REGULAR MEETING OF THE CITY COUNCIL Monday, June 26, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-12-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor John Dees, CrossPointe Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-11-RG, dated June 12, 2023

• Minutes No. 2023-11-RG June 12.pdf (0.09 MB)

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS-PERTAINING TO AGENDA

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-198-R: Authorizing a Request for Services Agreement with New World (a Tyler ERP Solution) for the creation of Positive Pay transmittal file for additional banking security in the amount of $2,800 (to be paid from Finance Department budget)

• Resolution No. 2023-198-R.pdf (0.10 MB)
• NWS RFS Authorization Form.pdf (1.39 MB)

3. C.Resolution No. 2023-203-R: Authorizing the acceptance of renewal Quote No. 26144097 from ESRI, Inc. for software maintenance services from August 1, 2023 through September 30, 2024 in the amount of $4,493.43 (to be paid from Fire Department budget) 

• 2023-203-R Authorize ESRI agreement for Fire Department.pdf (0.02 MB)
• ESRI Quote 6-9-23 (revised).pdf (0.19 MB)

4. D.Resolution No. 2023-204-R:  Designating Synovus Bank as depository for certain City bank accounts and further designating authorized signatures on said accounts

• Resolution No. 2023-204-R.pdf (0.03 MB)

5. E.Resolution No. 2023-213-R: Acceptance of AMIC Settlement Claim No. 059436AK in the amount of $2,1668.19 with a deductible of $500.00 for damaged caused by collision.

• Resolution No 2023-213-R AMIC Police Department.pdf (0.03 MB)
• AMIC Claim No. 059436AK Police Dept.pdf (0.09 MB)

6. F.Resolution No. 2023-217-R: Providing for the disposition of personal property of negligible value (1 L-shaped desk, 1 standalone desk, 2 office chairs, 1 file cabinet) via online auction through GovDeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

• Resolution No. 2023-217-R-GovDeals-Revenues Furniture.pdf (0.03 MB)
• Asset Disposal Form.pdf (0.08 MB)

7. G.Authorization of partial payment to Barge Design Solutions, Inc. in the amount of $34,254.86 on Project No. 19-047 | Wall Triana and I-565 Improvements (Invoice No. 210536, PO No. 2022-1151, April 1, 2023 - May 26, 2023) (to be paid from 2015-A Bond account)

• 19-047 Barge Invoice #11_Inv-210536.pdf (0.15 MB)

8. H.Authorization of payment to Wiregrass Construction in the amount of $15,289.51 on Project No. 20-028 | Middle School Infrastructure (Estimate No. 17 for work performed from April 1 - May 31, 2023 -- Bid No. 2021-008-ITB) (to be paid from 2020-A Bond account)

• Partial Pay #17- PO Closed.pdf (1.34 MB)

9. I.Authorization to solicit bids for the construction of Project No. 22-019 (Downtown Warehouse ditch piping) 

• Plan Set 03.02.23.pdf (7.72 MB)

10. J.Acceptance of the following donation to be deposited into the Senior Center Donation account: T. Colopy in the amount of $20.00

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution 2023-205-R: Authorizing the archiving and live-streaming of the June 21, 2023 video of City Council Work Session meeting

• Resolution No. 2023-205-R Authorization for Recording and Archiving.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No.  2023-196-R:  Authorizing a Professional Services Agreement with Barge Design  Solutions in an amount not to exceed $17,500.00 for a FEMA No-Rise  Certification on Project No. 23-012 | Balch and Browns Ferry Intersection Improvement (to be paid from Engineering Department budget)

• 2023-196-R Authorize PSA Agreement with Barge Design Solutions (FEMA No Rise Certification) .pdf (0.03 MB)
• Professional Services Agreement- Barge Design Solutions Inc.pdf (0.04 MB)
• No-rise Scope of Work.pdf (0.15 MB)

• B.Resolution No  2023-206-R: Acceptance of Acadia at Arlington Park into the City of Madison Maintenance Program

• Resolution No. 2023-206-R Accepting into public use and maintenance (Acadia at Arlington Park).pdf (0.03 MB)
• Acadia at Arlington Park Bond.pdf (0.33 MB)

• C.Resolution No  2023-207-R:  Acceptance of Bradford Station, Phase 2, into the City of Madison Maintenance Program

• Resolution No. 2023-207-R Accepting into public use and maintenance (Bradford Station, Ph 2).pdf (0.03 MB)
• Bradford Station Ph. 2 Bond.pdf (0.29 MB)

• D.Resolution No  2023-208-R: Acceptance of Windermere Subdivision, Phase 2, into the City of Madison Maintenance Program

• Resolution No. 2023-208-R Accepting into public use and maintenance (Windermere, Ph 2).pdf (0.03 MB)
• Windermere Bond Ph. 2.pdf (0.31 MB)

• E.Resolution No. 2023-219-R:  Acceptance of Greenbriar Hills Phase 4 into the City of Madison Maintenance Program

• 2023-219-R Accepting into public use and maintenance (Greenbriar Ph 4).pdf (0.03 MB)

FIRE & RESCUE

• A.Resolution No. 2023-216-R: Authorizing contract with Huntsville Design and Construction, Inc. to make repairs to the front stucco above the bay doors of Fire Station 1 in the amount of $5,567.00 (to be paid from Fire & Rescue Department budget) 

• 2023 216 R Authorize PSA Agreement with Huntsville Design and Construction .pdf (0.03 MB)
• Professional Services Agreement- Huntsville Design Construction .pdf (0.04 MB)
• Repair Proposal for #1 Stucco Repairs 5-19-23.pdf (0.08 MB)

LEGAL

• A.Proposed Ordinance No. 2023-134: Authorizing a Franchise Agreement with Knology of Huntsville, Inc (doing business as WOW!) for the operation and maintenance of a cable and broadband system within the City of Madison (First Reading)

• Ord No. 2023-134 Knology-WOW Franchise Agreement.pdf (0.03 MB)
• Franchise Agreement City of Madison WOW- Revised with 5 year term.pdf (0.10 MB)

• B.Proposed Ordinance No. 2023-188: Amending City Code Section 2-42(4) Order of Agenda Items (First Reading 05/22/2023) 

• Ordinance No. 2023-188 Reordering of Agenda.pdf (0.03 MB)

PLANNING

• A.Proposed Ordinance No. 2023-190: Vacation of a portion of a utility and drainage easement located at 103 Willow Pond Drive within Willow Creek Subdivision (First Reading 06/12/2023)

• 1. VOE Ordinance.pdf (0.03 MB)
• 2. Quit Claim.pdf (0.02 MB)
• Revised Map.pdf (0.08 MB)

POLICE

• A.Resolution No. 2023-201-R: Authorizing an Agreement with Madison Board of Education for additional SRO for 2023-2024 School Year.

• Resolution No. 2023-201-R Authorize Agreement with BOE for SRO for 2023 school year.pdf (0.03 MB)
• BOE--SROs SY2023-2024 DRAFT.pdf (0.03 MB)

• B.Resolution No. 2023-202-R: Authorizing an agreement with Madison Board of Education for Crossing Guards for 2023-2024 School Year.

• Resolution No. 2023-202-R Authorize Agreement with BOE for Crossing Guards for 2023 school year.pdf (0.03 MB)
• BOE--Crossing Guards SY2023-2024 DRAFT.pdf (0.03 MB)

• C.Resolution No. 2023-218-R: Authorizing the submission of Department of Justice Bullet-proof Vest Grant Application ($11,125 to be paid from grant funding and $11,125 in matching funds to be paid from Police Department budget)

• 2023-218-R Authorizing Grant Application for Bulletproof Vests 2023.pdf (0.03 MB)
• BVP Program and App requirement highlights.pdf (0.21 MB)

RECREATION

• A.Resolution No. 2023-209-R: Authorizing a contract with Baseline Sports Construction, LLC for construction of open-air pickleball courts in the amount of $514,535.00 (to be paid from Fund 38)

• 2023-209-R Authorizing Agreement for Construction of Pickleball Field on Hexagon Property.pdf (0.02 MB)
• Baseline Sports Construction LLC Contract.pdf (0.09 MB)
• Proposal - Hexagon Open Air Pickleball Courts.pdf (7.55 MB)

• B.Resolution No. 2023-212-R: Authorizing a contract with InZone, LLC, doing business as Hall of Fame Course Design, for the design and installation of an 18-hole disc golf course at Sunshine Oaks Park in the amount of $56,920 (to be paid from Fund 38)

• 2023-212-R Authorize PSA Agreement with InZone LLC (Disc golf course) .pdf (0.03 MB)
• Professional Services Agreement--InZone LLC.pdf (0.04 MB)
• Proposal Sunshine Oaks Disc Golf Course Madison May 8 2023.pdf (0.18 MB)

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.