REGULAR MEETING OF THE CITY COUNCIL Monday, June 24, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-012-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Josh Britt of Courageous Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-11-RG, dated June 10, 2024

• Minutes No. 2024-11-RG June 10.pdf (0.07 MB)

7.PRESENTATIONS AND AWARDS

1. A.Honoring the Bob Jones High School baseball team for their outstanding achievement in winning the 2024 State Baseball Championship

8.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2024-193-R: Authorizing the purchase of janitorial supplies from American Paper and Twine through The Interlocal Purchasing Systems (TIPS) National Purchasing Cooperative, Contract No. 230103 (to be paid from Facilities & Grounds Department budget)

• 2024-193-R Purchase of jantorial supplies through National Cooperative Purchasing (TIPS).pdf (0.02 MB)

3. C.Resolution No. 2024-199-R: Authorizing an agreement with Tyler Technologies for third party payment for permitting software ($180 per year, to be paid from Building Department budget)

• 2024-199-R Authorizing software subscription renewal with Tyler Technologies.pdf (0.02 MB)
• QUO-461622-P0K6T5_IS 20240630.pdf (0.10 MB)

4. D.Acceptance of a $30 donation from L. Tucker (to be deposited into Senior Center Donations account)

9.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

• A.Proposed Ordinance No. 2024-191: Amending the terms of a Franchise Agreement for the Water & Wastewater Board of the City of Madison for the operation of its utility systems in the City of Madison (First reading - request suspension of the rules for immediate consideration)

• 2024-191 MU Amended Franchise Agreement - City Proposal.pdf (0.03 MB)

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-200-R: Authorizing the purchase of picnic tables for the Recreation Department ($3,265 to be paid from the Council Special Projects Fund)

• 2024-200-R Council Special Projects Budget for picnic tables.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

10.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Mr. Brent Bolander to Zoning Board of Adjustment & Appeals, Supernumerary 2 Position for June 25, 2024 - December 31, 2027 term

2. B.Huntsville-Madison County Emergency Management Agency Liaison Appointment

11.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

BUILDING

• A.Proposed Ordinance No. 2024-173: Amending the City's Building Codes within Chapter 8, Article V., of the City Code of Ordinances (First Reading 06/10/24)

• 2024-173 Amending Building Codes.pdf (0.03 MB)

ENGINEERING

• A.Resolution No. 2024-166-R:  Authorizing a contract with Miller & Miller, Inc. for the Browns Ferry Road Box Culvert Replacement and rejection of the bid received for the Project ($540,242.00 to be paid from 2019 Gas Tax account)

• 2024-166-R Award of Bid No. 24-006-ITB Brownsferry box culvert replacement.pdf (0.03 MB)
• Agreement - Miller & Miller.pdf (0.09 MB)
• Negotiated Pricing Sheet - Miller & Miller.pdf (0.34 MB)
• Bid Tab - Negotiated Price.pdf (0.53 MB)

• B.Resolution No.  2024-177-R: Authorizing a Professional Services Agreement with Shoals Electric  Company Inc. for rewire of Hughes Road and U.S. Highway 72 intersection on Project No. 24-016 (amount not to exceed $49,586.22, to be paid from Engineering Department budget)

• 2024-177-R Authorize Professional Services Agreement with Shoals Electric (junction boxes 72 Hughes.pdf (0.03 MB)
• 24-016 HUGHES AND 72 LETTER.pdf (0.13 MB)
• Professional Services Agreement--Shoals Electric.pdf (0.04 MB)

• C.Resolution No. 2024-189-R: Award of Base Bid and Additive Alternate # 1 for Bid No. 2024-008-ITB, Mill Road Ditch Project to Miller & Miller, Inc. ($2,201,761.00 to be paid from Fund 38)

• 2024-189-R Award of Bid No. 24-008-ITB Mill Road Ditch.pdf (0.03 MB)
• Bidder Pricing Sheet - Miller & Miller.pdf (0.41 MB)
• Bid Tab.pdf (0.67 MB)

• D.Resolution No. 2024-190-R: Award of Bid No. 2024-010-ITB, Pedestrian Bridges at Palmer Park to Contech Engineered Solutions, LLC ($146,740.00 to be paid from Engineering Department budget)

• 2024-190-R Award to Contech for pedestrian bridges .pdf (0.03 MB)
• Bid Tab.pdf (0.51 MB)
• Bidder Pricing Sheet - Contech Engineered Solutions.pdf (10.32 MB)

• E.Resolution No. 2024-201-R: Authorizing a Professional Services contract with TTL, Inc. for engineering design for Mill Road sidewalk improvement ($36,300 to be paid from Engineering Department budget) 

• 2024-201-R Authorize PSA Agreement with TTL, Inc Mill Road design sidewalk.pdf (0.03 MB)
• Mill Road Sidewalks Design Proposal & Agreement.pdf (0.43 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2024-192-R: Authorizing a proposal from Amiri Engineering Corp. to provide subsurface exploration and geotechnical report for the proposed outfield building at Toyota Field ($12,800 to be paid from the Multi-Use Venue Maintenance Fund account)

• 2024-192-R Authorize Agreement with Amari for Geotechnical Engineering Study and Subsurface Exploration Toyota Field.pdf (0.03 MB)
• Professional Services Agreement--Geotech study for Toyota Field .pdf (0.04 MB)
• Amiri Engineering Corp. Geotechnical Proposal-Outfield Building at Toyota Field 6.10.2024.pdf (0.46 MB)

IT DEPARTMENT

• A.Resolution No. 2024-202-R: Authorizing purchases for upgrades to the City Council Chambers video and sound system ($8,130 to be paid from IT Department budget and $37,670 to be paid from Council Special Projects fund)

• City of Madison - City Council Chambers - Four Additional Wireless Microphones.pdf (0.16 MB)
• City of Madison - Video Production Upgrades v2.pdf (0.19 MB)
• Sole Source Memorandum.pdf (0.08 MB)

PLANNING

• A.Proposed Ordinance No. 2024-163: Vacation of utility and drainage easement located within 102 Kelvingrove Drive (First Reading 06/10/24)

• Ordinance No. 2024-163.pdf (0.03 MB)
• Exhibit.pdf (0.09 MB)
• 2. Quit Claim - Kelingrove.pdf (0.02 MB)

• B.Proposed Ordinance No. 2024-171: Vacation of utility and drainage easement located within Tracts A1 and A2 of Putman's Industrial Park, Second Addition, Phase II (First Reading 6/10/2024)

• Ordinance No. 2024-171.pdf (0.03 MB)
• Exhibit.pdf (0.07 MB)
• Quit claim Amerco Real Estate .pdf (0.03 MB)

• C.Proposed Ordinance No. 2024-188: Vacation of utility and drainage easement located within Lot 86 of Bellawoods Phase 2 Subdivision (117 Oakland Church) (First Reading)

• 1. VOE Ordinance.pdf (0.02 MB)
• 2. Quit Claim.pdf (0.03 MB)
• BELLAWOODS PHASE 2A -EASEMENT VAC.pdf (0.20 MB)

POLICE

• A.Resolution No. 2024-186-R: Authorizing a Memorandum of Agreement with Alabama Law Enforcement Agency and Alabama Gulf Coast High Intensity Drug Trafficking Area for the reimbursement of overtime expenses to the City in the amount of $21,007

• 2024-186-R Authorize ALEA - HIDTA Grant Agreement.pdf (0.03 MB)
• 2024 HIDTA MOA.pdf (0.10 MB)
• Acceptance of Audit Requirements.pdf (0.10 MB)
• Certification Regarding Lobbying.pdf (0.04 MB)

RECREATION

• A.Proposed Ordinance No. 2024-197: Amending the Fee Schedule for rentals and use of Recreation facilities (First Reading)

• 2024-197 Amending Fee Schedule Recreations.pdf (0.02 MB)
• Fee Schedule.pdf (0.07 MB)

• B.Resolution No. 2024-203-R: Authorizing a transportation agreement with Madison Street Festival, Inc. for the 2024 Madison Street Festival.

• 2024-203-R MARS transportation agreement with Street Festival.pdf (0.02 MB)
• AGREEMENT FOR BUS TRANSPORTATION.pdf (0.10 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.