Special City Commission Meeting 06/11/2024 06:00 PM City Administration Building at 130 N Oklahoma Ave.

In accordance with the Americans with Disabilities Act, persons who need accommodation in order to attend or participate in this meeting should contact City Hall at 580-782-2250 no less than 48 hours prior to the meeting in order to request such assistance.
Agenda

The Commission of the City of Mangum will meet in a special session on June 11, 2024 at 6:00 PM, in the City Administration Building at 130 N. Oklahoma Ave, Mangum, OK for such business as shall come before said Commission. 

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

  • 1.Approve May 7, 2024 Meeting Minutes as presented. 

  • 2.Approve May 13, 2024 Special City Commissioner Budget Retreat Meeting Minutes as presented.

  • 3.Approve April 2024 Financials for all funds. 

  • 4.Approve May 2024 claims.

  • 5.Approve June estimated payroll. 

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda.

REPORTS

  • 6.Financial Report for April 2024 by the Interim City Manager. 

  • 7.Police Report for April 2024 by Chief Taylor. 

ORDINANCES & RESOLUTIONS

  • 8.Discussion and possible action to approve Resolution No. 2024-0611-01, a Resolution of the City of Mangum, Oklahoma, Adopting the annual budget for the City of Mangum, Oklahoma, for the Fiscal Year 2025.

  • 9.Discussion and possible action regarding adopting an ordinance setting building requirements for tiny homes built within the corporate city limits of Mangum, OK. 

OTHER ITEMS

  • 10.Discussion and Possible action to adopt the Fiscal Year 2025 Annual Budget as presented by the Interim City Manager on the attached budget summary.

  • 11.Discussion and possible action regarding adopting a policy related to online bill payments, including the possibility of implementing a potential date each month where online bill payments will no longer be processed or discontinuing service. (Interim City Manager Erma Mora/ Commissioner Peterson) Tabled May 7, 2024

  • 12.Discussion and possible action regarding the approval of a non-exclusive facilities license agreement between the City of Mangum and Chisolm Broadband to allow Chisolm to mount broadband internet equipment at the top of each of the City’s water towers.

  • 13.Discussion and possible action regarding accepting the payment of $83,245.00 from the Purplewave  Auction of items declared surplus on February 5, 2024, with such proceeds being distributed as follows: Golf - $15,205 Police - $13,700 Parks/Cemetery - $8,350 Streets - $7,100 Electric - $4,625 Water - $25,575 Shop - $3,155 Recycle $3,125 Animal Control - $300 General - $2,110

  • 14.Discussion and possible action regarding paying the invoice in the amount of $5,185 to RSMeacham  CPA & Advisor for work on the FY23 Audit.

  • 15.Discussion and possible action regarding soliciting bids from all banking institutions within the City of  Mangum for competitive rates and authorization to allow the City Manager to withdraw and deposit  funds with the banking institutions that provides the best rates for the City’s depository accounts.

  • 16.Discussion and possible action regarding accepting a $2,000.00 donation from Kingdom Community  for the purchase of new badges for the Police Department.

  • 17.Discussion and possible action regarding entering into an Interlocal Agreement with the Greer County  Sheriff’s Office that includes conveying the Armory Building to Greer County for conversion into a county  jail and determining the consideration for the conveyance which may include services in kind, a  monetary payment, a reversionary interest, relocation of dispatch to a city-owned building, or other fair  compensation.

  • 18.Discussion and possible action regarding the status of relocating dispatch to a city-owned building including the possibility of hiring or assigning another entity or third party to accelerate the move, with  the expectation that the relocation be completed on or before July 1, 2024.

  • 19.Discussion and possible action regarding the approval of the letter of interest to the Oklahoma  Department of Aerospace & Aeronautics for consideration in the Airport Construction Program which  may provide financing for runway rehabilitation or repair during the State’s FY2027 budget year.

  • 20.Discussion and possible action regarding terminating the New Generation Conceptual Engineering  Study from Sargent & Lundy, approved by the City Commissioners on February 8, 2022. Sargent &  Lundy completed Phase I of the study and submitted its invoice and conclusions from the study on May  7, 2024. Phase 1 of the study cost $13,850.00.

  • 21.Discussion and possible action to approve the use of $23,275.00 in ARPA funds to be paid out as Department Head Bonuses, Longevity pay, Hire of Bonuses, etc. per the City Managers request. 

EXECUTIVE SESSION

  • 22.Discussion and possible action to enter into executive session to discuss the employment, hiring, appoint, promotion, demotion, discipling or resignation of any individual salaried public officer or employee. Specifically, to discuss details regarding the Interim City Manager, In accordance with 25 O.S. 307(B)(1).

OPEN SESSION

  • 23.Discussion and possible action in regard to executive session, if needed. 

EXECUTIVE SESSION

  • 24.Discussion and possible action to enter into executive session to discuss the employment, hiring, appoint, promotion, demotion, discipling or resignation of any individual salaried public officer or employee. Specifically, to discuss details regarding the City Attorney In accordance with 25 O.S. 307(B)(1). 

OPEN SESSION

  • 25.Discussion and possible action in regard to executive session, if needed. 

EXECUTIVE SESSION

  • 26.Discussion and possible action to enter into executive session to discuss the employment, hiring, appoint, promotion, demotion, discipling or resignation of any individual salaried public officer or employee. Specifically, to discuss details regarding the Interim City Clerk In accordance with 25 O.S. 307(B)(1). 

OPEN SESSION

  • 27.Discussion and possible action in regard to executive session, if needed. 

EXECUTIVE SESSION

  • 28.Discussion and possible action to enter into executive session to discuss the employment, hiring, appoint, promotion, demotion, discipling or resignation of any individual salaried public officer or employee. Specifically, to discuss details regarding the Police Chief In accordance with 25 O.S. 307(B)(1). 

OPEN SESSION

  • 29.Discussion and possible action in regard to executive session, if needed. 

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

ADJOURN
Motion to Adjourn

Duly filed and posted at 4:00 PM on June 7, 2024 by the City Clerk.