City Commission Meeting 09/02/2025 06:00 PM City Administration Building at 130 N Oklahoma Ave.

The Commission of the City of Mangum will meet in regular session on September 2, 2025, at 6:00 PM, in the City Administration Building at 130 N. Oklahoma Ave, Mangum, OK for such business as shall come before said Commission. 

ORDER OF BUSINESS

CALL TO ORDER

ROLL CALL AND DECLARATION OF QUORUM

CONSENT AGENDA
The following items are considered to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a Board member (or a community member through a Board member) so requests, in which case the item will be removed from the Consent Agenda and considered separately. If any item involves a potential conflict of interest, Board members should so note before adoption of the Consent Agenda.

• 1.Approve August 5, 2025, meeting minutes as presented 

• 2.Approve August 8,2025 Special Meeting minutes as presented

• 3.Approve July 2025 financials for all funds

• 4.Approve August 2025 claims 

• 5.Approve September 2025 estimated payroll 

FURTHER DISCUSSION
Consideration of any items removed from the consent agenda.

REMARKS
Remarks or inquiries by the audience not pertaining to any item on the agenda. (two minute time limit)

REPORTS

• 6.Financial Report for July 2025 by the City Manager 

• 7.Police Report by the Chief of Police

• 8.Fire Report by the Fire Chief

ORDINANCES & RESOLUTIONS

• 9.Discussion and possible action regarding accepting the best, most reasonable bid to contract with either Aberdeen Enterprizes, Brandon and Purdue, or NBC to manage and collect delinquent utility bills and outstanding municipal court tickets and adopting the corresponding resolution for the chosen company. (City Manager Erma Mora)

• 10.Discussion and possible action to approve Resolution No. 2025-0902 to apply for the 2026 South Western Oklahoma Development Authority Rural Economic Action Plan (REAP) Grant for Fire Truck.

OTHER ITEMS

• 11.Discussion and possible action of approving the quote from Next Phase in regards to the Fire Department roof that was not covered under the city's past insurance claim. (Chief Gambill)

• 12.Discussion and possible action to review and accept the best quote in regards to the Fire Department window replacement. To be paid by the City's insurance claim from the building damages that occurred on April 28, 2025. (Chief Gambill)

• 13.Discussion and possible action for two different quotes from CF Heat and Air in regards to the best option for Fire Departments heating and cooling system. (Chief Gambill)

• 14.Discussion and possible action of accepting funding from the 80/20 grant the Fire Department has been awarded. (Chief Gambill)

• 15.Discussion and possible action of accepting funding from the SWODA Operational Grant the Fire Department has been awarded. (Chief Gambill)

• 16.Discussion and possible action to amend the fiscal year 2026 budget to add a Safety Training Officer as highly recommended by the current underwriters of the city. (City Manager Erma Mora)

• 17.Discussion and possible action to approve the City of Mangum hosting the first Halloween Fest tentatively on October 25, 2025. (City Manager Erma Mora)

• 18.Discussion and possible action on Aron Kendall requesting to purchase four Tracts of Land in the NW/4 of the NE/4 of 27–5N–22 WIM, with such tracts being part of the old railroad right-of-way and on running adjacent to the southside of Taft Street, also known as the “Tebow Property.”

• 19.Discussion and updates from Michael Bridges with Next Phase in relation to the hail damage repair for the roofs of the various municipally owned buildings.

• 20.Discussion and possible action to accept the first supplemental claim payment in the amount of $583,328.38 for the roof damage that occurred on April 28, 2025 at multiple city locations.

• 21.Discussion and possible action to approve Payment Application No. 1 for the period ending July 31, 2025, in the amount of $290,462.50 to Coontz Roofing for the replacement and repair of the Mangum Regional Medical Center Roof in accordance with the Owner/Contractor Agreement approved on June 2, 2025. The payment should be made out of insurance proceeds received in relation to the roof repair and should not impact the municipal budget. (Attorney Kendall) 

• 22.Discussion and possible action to approve sending officer Lowry to the Basic FTO Certification Program in War Acres, OK and authorizing the use of the administrations credit card for hotel stay and peridium per policy.

• 23.Discussion and possible action to approve invoice #223009-11 to Myers Engineering for the  Wastewater Improvement project in the amount of $6,205.70.  

• 24.Discussion and Possible action to approve Contractors Application for final payment for  Grade Work Construction. Mangum Wastewater Discharge Improvements project. ODOC  Grant Construct #18860 CDBG 22 in the amount of $30,384.10.

• 25.Discussion and possible action to approve SWODA Invoice #5243 in the amount of  $4,920.00 for CDBG Grant Administration work-Mangum Wastewater Discharge  Improvements (CDBG Funds)

• 26.Discussion and possible approval of the Closeout Resolution for the Community Development Block Grant for the Wastewater outfall main line at the Wastewater Lagoon site. Contract #18860 CDBG 22.

• 27.Discussion and possible action of approving the CDBG Construction Contact Closeout Form.

• 28.Discussion and possible action to approve reimbursement payment via direct deposit made  to The City of Mangum by ODOT in the amount of $2,967.00 for the payment of invoice  #224016-8 to Myers Engineering for the Waterline/ Relocation on SH-283.

STAFF AND BOARD REMARKS
Remarks or inquiries by the governing body members, City Manager, City Attorney or City Employees

NEW BUSINESS
Discussion and possible action on any new business which has arisen since the posting of the Agenda that could not have been reasonably foreseen prior to the time of the posting (25 O.S. 311-10)

ADJOURN
Motion to Adjourn

Duly filed and posted at 3:00 PM on August 28, 2025 by the City Clerk Brittany McClintock.