REGULAR MEETING OF THE CITY COUNCIL Monday, September 11, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-17-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor J.C. Hopkins, Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-09-WS, dated August 28, 2023

• Minutes No. 2023-09-WS August 28.pdf (0.06 MB)

2. B.Minutes No. 2023-16-RG, dated August 28, 2023

• Minutes No. 2023-16-RG August 28.pdf (0.08 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation by Mayor designating the week of September 17-23, 2023 as Constitution Week to the 5 local chapters of Daughters of American Revolution(DAR).

• Constitution Week 2023.pdf (0.06 MB)

8.PUBLIC COMMENTS

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-292-R: Authorizing the disposal of desk chairs formerly utilized by the Legal Department via online auction through Govdeals website

• Res No. 2023-292-R disposal of personal property via Govdeals.pdf (0.03 MB)

3. C.Resolution No. 2023-299-R: Acceptance of settlement from Alabama Municipal Insurance Corporation, Claim No. 059907, for a Police vehicle involved in an accident on May 17, 2023 ($3,313.95 to be deposited into General Operating account)

• Resolution No 2023-299-R AMIC- Police Department (3).pdf (0.03 MB)
• Sworn Statement Proof of Loss - 059907AK.pdf (0.10 MB)

4. D.Resolution No. 2023-304-R: Acceptance of settlement from Alabama Municipal Insurance Corporation, Claim No. 060200HM, for a Police vehicle involved in an accident on July 13, 2023 ($372.05 to be deposited into General Operating account)

• Resolution No 2023-304-R AMIC- Police Department .pdf (0.03 MB)
• Sworn Statement of Loss - Claim #060200HM Police.pdf (0.38 MB)

5. E.Authorization of payment to MidSouth Paving Inc. in the amount of $6,209.94 for Asphalt Paving on Hughes Rd performed on Project No. 20-028 Middle School Infrastructure (to be paid from 2020-A GO Bond account)

6. F.Authorization of payment to MidSouth Paving Inc. in the amount of $78,462.38 for Asphalt Paving on Hughes Rd performed on Project No. 20-028 Middle School Infrastructure (to be paid from 2020-A GO bond account)

7. G.Authorization of payment to CDG Engineers & Associates in the amount of $12,175.00 for professional services through August 31, 2023 on Project No. 23-008 | County Line Road and Royal Drive Extension (Invoice No. 5) (to be paid from Fund 38)

• Invoice #5 23-008 (Fund 38).pdf (0.05 MB)

8. H.Authorization of payment to Rogers Group Inc in the amount of $161,211.21for Sullivan Street Widening performed on CIP Project No. 18-023 (Invoice No. 46423) (to be paid from 2018-C Go Bond)

• Final Payment #17 18-023 (PO Closed).pdf (0.40 MB)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Proposed Ordinance No. 2023-306: Repeal and replace of Code Section 2-42(4) regarding order of business for Council Meetings (First Reading) 

• 2023-306 Reordering of Agenda.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Michael "Scott" Harbour to Place 2 on the Zoning Board of Adjustment and Appeals from Supernumerary 1 Position to fill a vacated term

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2023-279-R:  Request for a Lounge Retail Liquor - Class I license from The Leaf Cigar Emporium LLC., doing business as The Leaf Cigar Emporium, for their location at 12110 County Line Road Suite B, Madison, AL 35756

• 2023-279-R Approval of Liquor License Application for Lounge Retail Liquor (The Leaf Cigar Emporium).pdf (0.03 MB)
• TLCE LLC.pdf (0.23 MB)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2023-181-R: Authorizing acquisition of property and easements necessary for construction of the Hardiman Road & Madison Branch Boulevard roundabout in the amount of $65,000 (to be paid from Engineering Budget) 

• 2023-181-R Authorize Acquisition of ROW Property (Dr. Jain) - REVISED .pdf (0.03 MB)
• Warranty Deed--ROW FINAL DRAFT.pdf (0.02 MB)
• TCE- DEED Dr. Jain - FINAL DRAFT.pdf (0.02 MB)
• Overhead View of Proposed Roundabout Location.pdf (0.16 MB)
• Survey of ROW & TCE.pdf (0.09 MB)

• B.Resolution No. 2023-293-R: Authorizing  a Professional Services Agreement with Nivens & Associates Appraisals, Inc. for appraisal of twelve (12) property acquisitions required for Project No. 22-039 | Segers Road & Maecille Drive Intersection Improvement  (not to exceed $18,000.00, to be paid from Engineering Department budget)

• 2023 293 PSA with Nivens Associates Appraisals Inc.pdf (0.02 MB)
• Professional Services Agreement--Nivens & Associates Appraisals.pdf (0.04 MB)
• Fee Quote - Segers & Maecille Intersection Project.pdf (0.13 MB)

• C.Resolution No. 2023-298-R: Authorizing an amendment to a Professional Services Agreement with OHM Advisors regarding Project No. 23-011 | Balch and Gooch Intersection Improvements in the amount of $6,500.00 (to be paid from the Engineering Department budget)

• 2023-298-R Authorize Amendment One to PSA with OHM Advisors for Engineering Services (Balch Road Gooch Lane).pdf (0.03 MB)
• City of Madison - Balch Road and Gooch Lane Amendment 1.pdf (0.22 MB)

HUMAN RESOURCES

• A.Resolution No. 2023-268-R: Approving an Hold Harmless Agreement with Insanity Skate Inc. to allow a driving course training event to occur in their parking lot

• 2023-268-R Authorizing an Agreement with Insanity Skate Inc.pdf (0.03 MB)
• Hold Harmless Agreement-- skidcar--MZ edits 9-5-23.pdf (0.02 MB)

• B.Resolution No. 2023-280-R: Authorizing changes to the Job Classification Plan to accommodate the Facilities & Grounds Department's Staffing Plan

• Resolution No. 2023-280-R--Changes to the Job Classification Plan (Facilities and Grounds Staffing)--9-11-23.pdf (0.03 MB)

INFORMATION TECHNOLOGY

• A.Resolution No. 2023-301-R: Authorizing supplemental insurance (to be paid from General Operating budget)

• 2023-301-R Authorization of supplemental insurance.pdf (0.03 MB)

• B.Resolution No. 2023-305-R: Authorizing an agreement with Comcast, LLC for installation of fiber for the 23A Business Park Building

• 2023-305-R Authorization agreement with Comcast, LLC for entry & installation of fiber lines.pdf (0.03 MB)
• Comcast Agreement for fiber install.pdf (0.04 MB)

LEGAL

• A.Resolution No. 2023-297-R: Authorizing an agreement with Swatek, Vaughn & Bryan, LLC for governmental relations and lobbying services in the amount of $5,000 per month for a one-year period (to be paid for by Legal Department budget)

• 2023-297-R Authorize PSA Agreement with SV & B.pdf (0.03 MB)
• Swatek contract 2023-2024.pdf (0.08 MB)

• B.Proposed Ordinance No. 2023-303: Authorizing a new offense of Hands-Free driving to City Code (First Reading)  

• 2023-303 Wireless Devices Hands Free.pdf (0.03 MB)

POLICE

• A.Resolution No. 2023-287-R: Authorizing a Memorandum of Agreement with Alabama Law Enforcement Agency and Alabama Gulf Coast High Intensity Drug Trafficking Area for the reimbursement of overtime expenses to the City in the amount of $20,050

• 2023-287-R Authorize ALEA - HIDTA Grant Agreement.pdf (0.03 MB)

RECREATION

• A.Resolution No. 2023-296-R: Authorizing an agreement with the City of Huntsville for scheduling and dispatch services for MARS ($26,780.00 payment for 2024 FY and $955.37 per vehicle maintenance fee to be paid from Recreation Department budget)

• 2023-296-R Approving Agreement with City of Huntsville for Scheduling and Dispatch Services for MARS.pdf (0.02 MB)
• FY24 MARS Contract.pdf (0.15 MB)

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.