REGULAR MEETING OF THE CITY COUNCIL Monday, December 22, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-24-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Madison Police Chaplain Robin Cramer

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-08-WS, dated December 3, 2025

• Minutes No. 2025-08- WS December 3, 2025.pdf (0.06 MB)

2. B.Minutes No. 2025-23-RG, dated December 8, 2025

• Minutes 2025-23-RG December 08, 2025.pdf (0.10 MB)

7.PRESENTATIONS AND AWARDS

1. A.Madison Visionary Partners Annual Update - Christina Hearne, Executive Director

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2025-335-R:  Approving an Annual Appropriation Agreement with The Enrichment Center for FY26  ($25,000 to be paid from General Operating account)

• Resolution No. 2025-335-R.pdf (0.03 MB)
• The Enrichment Center FY26 (Draft).pdf (0.05 MB)

3. C.Resolution No. 2025-336-R:  Approving an Annual Appropriation Agreement with Wellstone, Inc for FY26  ($45,000 to be paid from General Operating account)

• Resolution No. 2025-336-R.pdf (0.03 MB)
• Wellstone Inc. FY26 (Draft).pdf (0.03 MB)

4. D.Resolution No. 2025-337-R:  Approving an Annual Appropriation Agreement with the Land Trust of North Alabama for FY26 ($10,000 to be paid from General Operating account)

• Resolution No. 2025-337-R.pdf (0.03 MB)
• Land Trust of N. AL FY26 (Draft).pdf (0.03 MB)

5. E.Resolution No. 2025-338-R:  Approving an Annual Appropriation Agreement with Madison Visionary Partners for FY26 ($55,000 to be paid from General Operating account)

• Resolution No. 2025-338-R.pdf (0.03 MB)
• Madison Visionary Partners FY26 (Draft).pdf (0.43 MB)

6. F.Resolution No. 2025-339-R:  Approving an Annual Appropriation Agreement with KTECH, a Workforce Initiative of The Kids to Love Foundation, for FY26 ($5,000 to be paid from General Operating account)

• Resolution No. 2025-339-R.pdf (0.03 MB)
• KTECH - Kids to Love Foundation FY26 (Draft).pdf (0.03 MB)

7. G.Resolution No. 2025-410-R: Authorizing the renewal of the Microsoft Licensing Agreement with SHI for a one-year term ($79,633.05 to be paid from IT Department budget)

• 2025-410-R Authorizing software subscription renewal with SHI International.pdf (0.02 MB)
• SHI Proposal.pdf (0.06 MB)

8. H.Resolution No. 2025-418-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 064729 on an incident which occurred on August 28, 2025, to a Public Works vehicle ($5,507.22 [less a $1,000 deductible] to be deposited into General Operating account)

• Resolution No. 2025-418-R.pdf (0.03 MB)
• Sworn Statement in Proof of Loss_001.pdf (0.39 MB)

9. I.Acceptance of donations from: S. Kollman in the amount of $200, and P. Nichols in the amount of $40 for Senior Center programs (to be deposited into the Senior Center Donations account)

10. J.Acceptance of donation from: DGore for Madison Senior Center Programming in the amount of $40.00

11. K.Acceptance of donation from:KTran for Madison Senior Center Programming in the amount of $100.00

10.PRESENTATIONS OF REPORTS

MAYOR RANAE BARTLETT

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 DAVID BIER

COUNCIL DISTRICT NO. 3 BILLIE GOODSON

COUNCIL DISTRICT NO. 4 MICHAEL MCKAY

COUNCIL DISTRICT NO. 5 ALICE LESSMANN

COUNCIL DISTRICT NO. 6 ERICA WHITE

COUNCIL DISTRICT NO. 7 KENNETH JACKSON

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Brenda Buschmann to seat 4 of the Zoning Board of Adjustment and Appeals with a term expiration of December 31, 2028

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2025-385-R: Authorizing the assessments of weed liens (21 Morningside Drive for $778.30; 102 Windy Way Drive for $578.89; 108 Claytor Lane for $578.30; 108 Tumbleweed Drive for $603.30; 110 Sunnyfield Drive for $578.30; 111 Dartford Drive for $578.30; 112 Markum Lane for $578.30; 118 Cresent Circle for $478.30; 120 Cresent Circle for $553.30; 125 Freedom Way for $1078.30; 126 Creekrock Drive for $578.30; 131 High Coach Way for $678.89; 133 Lewis Lane for $578.30; 180 Dusty Trail for $678.30; 190 Shelton Road for $2078.30; 315 Maplewood Drive for $553.30; 316 Maplewood Drive for $578.30; 323 Pension Row for $578.30; 798 Seina Vista Drive for $678.89; 1100 Princeton Drive for $1378.30)

• Resolution No. 2025-385-R Weed Liens for 2025 Abated Properties.pdf (0.03 MB)
• Notice of Itemized Statements.pdf (1.41 MB)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No 2025-407-R: Authorizing a Professional Services Agreement with Halliburton Surveying & Mapping, Inc. for a topographic and right of way survey of the area on the East side of Hughes Road between Lynbrook and Oakland Trace on Project 26-006 A | Hughes Sidewalks at Discovery Middle School (not to exceed $9,300.00 to be paid from Engineering Department budget)

• 2025-407-R Authorize Agreement with Halliburton Surveying and Mapping LLC (Hughes sidewalks at Discovery Middle).pdf (0.03 MB)
• ATTACHMENT 2025-407-R Halliburton PSA - surveying services (Hughes sidewalks at Discovery).pdf (0.03 MB)
• ATTACHMENT 2025-407-R Halliburton Scope of Services and Fee Schedule.pdf (1.31 MB)

• B.Ordinance No 2025-408:  Approving Amendments to State and Federal Standards for the Prevention of Flood Damage (First Reading)

• 2025-408 FEMA Flood Damage Prevention Ordinance.pdf (0.11 MB)

• C.Resolution No. 2025-412-R: Awarding Bid No. 2025-023-ITB for the provision of street sweeping services to Sweeping Corporation of America, LLC, in the amount of $64,965.00 per year for up to three years (to be paid from Stormwater User Fee)

• 2025-412-R Awarding Bid for street sweeping services.pdf (0.03 MB)
• Bid Tab.pdf (0.63 MB)
• Bidder Pricing Sheet - Sweeping Corporation of America.pdf (0.55 MB)

LEGAL

• A.Proposed Ordinance No. 2025-413: Authorizing the Water & Wastewater Board of the City of Madison, doing business as Madison Utilities, to dispose of certain personal property (First Reading)

• 2025-413 Disposal of certain real property owned by Madison Utilities.pdf (0.03 MB)
• Madison Utilities Res. WWB-135-2025 COM.pdf (1.47 MB)

PLANNING

• A.Proposed Ordinance No. 2025-409: Vacation of utility and drainage easement located within 157 Shalerock Drive, Lot 97 of Moore's Creek Phase 3 Subdivision (First Reading)

• 2025-409 Vacation of utility and drainage easement located within 157 Shalerock Drive (Lot 97 Moore's Creek, Phase 3).pdf (0.03 MB)
• survey.pdf (0.11 MB)
• Quit Claim_157 Shalerock Drive_Lot 97 Moore's Creek, Phase 3 (Ord 2025-409).pdf (0.02 MB)

• B.Ordinance No. 2025-421:  Assenting to the Annexation of Property Located at 8094 Highway 72 West into the City of Madison (First Reading)

• 2025-421 Annexation of Clift Farms Costco Property--Updated Final Draft--12-22-25.pdf (0.03 MB)

POLICE

• A.Resolution No. 2025-403-R: Authorizing purchase of three 2026 Ford Police Interceptor AWD Utility-T191L from Stivers Ford Lincoln through the state bid list ($44,466 per vehicle/$133,398 total to be paid from Police Department Capital Outlay budget)

• 2025-403-R Authorize purchase of three 2026 Police Interceptor AWD vehicles through State Bid.pdf (0.02 MB)
• Quote for 2026 Ford Interceptor.pdf (1.18 MB)

• B.Resolution No. 2025-404-R: Authorizing purchase of three lights and sirens outfitting packages from Haynes Emergency Lighting through the state bid list ($14,857.30 per vehicle/$44,571.90 total to be paid from Police Department Capital Outlay budget)

• 2025-404-R Authorize purchase of lights and sirens outfitting packages through State Bid (PD).pdf (0.02 MB)
• Quote for Lights and Siren Package.pdf (2.39 MB)

• C.Resolution No. 2025-405-R:  Authorizing purchase of three dash cameras from Axon Enterprise, Inc., through the state bid list ($46,602 to be paid from Police Department Capital Outlay budget)

• 2025-405-R Authorize purchase of dash cameras through State Bid (PD).pdf (0.02 MB)
• Quote for Dash Cameras.pdf (2.47 MB)

• D.Resolution No. 2025-414-R: Authorizing an agreement with Power DMS for document management services ($4,697.09 through FY 26, $45,623.69 for FY 27, to be paid from Police Department budget)

• 2025-414-R Authorizing subscription agreement with NeoGov for Professional Standards Suite in PowerDMS (PD).pdf (0.03 MB)
• PowerDMS by NeoGov Quote No. Q-433061.pdf (5.46 MB)

RECREATION

• A.Resolution No. 2025-396-R: Authorizing an agreement with TripMaster Software for MARS and Madison Senior Center transportation systems (one-time fee of $7,845.00 and then billed monthly $1,465.00 from Recreation Department budget). 

• 2025-396-R Authorizing software subscription with TripMaster (Rec).pdf (0.02 MB)
• ATTACHMENT 2025-396-R TripMaster Cost-Proposal--3674-v3-MARS.pdf (0.76 MB)
• TripMaster--Complete_with_Docusign_Amendment_No_1_CTS_Ci.pdf (0.14 MB)

• B.Resolution No. 2025-415-R: Awarding Bid No. 2025-022-ITB for the Palmer Park Lower Quad LED Lighting project to Big River Electric, Inc. in the amount of $90,000 (to be paid from Fund 38)

• 2025-415-R Award of Bid No. 25-022-ITB Palmer Park Lower Quad LED lighting.pdf (0.03 MB)
• Bidder Pricing Sheet - Big River Electric.pdf (0.04 MB)
• Bid Tab.pdf (0.69 MB)

• C.Resolution No. 2025-416-R: Authorizing a one-year Licensing Agreement with Can Play Adapted Program for special needs adaptive sports programs ($1,000 to be paid from Recreation Department budget)

• 2025-416-R Authorize license agreement with Can Play Adapted Program (Rec).pdf (0.02 MB)
• Can Play Curriculum and Brand Licensing Agreement--Legal Edits 12-18-25.pdf (2.38 MB)
• Madison, Al Invoice .pdf (0.05 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.