of the 2024 Wage Schedule for Temporary and Seasonal Employees.pdf (0.05 MB)
• 2024 Draft Schedule and bkgd memos.pdf (2.14 MB)

• 8.Consider Approval of an Amendment to the Employee Recognition Policy and Service Award Schedule

• 2023-12-05 Employee Recognition Policy (CC).pdf (0.05 MB)
• 2023-12-05 Proposed Service Award Schedule.pdf (0.03 MB)

• 9.Consider Approval of an Amendment to the Holiday Policy

• 2023-12-12 Consider approval of an amendment to the Holiday Policy (CC).pdf (0.05 MB)

• 10.Consider Approval of a Resolution Declaring the Official Intent Regarding the Reimbursement of Expenditures with the Proceeds of Tax-Exempt Bonds or Other Obligations to be Issued for the Aquatic Center

• reimbursement resolution - tax-exempt bonds - Agenda Item - 12-12-23.pdf (0.05 MB)
• DOCSOPEN- 918796-v1-Marshall Reimbursement Resolution (Aquatic Center) ($18_370_000).pdf (0.19 MB)

• 11.Consider Lease Agreement between Vishay Hirel Systems LLC and the City of Marshall

• lease agreement with Vishay Hirel Systems - Agenda Item - 12-12-23.pdf (0.05 MB)
• 2024 Proposed Lease Agreement - Vishay.pdf (0.09 MB)

• 12.Consider Resolution Authorizing Transfer of Funds from Fund 609 to Funds 101 and 481

• transfer of funds resolution - 609 to 101 and 481 - Agenda Item - 12-12-23.pdf (0.05 MB)
• Transfer of Funds Resolution - 12-2023.pdf (0.14 MB)

• 13.Consider Resolution Approving the Changes for the 2024 Fee Schedule

• Fee Schedule memo.pdf (0.05 MB)
• 2024 Fee Schedule_red lined.pdf (0.85 MB)
• Fee Schedule Resolution.pdf (0.02 MB)

• 14.Consider Approval of an Agreement to Contract with Hearing Officers for the Administrative Citation Process

• Agenda Memo - General.pdf (0.05 MB)
• City_of_Marshall_Hearing_Officer_Agreement clean.pdf (0.03 MB)
• Admin Brochure.pdf (0.55 MB)

• 15.Acceptance of Donations Made to the Adult Community Center for FY 2023

• Donation Agenda Memo.pdf (0.05 MB)
• 2023 ACC Donation Resolution.pdf (0.02 MB)

• 16.Acceptance of Donations Made to the Marshall Fire Department for FY 2023

• Donation Agenda Memo.pdf (0.05 MB)
• Fire Department Donation Resolution - 2023.pdf (0.02 MB)

• 17.Acceptance of Donations Made to the Administration Department for FY 2023

• Donation Agenda Memo.pdf (0.05 MB)
• Sounds of Summer Donation Resolution.pdf (0.02 MB)

• 18.Consider Approval of Employee Retirement Resolutions

• 2023-12-12 Consider approval of employee retirement resolutions.pdf (0.05 MB)
• 2023 Retirement Resolution--Carolyn Runholt.pdf (0.02 MB)
• 2023 Retirement Resolution--Greg Haugen.pdf (0.02 MB)

• 19.Consider Approval of the Bills/Project Payments

• Bills & Project Payments.pdf (0.05 MB)
• Council Check Report.pdf (0.13 MB)
• Project Summary for Council.pdf (0.08 MB)

APPROVAL OF ITEMS PULLED FROM CONSENT

NEW BUSINESS

• 20.Jump In, Make A Splash Committee

• ITEM-Staff-Jump In, Make a Splash Committee.pdf (0.05 MB)

• 21.Annual Convention and Visitor Bureau Update and Contract Renewal

• Agenda Memo.pdf (0.05 MB)
• CVB_Red_Baron_Contract__lease_final.pdf (0.05 MB)

• 22.Project ST-015 / SP 4204-40): 2025 MnDOT College Drive Improvement Project - Consider Resolution for Municipal Consent and Layout Approval

• Municipal Consent (CC 2023-12-12).pdf (0.05 MB)
• Municipal consent packet-West Flap.pdf (1.89 MB)

• 23.Consider Approval of Amendments to the Personnel Policy Manual Relating to Sick Leave Policies

• 2023-12-12 City Council Memo--Personnel Policy Amendment--Sick Leave (CC).pdf (0.05 MB)
• 2023-12-04 Personnel Policies--Sick Leave--ESST Policies (final draft w legal review).pdf (0.46 MB)
• ESST Fact Sheet (DOLI).pdf (0.31 MB)

• 24.Public Use of Cannabinoid Products and Prohibition on Smoking of Cannabinoid and Tobacco Products in City Parks and City Recreational Facilities -Introduction of Ordinance

• Agenda Memo - General.pdf (0.05 MB)
• Ord_23-029.pdf (0.03 MB)
• Ord_23-030.pdf (0.04 MB)
• Ord_23-031.pdf (0.03 MB)

• 25.SP 5105-30 TH 59 Detour Agreement – Consider Resolution Authorizing Execution of MnDOT Agreement No. 1055122

• Saratoga Detour Agreement 1055122 (CC 12-12-2023).pdf (0.08 MB)
• 5105-30 Marshall Detour Agreement Transmittal Memo to local-2291480-v1.pdf (0.23 MB)
• Saratoga Detour Agreement 1055122.pdf (0.20 MB)
• d510530_TC100.pdf (0.11 MB)

• 26.Project AP-003:  Airport Snow Removal Equipment (SRE) Building - Project Update and Authorization to Advertise for Bids

• Authorize Advertise readvertise (CC 2023-12-12).pdf (0.05 MB)
• Timeline.pdf (0.04 MB)
• 2023.12.05-MML_SRE_Update.pdf (4.61 MB)

• 27.Consider Approval of the 5 Year Capital Improvement Plan (CIP)

• approval of the 5 year CIP - Agenda Item - 12-12-23.pdf (0.05 MB)
• Binder - CIP - 12-2023.pdf (0.85 MB)

• 28.Resolution Adopting 2024 Budget

• resolution adopting 2024 budget - Agenda Item - 12-12-23.pdf (0.05 MB)
• Binder - final budget - 12-2023.pdf (0.39 MB)
• Resolution Final Budget - 12-12-2023.pdf (0.15 MB)

• 29.Consider Resolution Adopting Tax Levy for 2024

• adopt 2024 tax levy - Agenda Item - 12-12-23.pdf (0.05 MB)
• tax levy comparison - final - 12-2023.pdf (0.15 MB)
• Final Tax Levy Resolution - 12-12-2023.pdf (0.18 MB)

• 30.Consider Approval of 2024 Workers Compensation Insurance and Volunteer-Accident Plan

• Workers Compensation Insurance.pdf (0.05 MB)
• 2024 Premium Summary.pdf (0.10 MB)

• 31.Consider Appointment to Boards, Commission, Bureaus, and Authorities

• Agenda Memo - Board Appointments.pdf (0.05 MB)
• List of Openings and Vacancies.pdf (0.01 MB)

COUNCIL REPORTS

• 32.Commission/Board Liaison Reports

• Agenda Memo--Council Reports.pdf (0.05 MB)

• 33.Councilmember Individual Items

STAFF REPORTS

• 34.City Administrator

• 35.Director of Public Works/City Engineer

• 36.City Attorney

ADMINISTRATIVE REPORTS

• 37.Administrative Brief

• Copy of November monthly report.pdf (0.11 MB)
• Admin Brief 12-12.pdf (0.24 MB)

INFORMATION ONLY

• 38.Project MMU‑001:  T.H. 23 Watermain Crossing Project – Project Closeout

• Project Closeout Informational (CC 12-12-2023).pdf (0.05 MB)
• MMU-001 - Final Payment #4.pdf (0.12 MB)

• 39.Building Permits

• Permit List.pdf (0.64 MB)

MEETINGS

• 40.Upcoming Meetings

• 2023 Regular Council Meeting Dates, Times and Location.pdf (0.02 MB)
• Upcoming Meetings.pdf (0.04 MB)
• 2024 Regular Council Meeting Dates, Times and Location.pdf (0.02 MB)

ADJOURN