REGULAR MEETING OF THE CITY COUNCIL Monday, September 22, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-18-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Lewis Martin of Madison Church of the Nazarene

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-17-RG, dated September 8, 2025

• Minutes 2025-17-RG September 8, 2025.pdf (0.08 MB)

2. B.Minutes No. 2025-05-WS, dated September 3, 2025

• Minutes No. 2025-05-WS September 3 .pdf (0.06 MB)

3. C.Minutes No. 2025-02-SP, dated September 2, 2025

• Minutes No. 2025-02-SP September 2, 2025.pdf (0.05 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Certificates to Alabama American Legion Boys State and Alabama American Legion Auxiliary Girls State

• Boys State - BJHS Karsten Wallace.pdf (0.19 MB)
• Boys State - BJHS Michael Howell.pdf (0.19 MB)
• Boys State - JCHS David Tettey.pdf (0.19 MB)
• Girls State - JCHS Disha Patel.pdf (0.19 MB)
• Girls State - BJHS Autum Glover.pdf (0.19 MB)
• Boys State - JCHS Christian Wester.pdf (0.19 MB)
• Girls State - JCHS Anna Kate O'Donnell.pdf (0.19 MB)
• Girls State - BJHS Reese Calomarde.pdf (0.19 MB)

2. B.Presentation of a Proclamation by Mayor Finley designating September 2025 as GYN Cancer Awareness Month in the City of Madison, Alabama, to Betsy Fetner, Program Director of the Laura Crandall Brown Foundation

• GYN Cancer Awareness Month - Sept 2025.pdf (0.07 MB)

3. C.Presentation of Resolution No. 2025-297-R to Scouting America Troop 350 in recognition of their 30-Year Anniversary

• Boy Scouts Troop 350 .pdf (0.03 MB)

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Acceptance of $1,500 donation from Joann Knedler (to be deposited into the Fire Department Donations account)

3. C.Acceptance of donations from the following individuals for the Madison Senior Center Stained-Glass Program: S. Williams, E. Ladnier, and J. Ray, $40 each ($120.00 to be deposited into Senior Center Donations account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

• A.Resolution No. 2025-252-R: Adopting the Annual Operating Budget for the City of Madison for FY 2026

• 2025-252-R adopteding FY 2026 budget_revised 9.18.pdf (2.48 MB)

• B.Resolution No. 2025-296-R: Approving Amendment to the City of Madison's General Capital Improvement Fund and list of Capital Improvement Projects (Fund 38)

• 2025-296-R amending CIP list to be funded from Fund 38.pdf (0.72 MB)

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2025-295-R: Authorizing funding from Council Special Projects budget for Christmas decorations (not to exceed $20,000)

• 2025-295-R Council Special Projects funding for Christmas decorations.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Tristram Evans to Place 4 of the Madison Station Historic Preservation Commission with a term expiration of September 3, 2028

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2025-287-R:  Amended Resolution Authorizing Continuing Levy of Currently Existing Ad Valorem Taxes in the City of Madison at Existing Rates and Levying Additional Municipal Ad Valorem Taxes for Public School Purposes in the Portion of the City of Madison Situated in Limestone County 

• 2025-287-R Annual Ad Valorem Tax Resolution (Sanderson Draft)--Clean for 9-22 Agenda.pdf (0.03 MB)

ENGINEERING

• A.Proposed Ordinance No. 2025-255: Changing the name and designation of a public street from Dunlop Boulevard to Town Madison Boulevard (First Reading 09/08/2025)

• 2025-255 street name change (Dunlop Blvd to Town Madison Blvd).pdf (0.03 MB)
• Dunlop Name Change Request.pdf (0.33 MB)

FACILITIES & GROUNDS

• A.Resolution No. 2025-292-R: Approving the renewal of service agreement with Gen-Co Inc. for quarterly planned maintenance inspections and annual load bank tests on eight generators (FY2026 amount $20,400 to be paid from Facilities & Grounds Department budget)

• 2025-292-R Authorize Contractor Services Agreement with Gen-Co.pdf (0.02 MB)
• 2025-292-R ATTACHMENT Contractor Agreement GEN-CO Inc. preventative maintenance.pdf (0.03 MB)
• Gen Co City of Madison 2025-26 Generator Maintenance Proposal with Quarterlies_.pdf (0.23 MB)

• B.Resolution No. 2025-299-R: Renewal of service agreement with State Systems, Inc. for fire safety inspections and monitoring services (FY 26 cost: $24,256, paid in quarterly installments of $6,064 from the Facilities & Grounds Department budget)

• 2025-299-R Authorize Contractor Services Agreement with State Systems.pdf (0.02 MB)
• 2025-299-R ATTACHMENT Contractor Agreement State Systems, Inc.pdf (0.03 MB)
• State Systems City of Madison Quarterly Service Agreement FY2025-2026.pdf (0.26 MB)

HR

• A.Resolution No. 2025-306-R: Authorizing change to the Job Classification Plan

• Resolution 2025-306-R HR Class Plan Title Change--Aide to Mayor to Director of Operations and Communications.pdf (0.03 MB)

LEGAL

• A.Resolution No. 2025-301-R:  A Resolution Authorizing Third Amendment to the Articles of Organization and Appointment of Board Members to the Health Care Authority of North Alabama  

• 2025-301-R Third Amendment to Articles of Organization and Appointments for Health Care Authority .pdf (0.03 MB)
• 2025-301-R ATTACHMENT--HCA Application to City Council.pdf (0.26 MB)
• 2025-301-R ATTACHMENT--Certificate of Incorporation.pdf (0.45 MB)
• 2025-301-R ATTACHMENT--First Amendment to Certificate of Incorporation.pdf (0.29 MB)
• 2025-301-R ATTACHMENT--Second Amendment.Health Care Authority of North Alabama.pdf (0.64 MB)

• B.Ordinance No. 2025-302:  Authorizing Franchise Agreement with Uniti Fiber GulfCo, LLC (First Reading)

• 2025-302 Uniti Fiber GulfCo Franchise Agreement.pdf (0.03 MB)
• GulfCo- Madison Franchise Agreement--City Draft--9-18-25--Final Clean for CC Review.pdf (0.07 MB)
• Exhibit 3--ROW Permit.pdf (0.21 MB)
• Exhibit 4--App For Road or Lane Closure.pdf (0.50 MB)

• C.Proposed Ordinance No. 2025-230:  Authorizing Amended and Restated Lease, License, and Management Agreement with BallCorps, LLC (First Reading)

• 2025-230 Authorizing lease, license, and management agreement with BallCorps, LLC.pdf (0.03 MB)
• Amended and Restated Venue License, Lease and Management Agreement--Clean --9-19-25--CC Agenda Copy.pdf (1.73 MB)
• Venue Improvement Agreement--City Draft--9-19-25--Clean--CC Agenda Copy .pdf (0.54 MB)

• D.Proposed Ordinance No. 2025-229:  Amending Chapter 10 of the Madison City Code pertaining to distribution of Lodging Tax proceeds (First Reading)

• 2025-229 Amending lodging tax earmarks--Draft 9-16-25.pdf (0.03 MB)

PLANNING

• A.Proposed Ordinance No. 2025-276: Vacation of utility and drainage easement located within 143 Inwood Trail, Lot 3 of Woodland Hills Subdivision Third Addition (First reading 09/08/2025)

• 2025-276 vacation utility and drainage easement (143 Inwood Trail).pdf (0.03 MB)
• 143 Inwood Trail - Retaining Wall (revised).pdf (0.31 MB)
• 2025-276 ATTACHMENT QCD 143 Inwood Trail.pdf (0.02 MB)

• B.Proposed Ordinance No. 2025-277: Vacation of utility and drainage easement located within Lots 8 and 9, Block 2, of Eastview Manor Subdivision (First reading 09/08/2025)

• Ordinance No. 2025-277.pdf (0.03 MB)
• Survey.pdf (0.09 MB)
• 2025-277 ATTACHMENT QCD (Eastview Manor Subdivision).pdf (0.02 MB)

• C.Proposed Ordinance No. 2025-278: Vacation of utility and drainage easement located within Lots 178 and 179 of Bellawoods, Phase 4 Subdivision (First Reading 09/08/2025)

• 2025-278 vacation utility and drainage easement (Bellawoods, Phase 4).pdf (0.03 MB)
• Survey.pdf (0.08 MB)
• 2025-278 ATTACHMENT vacation utility and drainage easement (Bellawoods, Phase 4).pdf (0.02 MB)

• D.Proposed Ordinance No. 2025-289: Vacation of utility and drainage easement located within Tract 1 of Tall Oaks Subdivision (First Reading)

• 2025-289 Vacation of Easement (Tall Oaks Subdivision LDS).pdf (0.03 MB)
• Exhibit Ordinance 2025-289.pdf (2.47 MB)
• Quit Claim Deed_Tall Oaks Subdivision Track 1 (Ord 2025-289).pdf (0.02 MB)

• E.Proposed Ordinance No. 2025-290: Vacation of utility and drainage easement located within Lots 7A & 7B of a resubdivision of Lot 7 of Arlington Park Subdivision (First Reading)

• 2025-290 Vacation of Easement (Arlington Park).pdf (0.03 MB)
• Exhibit - Ordinance No. 2025-290.pdf (1.93 MB)
• Quit Claim Deed_Arlington Park, Lots 7A and 7B (Ord 2025-290).pdf (0.02 MB)

• F.Proposed Ordinance No. 2025-291: Vacation of drainage easement located within Lots 122-124 of Bellawoods Phase 4 Subdivision (First Reading)

• 2025-291 Vacation of Easements (Bellawoods).pdf (0.03 MB)
• Exhibit - Ordinance No. 2025-291.pdf (4.28 MB)
• Quit Claim Deed_Bellawoods, Phase 4 (Ord 2025-291).pdf (0.02 MB)

POLICE

• A.Resolution No. 2025-300-R: Authorizing an MOU for participation in the National Integrated Ballistic Information Network (NIBIN) with the Bureau of Alcohol, Tobacco, Firearms, and Explosives (ATF) (no cost to City)

• 2025-300-R Authorize MOU ATF re NIBIN.pdf (0.03 MB)
• nibin-fact-sheet-fy24-508c.pdf (0.34 MB)

RECREATION

• A.Resolution No. 2025-294-R: Authorizing an agreement with the City of Huntsville for dispatch and scheduling services for the Madison Assisted Ride Service ($30,387.28 to be paid from Recreation Department budget)

• 2025-294-R Approving Agreement with City of Huntsville (MARS).pdf (0.02 MB)
• FY26 COM MARS Contract Final.pdf (0.03 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.