REGULAR MEETING OF THE CITY COUNCIL Monday, April 08, 2024 06:00 PM Council Chambers

AGENDA NO.2024-07-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Minister Andrew Itson of Madison Church of Christ 

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-06-RG, dated March 25, 2024

• Minutes No. 2024-06-RG March 25.pdf (0.07 MB)

2. B.Minutes No. 2024-03-WS, dated March 27, 2024

• Minutes No. 2024-03-WS March 27 .pdf (0.05 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation by Mayor Designating the Month of April, 2024 as Fair Housing Month in the City of Madison, AL.  Proclamation to be presented to HAAR (Huntsville Area Association of Realtors)

• Proclamation | Fair Housing Month - April 2024.pdf (0.08 MB)

2. B.Proclamation by Mayor Finley designating the month of April, 2024 as National Volunteer Month in the City of Madison, AL.  Proclamation to be presented to Madison Visionary Partners.

• Proclamation | National Volunteer Month - April 2024.pdf (0.06 MB)

3. C.Madison Visionary Awards Finalists and Winners Recognized by Madison Visionary Partners Executive Director Melanie Thornton

4. D.Library Operations update by Madison Friends of the Library

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-104-R: Acceptance of 1st party deductible recovered for Alabama Municipal Insurance Corporation Claim No. 059436AK for incident which occurred on March 3, 2023 ($500.00 to be deposited into General Operating account)

• Resolution 2024-104-R AMIC Deductible Recovered Claim Number 059436.pdf (0.03 MB)
• Recovery of deductible - AMIC Claim Number 059436.pdf (0.25 MB)

3. C.Resolution No. 2024-106-R: Authorizing a contract with Rice Advisory, LLC for fiscal and financial advisory services.

• 2024--106-R Authorize renewal PSA with Rice Advisory.pdf (0.03 MB)
• PSA - Rice Advisory--.pdf (0.06 MB)
• Exhibit A Fee Schedule.pdf (0.07 MB)

4. D.Authorize the Engineering Department to solicit quotes for Project 24-015 | rewiring traffic signal for Wall Triana and I-565 eastbound off ramp

5. E.Authorization of final payment to S&ME for Project 18-022 | Widening Hughes Road from Plaza Boulevard to Millsford Drive - Invoice 1207608 ($7,613.35 to be paid from Bond 2018-C GO Warrant)

• 18-022 S&ME invoice #14 ( CAD Asbuilt survey) Final Invoice.pdf (0.07 MB)

6. F.Acceptance of Ambulance (VIN 1FDXE4FS2JDC23212) from Huntsville Hospital Health System Emergency Medical Services 

7. G.Acceptance of a donation from M.C. Flurer in the amount of $25.00.

8. H.Acceptance of a donation from Madison County Commissioner, District 2 - Steve Haraway in the amount of $500,000.00 for the Community Center Renovations.

• Donation from Commissioner Haraway for Community Center Reno..pdf (0.19 MB)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment to Board of Education, Place 1

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-102-R: Request for an On-Premises Beer and Wine License from ZHOU INC., doing business as Banana Leaves, for their location at 9035 Madison Boulevard, Madison, AL 35758

• 2024-102-R Approval of On-Premises and Wine License (Banana Leaves).pdf (0.03 MB)
• Banana Leaves Documents.pdf (0.55 MB)

13.DEPARTMENT REPORTS

FACILITIES AND GROUNDS

• A.Resolution No. 2024-095-R: Authorizing a Professional Services Agreement with Taylor Properties for marketing services for the sale of 4182 Sullivan Street property

• 2024-95-R Accept Proposal from Taylor Properties for Real Estate Services.pdf (0.03 MB)
• Listing Agreement - Old Firestation.pdf (0.40 MB)

FIRE & RESCUE

• A.Resolution No. 2024-080-R: Authorizing an MOU with HH Health Emergency Medical Services for EMS and Paramedic Services

• 2024-080-R Authorize MOU with HH Health Systems.pdf (0.03 MB)
• City of Madison MOU FInal Draft.pdf (0.03 MB)

LEGAL

• A.Resolution No. 2024-101-R: Amending Resolution No. 2023-374-R to confirm that payments for professional architect services associated with the design/management of construction of the Public Safety Annex continue to be allocated from ARPA funds

• 2024-101-R Amending Res. 2023-374 to specificlaly trace deisgn costs to ARPA.pdf (0.03 MB)

POLICE

• A.Resolution No. 2024-065-R: Authorizing a change order to an agreement with Motorola Solutions to include yearly training for Flex Records Management software

• 2024-065-R Approval of Change Order to an Agreement with Motorola.pdf (0.02 MB)
• Madison, AL - CHANGE ORDER FINAL.pdf (4.13 MB)

• B.Resolution No. 2024-096-R: Authorizing the renewal of an agreement with Import Wrecker for towing services

• 2024-094-R Renewal Towing Services Agreemen with Import Wrecker (Sarina Enterprises).pdf (0.03 MB)
• Import Agreement - Towing Services 2024.pdf (0.04 MB)

• C.Resolution No. 2024-099-R: Authorizing the lease-purchase of 60 Panasonic Toughbooks through TIPS Cooperative Purchasing Agreement (Contract No. 230105) ($342,299.01 total amount to be leased. To be paid from Police Department budget)

• 2024-99-R Authorize 60 laptops purchases Cooperative Purchasing.pdf (0.02 MB)
• Madison PD Toughbook Lease Proposal 3 YR i7 3-20-24.pdf (0.16 MB)
• CMA HTF Master Lease 2-20-24.pdf (0.06 MB)
• ProLogic_ITS_LLC.007524.v1.3.pdf (0.46 MB)

PUBLIC WORKS

• A.Resolution No. 2024-103-R: Award of Bid No. 2024-004-ITB, Asphalt Paving, to Rogers Group, Inc. for the unit pricing set forth in the Bidder Pricing Sheet.

• 2024-103-R Awarding bid for Asphalt Paving.pdf (0.03 MB)
• Rogers Group - Bidder Pricing Sheet.pdf (0.62 MB)
• Bid Tab - Fully Executed.pdf (0.75 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.