City Commission Meeting 01/05/2021 06:00 PM Mangum Welcome Center, 119 E Jefferson

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Agenda

The Commission of the City of Mangum will meet in regular on Tuesday, January 05, 2021, at 6:00 PM. This session will be held publicly in two separate locations via live videoconferencing.  Mayor Scott and Commissioner Gay will be at the City Hall Annex, 131 N. Oklahoma Ave. while Commissioner Webb, Commissioner Reese and Commissioner Bowman will be at the Welcome Center, 119 E Jefferson St.  Both locations  will be open to the public and the session will be broadcast live on YouTube (Search YouTube for "City of Mangum"). In an effort to follow the Mayors Executive Order that prohibits gatherings of 10 or more people on City owned and operated property, we may ask that visitors move to a location that is not full, or to watch the proceedings live on YouTube. Masks are required to be worn by all those in attendance.

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

  • 1.Approve minutes for the regular session on December 1, 2020

  • 2.Approve December 2020 Claims.

  • 3.Approve January 2021 estimated payroll.

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda.

REPORTS

  • 4.Financial Report by the City Manager

  • 5.Financial reports for all funds from November 2020

OTHER ITEMS

  • 6.Discussion and possible action to accept the FY2021 Rural Economic Action Plan (REAP) Grant in the amount of $10,820.00.

  • 7.Discussion and possible action to approve a Service Agreement between Institute for Building Technology and Safety (IBTS) and the City of Mangum.  This service agreement is IBTS to provide building code and fire code inspection services, this will include in-person inspections of any and all work being performed within the City that requires a building permit. Rates for services are attached to the agreement, all fees for services shall be paid through the permit fees collected.   

  • 8.Discussion and possible action to accept the bids for the roofs at City Hall Annex/Fire Dept./Shop 131 N. Oklahoma Ave and City/Fire Department 201 N. Oklahoma Ave..

  • 9.Discussion and possible action to renew the Independent Contractor Agreement with West Texas Turf, LLC, for the agronomic maintenance of the Mangum Golf Course.

ORDINANCES & RESOLUTIONS

  • 10.Approve Resolution no. 2021-21 amending the FY2021 Annual Budget.  Accepting funds from a REAP Grant that was awarded by the State of Oklahoma Department of Commerce in October 2020, and received in December 2020.  Funds are to be received into the General Fund Grant revenue line item and expensed in the Police Department Capital Improvements line item for use at the Animal Shelter to install a Central Heat and Air System.

  • 11.Discussion and possible action to approve Resolution 2021-23; a resolution amending the FY2021 Annual Budget for the Fire Grant Fund allocating funds from Fund Balance (prior year unexpended donations)

  • 12.Discussion and possible action to approve Resolution no. 2021-24 amending the FY2021 Mangum Utility Authority Budget for the Waste Water Department.  This Resolution  allocates funds from the EOY FY2020 Fund Balance from the MUA operating Budget to pay for Engineering Service to assist with the requirement of the ODEQ Consent Order. 

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

MOTION TO ADJOURN

Duly filed and posted at 1:30 PM on December 31, 2020 by the City Clerk.