REGULAR MEETING OF THE CITY COUNCIL Monday, March 25, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-06-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Cody Edger of Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-05-RG, dated March 11, 2024

• Minutes No. 2024-05 RG March 11.pdf (0.08 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation to Ashley Engles-Ross by Mayor Finley designating March 30, 2024 as Women Owned Business Day in the City of Madison, Alabama

• Women Owned Business - March 2024.pdf (0.06 MB)

2. B.Ballcorps, LLC; Annual Trash Pandas Revenue Update

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-059-R: Authorizing an agreement with Intergraph Improvement Properties, LLC for division of utilities bill for the Public Safety Annex

• 2024-059-R Authorize Agreement with Intergraph to split utility bills for Safety Annex.pdf (0.02 MB)
• Redline (Hexagon - Madison City) UTILITY EXPENSE SHARING AGREEMENT FINAL DRAFT .pdf (0.03 MB)

3. C.Resolution No. 2024-089-R: Providing for the disposition of personal property of negligible value (56 Cisco IP Phones) via online auction through GovDeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

• 2024-089-R.pdf (0.03 MB)

4. D.Resolution No. 2024-097-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation on Claim No. 061299 for wind damage due to severe thunderstorm to four backstops at the WestCo softball complex at Palmer Park which occurred on December 9, 2023 ($124,345.50, minus $1,000 deductible)

• Resolution No 2024-097-R AMIC- Palmer Park.pdf (0.03 MB)
• Proof of Loss.pdf (0.11 MB)

5. E.Acceptance of donation of chairs and a rack for use at the Wellness Center Gym located at 190 Graphics Drive (estimated value of $4,900.  Donor would like to remain anonymous)

6. F.Acceptance of donation from L. Tucker ($30 to be deposited into Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-006-R: Authorizing a Memorandum of Understanding with the City of Huntsville and Madison County for joint funding of the Slaughter Road Intersection Improvements Project (City would reimburse County 1/3 of incurred design costs and periodically reimburse the County 1/3 of the $4,564,242.19 estimated construction cost of the Project.  To paid from the Engineering Department budget)

• Res No. 2024-006-R Authorize MOU with Huntsville and County for Slaughter Road Improvements.pdf (0.03 MB)
• REVISED MOU SLAUGHTER ROAD PROJECT. FINAL DRAFT.pdf (0.04 MB)

• B.Resolution No. 2024-079-R: Authorizing Amendment No. 1 with Kimley-Horn and Associates, Inc. on Project 22-038 |  Burgreen and Hardiman Intersection Signal to prepare two (2) legal descriptions and deeds for the required right-of-way (in amount not to exceed $2,500. To be paid from Engineering Department budget)

• 2024-079-R Amendment to PSA with Kimley-Horn.pdf (0.03 MB)
• 2024-02-23_Amendment #1_COM Notification 22-038_signed.pdf (0.26 MB)

• C.Resolution No. 2024-098-R: Authorization to procure Tract No. 8 for the Segers Road & Maecille Drive Improvement Project (Edward Lee Moore)($4,020.51 to be paid from Engineering Budget) 

• 2024-098-R Authorize Acquisition of ROW for Segers Maecille (Tract 8).pdf (0.03 MB)
• Tract 8 Quitclaim Deed--Edward Lee Moore.pdf (0.02 MB)
• Intersection Improvement diagram.pdf (0.18 MB)

HUMAN RESOURCES

• A.Resolution No. 2024-091-R:  Authorizing Employee Assistance Plan Agreement with Behavioral Health Systems (Estimated $10,000 per year for three-year term)

• 2024-091-R Authorize Agreement with Behavioral Health Systems--March 25 Agenda.pdf (0.02 MB)
• BHS Madison Proposal--2024--For CC Review 3-25 Agenda.pdf (1.29 MB)
• BHS_City_of_Madison_EAP_Agreement_2024_03_BHS_EDIT 3 19 24.pdf (0.11 MB)

• B.Resolution No. 2024-092-R:  Authorizing Professional Contractor Services Agreement with Stacy Thomas for First Responder Wellness Support ($38,000 for one-year term)

• 2024-092-R Authorize Professional Contractor Services Agreement--Stacy Thomas.pdf (0.02 MB)
• Stacy Thomas--Consultant Services Agreement.pdf (0.03 MB)

LEGAL

• A.Resolution No. 2024-094-R: Authorizing an amendment to the agreement with Huntsville Utilities for streetlight maintenance

• 2024-094-R Authorize Amended Streetlight Maintenance Agreement with Huntsville Utilities.pdf (0.02 MB)
• HU Contract.pdf (0.34 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.