City Commission Meeting 06/07/2022 06:00 PM City Administration Building at 130 N Oklahoma Ave.

The Commission of the City of Mangum will meet in regular session on June 7, 2022, at 6:00 PM, in the City Administration Building at 130 N. Oklahoma Ave, Mangum, OK for such business as shall come before said Commission. 

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

• 1.Approve 5-3-22 minutes.

• 5-3-22 City Commission Meeting Minutes.pdf (0.05 MB)

• 2.Approve 6-2-22 Special Meeting / Public Hearing Minutes.

• 6-2-22 Special City Meetting and Public Hearing on ARPA Funds Received Minutes.pdf (0.05 MB)

• 3.Approve May 2022 claims.

• May 2022 Claims.pdf (0.32 MB)

• 4.Approve April 2022 financials for all departments.

• Financials April 2022 part 2.pdf (0.80 MB)
• Financials April 2022 part 1.pdf (1.42 MB)

• 5.Approve June 2022 estimated payroll.

• June 2022 PAYROLL ESTIMATE.pdf (0.01 MB)

• 6.Approve the Engagement Letter with Jana A Walker, CPA, PLLC for the FY 2022 Audit. No changes from previous year.

• Jana Walker FY 2022 Audit Engagement Letter.pdf (0.26 MB)

• 7.Approve the Jail Contract with Greer County. No changes from previous year.

• Jail Contract with Greer County.pdf (0.06 MB)

• 8.Approve service agreement renewal with ProDent, Inc. to provide Network Administration and Information Technology Services to the City of Mangum.  No changes from previous year

• Prodent Contract FY23.pdf (0.02 MB)

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda.

REPORTS

• 9.City Managers Financial Report for April 2022.

• Jun_2022.pdf (0.08 MB)
• June 2022 presentation.pdf (0.07 MB)

ORDINANCES & RESOLUTIONS

• 10.Discussion and possible action to approve Resolution No. 2022-____, a Resolution of the City of Mangum, Oklahoma, Adopting the annual budget for the City of Mangum, Oklahoma, for the Fiscal Year 2023.

• FY2023 Budget Approval Document.pdf (0.32 MB)
• Resolution 2022-____ Adopting the FY 23 Annual budget.pdf (0.02 MB)

• 11.Discussion and possible action to approve Resolution No. 2022-_____ , A Resolution of the City of Mangum, Oklahoma amending the Fiscal Year 2022 Annual Budget for monies received from Compsource Mutual for favorable claims history during the most recent policy term for Workers Comp in the amount of $8,766.55.

• Resolution 2022-____ FY22 Budget Amendment Compsource Mutual Insurance Dividend.pdf (0.02 MB)
• CompSource Mutual Dividend.pdf (0.06 MB)

• 12.Discussion and possible action to approve Resolution No. 2022-___, a Resolution of the City of Mangum, Oklahoma amending the Fiscal Year 2022 Annual Budget for the Municipal Pool Fund. Allocating additional funds for Operations and Maintenance of the Municipal Pool.

• Resolution 2022-___ FY22 Budget Amendment Pool O&M Allocation.pdf (0.02 MB)

• 13.Discussion and Possible action to approve Resolution No. 2022-_____ a Resolution of the City of Mangum, Oklahoma amending the Fiscal Year 2022 Annual Budget for the MUA Capital Improvement Fund for monies received from FEMA from Winter Storm DR 4587 PW 96 and 97 in the amount of $71,115.68. 

• Notice of Deposit from FEMA.pdf (0.05 MB)
• Resolution 2022-____ FY22 Budget Amendment FEMA Money Received DR4587.pdf (0.02 MB)

• 14.Discussion and possible action to approve Resolution No. 2022-___, A Resolution of the City of Mangum, Oklahoma vacating a utility easement across property located within the RANCHERIA ESTATES FIRST ADDITION, City of Mangum, Greer County, State of Oklahoma.

• Resolution 2022-__ Easements Vacating Rancheria Estates East Section.pdf (0.02 MB)

• 15.Discussion and possible action to approve Resolution No. 2022-____, A Resolution of the City of Mangum, Oklahoma accepting a permanent utility easement across property located within the RANCHERIA ESTATES FIRST ADDITION, City of Mangum, Greer County, State of Oklahoma.

• Resolution 2022-__ Easements Micheal and Georganna Lively.pdf (0.02 MB)
• Easements Micheal Lively.pdf (0.10 MB)

• 16.Discussion and possible action to approve Resolution No. 2022-____, A Resolution of the City of Mangum, Oklahoma accepting a permanent utility easement across property located within the RANCHERIA ESTATES FIRST ADDITION, City of Mangum, Greer County, State of Oklahoma.

• Resolution 2022-__ Easements Dustin C. Lively and Elizabeth A. Lively.pdf (0.02 MB)
• Easements Dustin Lively.pdf (0.10 MB)

• 17.Discussion and possible action to approve Resolution No. 2022-____, A Resolution of the City of Mangum, Oklahoma accepting a permanent utility easement across property located within the RANCHERIA ESTATES FIRST ADDITION, City of Mangum, Greer County, State of Oklahoma.

• Resolution 2022-__ Easements Brian Lively and Cheryl Lively.pdf (0.02 MB)
• Easements Cheryl Lively.pdf (0.09 MB)

OTHER ITEMS

• 18.Make and/or accept nominations, and take action to accept the nominations for a board member to fill the vacancy on the Mangum City Hospital Authority Board. Nominees must be residents of the City of Mangum.  

  1) _____________________

• 19.Discussion and possible action to reappoint the following members to the Airport Advisory Board.

  1) Dustin Lively; term expires 06/2023

  2) Donnie Smith; term expires 06/2023

  3) Bob Travis; term expires 06/2024

  4) Terry Conway; term expires 06/2024

  5) Margaret Schwabe; term expires 06/2024

• 20.Discussion and possible action to re-establish the Charter Review Board, consisting of the following:  The City Manager, City Attorney (Advisory Role), two Commissioners, and two members of the Public at Large (must be voting residents of the City of Mangum), and setting a deadline of the 1st of October, 2022 to report back to the Board of Commissioners on recommended changes. Once established, the Charter Review Board will elect a chairman, a vice chairman, and a recorder. The Charter Review Board will only be active until all recommendations are made to the Board of Commissioners, at which time, the Charter Review Board shall be considered disbanded.  

• 21.Make and/or accept nominations, and take action to accept the nominations for four (4) members to the Charter Review Board; two (2) members from the Board of Commissioners and two (2) members from the public at large (must be voting residents of the City of Mangum). 

  Board of Commissioner Nominations:

  1)____________________________

  2)____________________________

  Public at Large Nominations:

  1)____________________________

  2)____________________________

• 22.Discussion and possible action to authorize the City Manager to perform a one-time sale of cemetery lots at Riverside Cemetery.  Specifically, the sale of two spaces to Mr. Charles Callins.  Both spaces having been heavily researched by the city staff, known to be empty, and located within the family area. Legal description: NW Section #2, Block 16, SE Qtr, 2 Spaces  

• 23.Discussion and possible action to approve the lease agreement between the City of Mangum and the Mangum City Hospital Authority for the David L. Caley Memorial Medical Annex building located at 2 Wickersham Dr, in Mangum, OK.  

• 06.02.22_Lease_Agreement_between_City_and_MCHA_CK_Edit.pdf (0.03 MB)

EXECUTIVE SESSION

• 24.Discussion and possible action to enter into executive session to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, specifically the City Manager.   In accordance with 25 O.S. 307.1(B)(1).

• Resignation Letter 3 June 2022.pdf (0.17 MB)

OPEN SESSION

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

ADJOURN
Motion to Adjourn

Duly filed and posted at 4:00 PM on June 02, 2022 by the City Clerk.