City Commission Meeting 05/04/2021 06:00 PM City Hall Annex, 131 N Oklahoma Ave, Mangum, Oklahoma

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Agenda

The Commission of the City of Mangum will meet in regular session on Tuesday, May, 4, 2021, at 6:00 PM, in the City Hall Annex at 131 N. Oklahoma Ave, Mangum, OK for such business as shall come before said Commission.

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

  • 1.Approve 4-6-21 minutes of regular meeting.

  • 2.Approve 4-20-21 Budget Retreat minutes.

  • 3.Approve April 2021 Claims.

  • 4.Approve March 2021 Financials.

  • 5.Approve payroll estimate for May 2021.

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda.

REPORTS

  • 6.Financial Report from the City Manager for the month of March 2021.

  • 7.Mangum Pool Fundraising update from Mrs. Cheryl Vinyard. 

ORDINANCES & RESOLUTIONS

  • 8.Discussion and possible action to approve Resolution 2021-30, Amending the FY2021 Annual Budget.  Specifically, allocating $280,000 to the General Government Capital Improvement Fund.  This includes $250,000 for the purchase of the DHS building from the State of Oklahoma, and $30,000 for costs and incidentals related to the purchase of the building, and the move of City Hall including (but not limited to) setting up phones, internet and necessary infrastructure associated with setting up new offices. Allocated funds are to come from Fund Balance of the General Government Capital Improvement Fund, set aside in FY 2020 and FY2021 for this purpose.

  • 9.Discussion and possible action to approve Resolution 2021-31, amending the FY2021 Annual Budget.  Specifically allocating additional funds to the Parks Department to cover the costs associated with the loss of inmate labor, making it necessary to hire seasonal workers for mowing, and general labor throughout the City.  This resolution increases the Parks Department Personnel budget by $25,000.  Allocated funds will come from the FY 2020 Fund Balance.

  • 10.Discussion and possible action to approve Resolution No. 2021-32; amending the FY2021 Annual Budget, allocating $4,000 to the Police Department for the purpose of increasing Vehicle Maintenance due to increased expenses for vehicle repairs.  Allocated funds will come from the FY2020 Fund Balance.

  • 11.Discussion and possible action to approve Resolution 2021-33, amending the FY2021 Annual Budget.  Specifically allocating additional funds to the Water Department to cover the costs associated with the extensive repairs to the water infrastructure that has occurred this year.  This resolution increases the Water Department Operations and Maintenance budget by $20,000.  Allocated funds will come from the FY 2020 Fund Balance.

OTHER ITEMS

  • 12.Discussion and possible action to elect a Vice Mayor.

  • 13.Discussion and possible action of the proposed interlocal agreement between the Mangum School District and the City of Mangum with regards to the Mangum Golf Course.  Summary of proposal as follows:

    -The City shall maintain ownership the golf course and associated facilities, the School District will act as the management authority of the property;

    -The City shall provide water for the grounds and facilities at no cost to the School District;

    -The City shall provide general liability and insurance coverage for the Grounds and facilities;

    -The School District shall make the facilities available to the general public at a reasonable cost/fee;

    -The School District shall maintain the course, facilities, and equipment;

    -The School District shall collect any and all income from the course and rental of facilities;

    -The School District shall maintain General Liability and insure any and all property/equipment owned by the School District;

    -Severability Clause:  The agreement shall be terminated by either party by providing at least 6 months notice.

  • 14.Discussion and possible action to approve a Memorandum of Understanding (MuA) with the Oklahoma Department of Human Services.  The purpose of this agreement is for the City of Mangum to hold on to all vehicle keys belonging to the Oklahoma State Department of Human Services.  Keys will be maintained by Dispatch/911 Call Services personnel and shall be made available 24 hours a day, 7 days a week to DHS personnel.  The State is required to provide and updated list regularly to Dispatch of those personnel authorized to sign the keys out. 

  • 15.Discussion and possible action to approve the recommendation from OMAG Insurance for the denial of the Tort Claim from Rodney Hunter.

OLD BUSINESS

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

MOTION TO ADJOURN

Duly filed and posted at 4:15 PM on May 3, 2021 by the City Clerk.