City Commission Meeting 09/07/2021 06:00 PM City Administration Building at 130 N Oklahoma Ave.

In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or participate in this meeting should contact City Hall at 580-782-2250 no less than 48 hours prior to the meeting in order to request such assistance.
Agenda

The Commission of the City of Mangum will meet in regular session on September 7, 2021, at 6:00 PM, in the City Administration Building at 130 N. Oklahoma Ave, Mangum, OK for such business as shall come before said Commission. 

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda.

REPORTS

ORDINANCES & RESOLUTIONS

  • 6.Discussion and possible action to approve Resolution no. 22-01 amending the FY 2022 budget for the Pool Fund Donations.

  • 7.Discussion and possible action to approve Resolution No. 2022-02, a resolution of the City of Mangum, Oklahoma amending the Fiscal Year 2022 annual budget for the Pool Fund. Specifically, transferring funds from the fund balance of the General Fund into the Pool Fund and allocating said funds into the Pool Fund Capital Improvements line item for the testing and repairs of the leak in the pool and to strip, seal, and paint the pool. 

  • 8.Approve Resolution no. 2022-03,  a resolution authorizing the City to apply for the FY 2022 CENA Grant.

  • 9.Discussion and possible action to approve Resolution No. 2022-04, a resolution of the city of Mangum, Oklahoma amending the Fiscal Year 2022 annual budget for the General Fund, MUA Fund, and Fleet Management Fund, correcting scriveners errors built into the calculations for the fleet management fund. Specifically, correcting the calculation of fuel and vehicle maintenance costs for each department.  Also, to add the allocation for the purchase of a street sweeper which was moved ahead to FY2022 from the targeted purchase in FY2023.

OTHER ITEMS

  • 10.Discussion on results of the 48 hour pool drainage tests, subsequent required testing by Paddock Enterprizes, the pool contractor that built the original pool and that renovated the pool in 2009/10.  Testing is estimated to cost $5,500 and does not include the repairs needed to fix the leak(s).  

  • 11.Possible action to approve a service (testing) contract with Paddock Enterprises, the pool contractor that built the original pool and that renovated the pool in 2009/10.  Testing is estimated to cost $5,500 and does not include the repairs needed to fix the leak(s).

  • 12.Discussion on the possible purchase of a 2021 Raptor II Street Sweeper from Nitehawk Industries, a manufacturer that has an approved bid on the Oklahoma State Contract page.  The purchase will be made through Sourcewell and is below the State contract price.  Current state contract price is $130,178, two Sourcewell quotes have been received from Nitehawk Sweepers, one with a dust suppression system ($116,295.25) and one without a dust suppression system ($114,796.25).  This replacement was originally budgeted at $116,000 in 2019, and was slated to be replaced in FY2023 but has been moved up to FY2022 due to the condition of the City's 1998 Elgin Sweeper. 

  • 13.Possible action on the purchase of a 2021 Raptor II Street Sweeper from Nitehawk Industries, a manufacturer that has an approved bid on the Oklahoma State Contract page.  The purchase will be made through Sourcewell and is below the State contract price.  Current state contract price is $130,178, two Sourcewell quotes have been received from Nitehawk Sweepers, one with a dust suppression system ($116,295.25) and one without a dust suppression system ($114,796.25).  This replacement was originally budgeted at $116,000 in 2019, and was slated to be replaced in FY2023 but has been moved up to FY2022 due to the condition of the City's 1998 Elgin Sweeper. 

  • 14.Proclamation from the Mayor of the City of Mangum, recognizing the Mangum Beautification Committee as an official organization within the City and pledging the City's assistance, when able by law and available resources, to their cause. 

  • 15.Discussion and possible action to re-appoint Carson Vanzant to the Hospital Board for the five (5) year term expiring September 2026.

  • 16.Discussion and possible action on filling the vacancy on the Mangum City Hospital Authority Board.  This vacancy has been previously discussed with regards to a possible change in the Hospital Trust Indenture allowing a member of the City Commission to be appointed to the vacant seat, but have been unable to do so.   

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

MOTION TO ADJOURN

Duly filed and posted at 5:30 PM on September 2, 2021 by the City Clerk.