REGULAR MEETING OF THE CITY COUNCIL Monday, April 22, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-08-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor John Dees of CrossPointe Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-07-RG, dated April 08, 2024

• Minutes No. 2024-07-RG April 8.pdf (0.08 MB)

7.PRESENTATIONS AND AWARDS

1. A.Library Operations update by Madison Friends of the Library

2. B.Proclamation by Mayor designating April 2024 as Child Abuse Prevention Month in the City of Madison, Alabama.  Proclamation to be presented to National Children's Advocacy Center.

• Child Abuse Prevention Month - 2024.pdf (0.08 MB)

3. C.Proclamation by Mayor designating the week of May 5 - 11, 2024 as the 55th Annual Professional Municipal Clerks Week in the City of Madison, Alabama

• Municipal Clerks Week - May 5-11, 2024.pdf (0.08 MB)

4. D.Proclamation by Mayor designating May 2, 2024 as National Day of Prayer in the City of Madison, Alabama.  Proclamation to be presented to Tammy Steinberg, National Day of Prayer Task Force

• Nat'l Day of Prayer 2024.pdf (0.08 MB)

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-111-R: Authorizing the Mayor to enter into an agreement with the Board of Education for transportation services for Police Department Kids Camp 2024

• 2024-111-R Transportation Agreement with BOE for PD Summer Kids Camp.pdf (0.03 MB)
• 2024 Police Department Kids Camp.pdf (0.02 MB)

3. C.Resolution No. 2024-113-R:  Declaring duty weapon and badge issued to Detective Stacy Thomas as surplus and authorizing it be given to her upon retirement

• Resolution No. 2024-113-R S. Thomas duty weapon and badge surplus.pdf (0.02 MB)

4. D.Approval to accept MSC Donation from L. Tucker for $30.00

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

• A.Resolution No. 2024-90-R: Adopting an amended and revised annual operating budget for the City of Madison for the fiscal year beginning October 1, 2023 and ending September 30, 2024

• Res 2024-090-R Amended Annual Budget.pdf (1.59 MB)

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-114-R: Authorizing the archiving of the April 17, 2024, City Council Work Session

• 2024-114-R recording and archiving of April 17 WS.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2024-108-R: Authorizing the continuing levying of Ad Valorem Taxes in the City of Madison at existing rates

• 2024-108-R Annual Ad Valorem Tax Resolution .pdf (0.03 MB)

ENGINEERING

• A.Resolution No. 2024-105-R: Authorizing Amendment No. 2 to Professional Services Agreement with Goodwyn Mills Cawood, LLC for Project No. 22-036 | Burgreen and Huntsville Browns Ferry Roundabout, for bid phase services ($1,200 to be paid from Engineering Department budget)

• 2024-105-R Authorize CHANGE ORDER 2 to PSA with Goodwyn Mills and Cawood (Burgreen Browns Ferry Bid).pdf (0.03 MB)
• CONTRACT AMENDMENT NO 2.pdf (0.13 MB)

• B.Resolution No. 2024-107-R: Authorizing Amendment No. 1 to Professional Services Agreement with Somers Consulting Services, LLC for Project No. 24-008 | timing on County Line Road, to include "Supplemental Early Morning Counts" ($300 to be paid from Engineering Department budget)

• 2024-107-R Authorize Amendment No 1 PSA with Somers Consulting Services LLC (traffic light timing County Line).pdf (0.03 MB)
• Sommers ( County Line Rd ) quote.pdf (0.25 MB)

• C.Resolution No. 2024-109-R: Authorizing an agreement with Nivens & Associates Appraisals, Inc. to perform the appraisal of a property for Project 23-021 | Kyser Blvd Greenway (amount not to exceed $1,800, to be paid from Engineering Department budget)

• 2024-109-R PSA with Nivens for Segers Kyser Blvd. Greenway Appraisal.pdf (0.02 MB)
• Fee Quote - Kyser Greenway Project.pdf (0.13 MB)

• D.Resolution No. 2024-116-R:  Authorizing purchase of property from SWR Holdings, LLC for right of way and easements to City for the Browns Ferry Road and Burgreen Road Roundabout ($157,212.00 to be paid from Engineering Budget) 

• 2024-116-R Authorize acquisition of ROW and TCE (SWR Holdings LLC Tract 2).pdf (0.03 MB)
• EXHIBIT A (Tract 2) Permanent Deed Form revised.pdf (0.02 MB)
• EXHIBIT B (Tract 2) Permanent Utility Easement Form - REVISED.pdf (0.02 MB)
• EXHIBIT C (Tract 2) Temporary Construction Easement Document revised.pdf (0.02 MB)
• Tract 2 diagrams.pdf (0.58 MB)
• Overview ROW Exhibit- 22-036.pdf (0.10 MB)

• E.Resolution No 2024-120-R: Authorizing a Professional Services Agreement with GTEC, LLC to evaluate the vertical bearing and lateral cohesion of the foundation soils on Project 23-018 | Sunshine Oaks (amount not to exceed $1,500, to be paid from Fund 38)

• 2024-120-R Authorize PSA Agreement with GTEC (Sunshine Oaks Soil Study) .pdf (0.03 MB)
• P-00253 Madison Pavilion.pdf (0.38 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2024-110-R: Award of Bid No. 2024-005-ITB, Public Safety Annex - Demolition, to HRS Services, LLC ($197,000 to be paid from Fund 38)

• 2024-110-R Award of Bid No. 24-005-ITB.pdf (0.03 MB)
• Bid Tab.pdf (0.59 MB)
• HRS Services, LLC.pdf (0.30 MB)

LEGAL

• A.Proposed Ordinance No. 2024-061: Authorizing the acceptance of Ludie Richard Drive, currently a private road, to be dedicated as a public road to the City (First Reading)

• 2024-061 Acceptance of a dedication of a Ludie Richards Drive .pdf (0.02 MB)
• Deed for Ludie Richards Drive.pdf (0.03 MB)
• Overview of Private Road.pdf (1.58 MB)

PLANNING

• A.Resolution No. 2024-100-R: Authorizing an amendment to the Professional Services Agreement with Gilbert, McLaughlin, Casella Architects for Toyota Field Four-story Clubhouse ($1,745,500 to be paid from the Multi-Use Maintenance Fund Checking)

• 2024-100-R Authorize PSA with Gilbert, McLaughlin Casella Architects (Four Story Clubhouse).pdf (0.03 MB)
• 24 0418 TFS OB Amend No 1 DD thru PC Phase Outfield Building to MB.pdf (0.15 MB)

• B.Resolution No. 2024-093-R: Authorizing an amendment to the Professional Services Agreement with Gilbert, McLaughlin, Casella Architects for Toyota Field ($608,500 to be paid from the Multi-Use Maintenance Fund Checking)

• 2024-093-R Authorize PSA with Gilbert, McLaughlin Casella Architects (Visitor Locker Room).pdf (0.03 MB)
• 24 0320 TFS OB Amend No 1 DD thru PC Phase 1 lvl to MB 230322.pdf (0.59 MB)

• C.Resolution No. 2024-112-R:  Authorizing a Professional Services Agreement with Paragon Heritage, LLC, for the preparation of grant applications supporting the rehabilitation of the Farley-Wann House ($800 to be paid from Wann House Reconstruction account)

• 2024-112-R Grant Consulting Services--Paragon Heritage.pdf (0.03 MB)
• Farley-Wann House - Agreement for Services.pdf (0.06 MB)

RECREATION

• A.Resolution No. 2024-122-R: Authorizing Change Order Number One to Bid Project No. 2023-009 | Ball Field Fencing to remove a weed barrier from the scope of the contract with Howell Fencing 

• 2024-122-R Approving Change Order No. One to Bid No. 2023-009 Ballfields to remove a weed barrier .pdf (0.03 MB)
• Change Order.pdf (0.02 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.