REGULAR MEETING OF THE CITY COUNCIL Monday, January 27, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-02-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Lewis Martin of Madison Church of the Nazarene

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-01-RG, dated January 13, 2025

• Minutes No. 2025-01-RG January 13.pdf (0.08 MB)

2. B.Minutes No. 2025-01-WS, dated January 13, 2025

• Minutes No. 2025-01-WS January 13.pdf (0.06 MB)

7.PRESENTATIONS AND AWARDS

1. A.Madison Street Festival - Crystal McBrayer

PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

8.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2025-008-R: Approving an annual appropriation agreement with the Madison Beautification and Tree Board for FY 25 ($7,500 to be paid from General Operating account)

• Resolution No. 2025-008-R.pdf (0.03 MB)
• Madison Beautification Tree Board FY25 (Final).pdf (0.03 MB)

3. C.Resolution No. 2025-009-R: Approving an annual appropriation agreement with the Madison City Community Orchestra for FY 25 ($4,000 to be paid from General Operating account)

• Resolution No. 2025-009-R.pdf (0.03 MB)
• Madison City Community Orchestra FY25 (Final)_MCCO.pdf (0.03 MB)

4. D.Resolution No. 2025-010-R: Approving an annual appropriation agreement with Partnership For A Drug-Free Community for FY 25 ($20,000 to be paid from General Operating account)

• Resolution No. 2025-010-R.pdf (0.03 MB)
• Partnership for a Drug-Free Community FY25.pdf (0.03 MB)

5. E.Resolution No. 2025-011-R: Approving an annual appropriation agreement with the U.S. Space and Rocket Center for FY 25 ($10,000 to be paid from General Operating account)

• Resolution No. 2025-011-R.pdf (0.03 MB)
• US Space and Rocket Center FY25 (Final).pdf (0.03 MB)

6. F.Resolution No. 2025-012-R: Approving an annual appropriation agreement with the Riley Center for FY 25 ($7,500 to be paid from General Operating account)

• Resolution No. 2025-012-R.pdf (0.03 MB)
• The Riley Center FY25 (Final).pdf (0.03 MB)

7. G.Resolution No. 2025-034-R:  Ratifying an emergency purchase of CAT motorgrader/snowplow from Thompson Tractor ($123,050 paid from Public Works Department budget)

• 2025-034-R Authorizing Emergency Purchase of Caterpillar Motor Grader.pdf (0.03 MB)
• Jan. 14 Thompson Quote.pdf (0.16 MB)
• Purchase Order--1-15-25.pdf (0.36 MB)
• 2020 Motor Grader Specs.pdf (0.77 MB)

8. H.Acceptance of donation from L. Tucker ($30 to be deposited into Madison Senior Center donation account for programming supplies)

9. I.Acceptance of donation from Madison Visionary Partners ($800,185 to be deposited into Fund 38, Community Center Donation)

10. J.Acceptance of donation from Julie Mann (in the amount of $50 to be used for Fire Station 2)

9.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

10.BOARD/COMMITTEE APPOINTMENTS

11.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

12.DEPARTMENT REPORTS

CITY CLERK

• A.Proposed Ordinance No. 2025-027: Amending Ordinance No. 2011-299 "Establishing Polling Locations for Municipal Elections in the City of Madison" by changing polling location for Council Districts 1, 2, and 4 in Limestone County to James Clemens High School (First Reading)

• 2025-027 Relocating Polling Locations for Districts 1, 2, and 4 to James Clemens.pdf (0.03 MB)

ENGINEERING

• A.Resolution No. 2025-029-R: Award of Bid No. 2025-002-ITB, Palmer Park Pedestrian Bridges to Lambert Contracting, LLC ($350,504.64 to be paid from Engineering Department Capital Outlay)

• 2025-029-R Award of Bid No. 25-002-ITB Pedestrian Bridges.pdf (0.03 MB)
• Bid Tab.pdf (0.64 MB)
• Bidder Pricing Sheet - Lambert Contracting.pdf (0.84 MB)

• B.Proposed Ordinance No. 2025-023: Amending Section 32-131 of the Madison City Code of Ordinances entitled "Parking in Conformity with Established Regulations" by prohibiting parking on a portion of Lifeway Street (First Reading 01/13/2025)

• 2025-023 Amendment to City Code Section 32-131 to include prohibited parking on Lifeway Street redline knb 1.3.2025.pdf (0.03 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2025-030-R: Approving a Professional Services Agreement with J.M. Phillips Engineering, LLC, for civil engineering design services for the proposed improvements to the north entrance to Palmer Park ($29,078 to be paid from the Recreation Department Special Projects account)

• 2025-030-R Authorize Professional Services Agreement with JM Phillips Engineering, LLC clean knb 1.16.25.pdf (0.03 MB)
• Professional Services Agreement--Palmer Park north entrance improvements clean knb 1.16.25.pdf (0.04 MB)
• J.M. Phillips Engineering Proposal--12-24-24.pdf (0.22 MB)

• B.Proposed Ordinance No. 2025-024: Authorizing the Mayor to execute a one-year lease agreement extension with tenants of 28720 Huntsville Browns Ferry Road ($1,500 per month payable to City) (First Reading 01/13/2025)

• 2025-024 Authorize one year lease of 28720 Huntsville Browns Ferry Road.pdf (0.03 MB)
• 28720 Browns Ferry Road - 2025 one year lease--Clean--DRAFT--1-8-25.pdf (0.03 MB)
• Exhibit A--Browns Ferry House.pdf (0.11 MB)

LEGAL

• A.Resolution No. 2025-035-R:  Authorizing Purchase of Right of Way and Acquisition of Temporary Construction Easements for Segers Road and Maecille Drive Intersection Improvement Projects (approximately $207,200 to be paid from Fund 38)

• 2025-035-R Acquisition of Rights of Way for Segers and Maecille Improvements Projects.pdf (0.03 MB)
• 2025-035-R--Exhibit A--Map of All Tracts.pdf (0.35 MB)
• 2025-035-R--Exhibit B--Legal Descriptions--Segers and Maecille.pdf (0.03 MB)

RECREATION

• A.Resolution No. 2025-031-R: Award of Bid No. 2024-015-ITB, Palmer and Dublin Park Soccer Lighting Project to Wild Monkey, LLC, dba 47E ($148,673.44 to be paid from Recreation Department Special Projects account)

• 2025-031-R Award of Bid No. 24-015-ITB Soccer Lighting.pdf (0.03 MB)
• Bid Tab.pdf (0.68 MB)
• Bidder Pricing Sheet - 47E.pdf (0.61 MB)

• B.Resolution No. 2025-032-R: Award of Bid No. 2024-016-ITB, Playground Installation Project to Struthers Recreation, LLC ($128,435.00 to be paid from Recreation Department Neighborhood Park account)

• 2025-032-R Award of Bid No. 24-016-ITB Playground Install.pdf (0.03 MB)
• Bid Tab.pdf (0.63 MB)
• Bidder Pricing Sheet - Struthers Recreation.pdf (0.47 MB)

• C.Resolution No. 2025-036-R: Authorizing a Professional Services Agreement with Crystal Dixon for fitness instructor services through the Parks & Recreation Department (no charge to City, courses cost $5 to $25 per person)

• 2025-036-R Authorize professional services agreement for Fitness Instructor (Dixon).pdf (0.02 MB)
• Fitness Instructor contract - Dixon clean knb 1.16.25.pdf (0.03 MB)

• D.Resolution No. 2025-037-R: Authorizing a Professional Services Agreement with Rosalie Holcombe for art instructor classes through the Parks & Recreation Department (no charge to City, courses cost $10 - $40 per person)

• 2025-037-R Authorize professional services agreement for art classes (Holcombe).pdf (0.02 MB)
• Instructor Contract art classes (Holcombe) clean knb 1.16.25.pdf (0.03 MB)

• E.Resolution No. 2025-038-R: Authorizing a Professional Services Agreement with Katie Stephenson for makeup application instructor classes through the Parks & Recreation Department (no charge to City, courses cost $20 - $50 per person)

• 2025-038-R Authorize professional services agreement for makeup classes (Stephenson).pdf (0.02 MB)
• Instructor Contract makeup application (Stephenson) clean knb 1.16.25.pdf (0.03 MB)

• F.Resolution No. 2025-039-R: Authorizing a Professional Services Agreement with Michelle Thao for fitness instructor classes through the Parks & Recreation Department (no charge to City, courses cost $5 - $25 per person)

• 2025-039-R Authorize professional services agreement for Fitness Instructor (Thao).pdf (0.02 MB)
• Fitness Instructor contract - Thao clean knb 1.17.25.pdf (0.03 MB)

• G.Resolution No. 2025-040-R: Authorizing a Professional Services Agreement with Maria Troupe for arts and crafts classes through the Parks & Recreation Department (no charge to City, courses cost $10 - $60 per person)

• 2025-040-R Authorize professional services agreement for art classes (Troupe).pdf (0.02 MB)
• Instructor Contract art classes (Troupe) clean knb 1.17.25.pdf (0.03 MB)

• H.Resolution No. 2025-041-R: Authorizing a Professional Services Agreement with Hunter Vroonland for arts instructor classes through the Parks & Recreation Department (no charge to City, courses cost $10 - $40 per person)

• 2025-041-R Authorize professional services agreement for art classes (Vroonland).pdf (0.02 MB)
• Instructor Contract art classes (Vroonland) clean knb 1.17.25.pdf (0.03 MB)

13.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

14.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.