REGULAR MEETING OF THE CITY COUNCIL Monday, April 14, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-07-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor John Dees of CrossPointe Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-06-RG, dated March 24, 2025

• Minutes No. 2025-06-RG March 24, 2025.pdf (0.07 MB)

2. B.Minutes No. 2025-03-WS, dated April 9, 2025

• Minutes No. 2025-03-WS April 09 .pdf (0.05 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Land Trust of North Alabama Capital Project Report for the Nature Discovery Center by Executive Director Marie Bostick and Capital Campaign and Major Gifts Director Caroline Kennedy

2. B.Presentation of  Madison Fire Department Life Saving Awards by Chief Williams 

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2025-118-R: Authorizing Renewal of a Joint Purchasing Agreement with the Madison County Commission for the purchase of gravel and aggregate stone from Vulcan Construction Materials (to be paid from Public Works Department budget)

• 2025-118-R Joint purchase agreement for gravel and aggregate stone.pdf (0.03 MB)
• Joint agreement with Co for purchase of gravel and aggregate stone.pdf (0.92 MB)

3. C.Resolution No. 2025-126-R:   Authorizing the Mayor to accept a quotation from Unico Technology, LLC, for software and support services ($73,854.12 to be paid from Information Technology Department budget)

• 2025-126-R Authorizing software subscription with UniCo Technology.pdf (0.02 MB)

4. D.Acceptance of  donation from J. McCormick for the Madison Senior Center Stained Glass Program ($40.00 to be deposited into Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

• A.Appointment to Board of Education, Place 2

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

• A.Resolution No. 2025-122-R: Designation of Voting Delegate for the Alabama League of Municipalities Annual Convention to be held May 13-16, 2025 in Huntsville, Alabama

• 2025-122-R Designation of Voting Delegate for ALM Annual Convention to be held May 13-16-2025 in Huntsville, AL.pdf (0.02 MB)
• Voting Delegate Authorization Form - ALM.pdf (0.24 MB)

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Cynthia McCollum to the North Alabama Gas Board effective July 2, 2025 

2. B.Appointments to Madison City Police Citizens Advisory Committee effective April 27, 2025

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2025-115-R: Request for a Restaurant Retail Liquor License from DBMC Restaurants of Huntsville-TM, AL, LLC., doing business as Walk-On's Sports Bistreaux, for its location at 121 Outfield Drive, Madison, AL  35758

• 2025-115-R Request for Restaurant Retail Liquor License (Walk-On's Sports Bistreaux).pdf (0.03 MB)
• Walk-On's Sports Bistreaux - Documents.pdf (0.36 MB)

2. B.Resolution No. 2025-116-R: Request for a Lounge Retail Liquor Class I License from PLG Industries LLC, doing business as CD’s Pub & Grill, for its location at 107 Arlington Drive Suite A, Madison, AL  35758

• 2025-116-R Request for Lounge Retail Liquor Class I License (CD's Pub & Grill).pdf (0.03 MB)
• CD's Pub & Grill - Documents.pdf (0.88 MB)

13.DEPARTMENT REPORTS

CITY CLERK

• A.Proposed Ordinance No. 2025-089: Establishing the use of electronic vote counting devices for the 2025 General Municipal Election (First Reading 03/24/2025)

• 2025-089 Establishing use of electronic vote counting devices.pdf (0.03 MB)

COURT

• A.Resolution No. 2025-119-R: Authorizing Annual Agreement with the Madison County Sheriff and the Madison County Commission for the housing of City inmates ($60 per inmate per day to be paid from Court Department budget)

• 2025-119-R Inmate Housing Agreement.pdf (0.02 MB)
• Madison County inmate housing.pdf (0.24 MB)

ENGINEERING

• A.Resolution No. 2025-099-R: Authorizing Amendment to Agreement with OMI to add an inclinometer on the northeast slope of the Hughes Road embankment to allow for monitoring ($15,877.00 to be paid from Engineering Department budget)

• 2025-099-R Authorize amendment to PSA with OMI (inclinometer Hughes Rd embankment).pdf (0.03 MB)
• Hughes Rd Inclinometer Addendum--Final Amendment.pdf (1.40 MB)
• OMI Amendment to PSA for additional inclinometer install and monitoring--4-14 CC Meeting.pdf (0.02 MB)

• B.Resolution No. 2025-101-R: Authorizing Change Order No. 2 with Miller and Miller for additional quantities for completion of Project No. 20-008 | Brownsferry Road Culvert Replacement ($57,453.93 to be paid from 2019 Gas Tax)

• 2025-101-R Miller & Miller, Inc. Change Order 2 (Browns Ferry Road Box Culvert Replacement).pdf (0.03 MB)
• Change Order #2, Brownsferry Road Box Culvert, Project 20-008.pdf (0.13 MB)
• Statement of Support--Signed 4-10-25.pdf (0.06 MB)
• Miller & Miller, Inc. Amendment to Agreement - Change Order 2 (2024-006-ITB).pdf (0.03 MB)

• C.Resolution No. 2025-108-R: Authorizing a Professional Services Agreement with Neel-Schaffer, Inc. for civil engineering services related to the design of Project No. 25-007 | Balch Road and Mill Road Intersection Improvements ($161,240.00 to be paid from Engineering Department budget)

• 2025-108-R Authorize PSA with Neel-Schaffer Balch & Mill.pdf (0.03 MB)
• Scope--Final.pdf (1.86 MB)
• Professional Services Agreement--4-14 agenda draft.pdf (0.03 MB)

• D.Resolution No. 2025-113-R: Acceptance of Barnett's Crossing, Phase 3A into the City of Madison Maintenance Program

• 2025-113-R Accepting into public use and maintenance (Barnett's Crossping, Phase 3A).pdf (0.03 MB)
• Barnett's Crossing Ph. 3A - Maintenance.pdf (0.28 MB)

• E.Resolution No. 2025-117-R: Award of Bid No. 2025-012-ITB, Intersection Improvements at Gooch Lane and Wall Triana Hwy, to APAC-Alabama, Inc. ($624,358.89 to be paid from Fund 38-150-000-2941-19)

• 2025-117-R Award of Bid No. 2025-012-ITB Intersection Improvements at Gooch and Wall Triana.pdf (0.03 MB)
• Bid Tab.pdf (0.77 MB)
• Bidder Pricing Sheet - APAC-Alabama.pdf (0.67 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2025-057-R: Award of Bid No. 2025-011-ITB, Site Work for Celtic Drive Training Center to Miller & Miller, Inc. ($201,820.00, to be paid from Fund 38: Celtic Drive Training Complex)

• 2025-057-R Award of Bid No. 2025-011-ITB Celtic Drive Training Center.pdf (0.03 MB)
• Bid Tab.pdf (0.64 MB)
• Bidder Pricing Sheet - Miller & Miller.pdf (0.46 MB)

COURT

PLANNING

• A.Proposed Ordinance No. 2025-087: Vacation of drainage easement located within 16 Autumn Ashe Road, Lot 12 of Greenbrier Woods Subdivision (First Reading 03/24/2025)

• 2025-87 VOE Ordinance--16 Autumn Ashe Road.pdf (0.03 MB)
• 25-34 esmt vacation support map 16 Autumn Ashe Rd.pdf (0.10 MB)
• ACD 16 Autumn Ashe Road.pdf (0.02 MB)

• B.Proposed Ordinance No. 2025-100: Vacation of a utility and drainage easement located within 129 Carrie Drive, Lot 15 of Windermere Subdivision Phase 2 (First Reading) 

• Ordinance No. 2025-100.pdf (0.03 MB)
• Drawing.pdf (0.23 MB)
• QCD--129 Carrie Drive.pdf (0.02 MB)

• C.Resolution No. 2025-103-R: Setting a Public Hearing on Proposed Ordinance No. 2025-104; rezoning certain property owned by Huntsville Retail Center Exchange, LLC consisting of 0.84 acres located at 8213 U.S. Highway 72, east of Brookridge Drive, from MC (Medical District) to B3 (General Business District) (First publication 4/23/2025, Synopsis 4/30/2025, Public Hearing 5/27/2025)

• Resolution No. 2025-103-R.pdf (0.03 MB)
• Ordinance No. 2025-104.pdf (0.03 MB)
• Map.pdf (0.26 MB)
• Syn.pdf (0.03 MB)

• D.Resolution No. 2025-105-R: Setting a Public Hearing on Proposed Ordinance No. 2025-106; rezoning certain property owned by John and Lee Boles consisting of 2.89 acres located at the southwest corner of Lanier Road and Celtic Drive from M-1 (Restricted Industrial District) to B1 (Neighborhood Business District) (First publication 4/23/2025, Synopsis 4/30/2025, Public Hearing 5/27/2025) 

• Resolution No. 2025-105-R.pdf (0.03 MB)
• Proposed Ordinance No. 2025-106.pdf (0.03 MB)
• Syn.pdf (0.03 MB)
• Map.pdf (0.20 MB)

• E.Resolution No. 2025-107-R: Setting a Public Hearing on Proposed Resolution No. 2025-112-R; Vacating a portion of Shorter Street right-of-way, located at the northwest corner of Shorter Street and Celtic Drive (Public Hearing 5/27/25)

• 2025-107-R Resolution Setting Hearing on Vacation of Shorter St ROW (1).pdf (0.03 MB)
• 2025-112 Attachment A - Resolution to Vacate Shorter Street ROW.pdf (0.02 MB)
• Exhibit.pdf (0.11 MB)
• ROW Vacation--Shorter Street.pdf (0.02 MB)

• F.Resolution No. 2025-109-R: Setting a Public Hearing on Proposed Ordinance No. 2025-110; rezoning certain property owned by the City of Madison consisting of 0.228 acres located at the northwest corner of Shorter Street and Celtic Drive from B3 (General Business District) to B1 (Neighborhood Business District) (First publication 4/23/2025, Synopsis 4/30/2025, Public Hearing 5/27/2025)

• Resolution No. 2025-109-R.pdf (0.03 MB)
• Proposed Ordinance No. 2025-110.pdf (0.03 MB)
• Map.pdf (0.20 MB)
• Syn.pdf (0.03 MB)

RECREATION

• A.Resolution No. 2025-120-R: Authorizing a Contractor Agreement with Milam Logging, Inc., for the cutting of dead or diseased trees located at the Community Center ($30,000 to be paid from Parks and Recreation Budget, Tree Removal 10-050-000-1941-00)

• 2025-120-R Contractor Services Agreement with Milam Logging.pdf (0.02 MB)
• Contractor Agreement--MCC 4-14 Agenda.pdf (0.03 MB)
• Milam Logging, Inc. Quote.pdf (0.04 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.