REGULAR MEETING OF THE CITY COUNCIL Tuesday, May 28, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-10-R - Revised

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Troy Garner of The Fellowship of Faith Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-09-RG, dated May 13, 2024

• Minutes No. 2024-09-RG May 13.pdf (0.08 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Life Saving Awards by Fire Chief David Bailey to Fire Captain Eddie Richardson, HEMSI Paramedic John Blankenship, and HEMSI EMT-B Tyler Eberle

2. B.Presentation of Employee of the Year Awards by Mrs. Debbie Overcash with the Madison Rotary Club

3. C.Intermission: Employees of the Year Reception

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-143-R:  Authorizing a Subscription Agreement with TheraNest ($39 per month to be paid from HR Department budget)

• 2024-143-R Authorize Subscription Agreement with Theranest (Wellness Coordinator).pdf (0.02 MB)
• TheranNest Terms (From 5-20-24 Allen Chew E-mail).pdf (0.02 MB)

3. C.Resolution No. 2024-145-R:  Declaring duty weapon and badge issued to Lieutenant Christie Gover as surplus and authorizing it be given to her upon retirement

• Resolution No. 2024-145-R C. Gover duty weapon and badge surplus.pdf (0.02 MB)

4. D.Resolution No. 2024-151-R: Authorizing the renewal of Civil 3D software license subscriptions from Autodesk, Inc. for four (4) single-user workstations ($10,560 to be paid from Engineering Department budget)

• City of Madison Contract 110002713996 Renewal Quote 00307621.pdf (0.60 MB)
• 2024-151-R Authorizing software subscription renewal with Autodesk (3D Civil).pdf (0.02 MB)

5. E.Resolution No. 2024-152-R: Providing for the disposition of personal property of negligible value (66 Cisco IP Phones) via online auction through GovDeals website pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

• 2024-152-R.pdf (0.03 MB)

6. F.Resolution No. 2024-153-R: Providing for the disposition of personal property of negligible value (2012 Dodge Charger RWD with broken rear subframe), formerly used by the Police Department, via online auction through Govdeals website pursuant to Section 16-108 of the City of Madison Code of Ordinances

• Resolution No. 2024-153-R 2012 Dodge Charger on Govdeals.pdf (0.03 MB)
• Vehicle Inspection Form.pdf (1.00 MB)

7. G.Resolution No. 2024-155-R: Authorizing the disposal or destruction of certain Police Department records as reviewed and approved by the Alabama Department of Archives and History

• Resolution 2024-155-R Police Destroy.pdf (0.03 MB)
• Letter of approval to destroy police files 5.10.24.pdf (0.17 MB)

8. H.Authorization of payment of Invoice No. 26355-1 to Morell Engineering for work on resurfacing and striping of Madison Blvd. from Wall Triana to Flagstone on Project No 22-002 ($29,512.82 to be paid from Fund 38)

• Morell Invoice 26355-1.pdf (0.19 MB)

9. I.Authorization of payment (Draw #7) to Enfinger Development, Inc. for work performed on Project No. 22-034 | Madison Branch Boulevard roundabout ($264,354.80 to be paid from Fund 38) 

• MB Roundabout Draw 7.pdf (1.66 MB)

10. J.Authorizing the Engineering Department to solicit quotes to rewire the traffic signal at Hughes Road and Highway 72 

11. K.Acceptance of donation from L. Tucker ($30 to be deposited to Senior Center donation account)

12. L.Acceptance of donation from Huntsville Gymnastics Center ($200 to be deposited into Recreation Donation Account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-148-R: Authorizing the archiving of the May 22, 2024 City Council Work Session

• Resolution No. 2024-148-R recording and archiving of May 22 WS.pdf (0.03 MB)

• B.Resolution No. 2024-165-R: Authoring pedestrian improvements to Gillespie and Hughes (not to exceed $50,000 to be paid from Council Special Project Budget)

• 2024-165-R Council Special Projects Budget for Gillespie and Hughes Road.pdf (0.03 MB)

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-140-R: Ascertaining, fixing, and determining the amount of assessment to be charged as a weed lien for the vacant lot at 0 Bradley Street (assessment fee of $3,970.25)

• Resolution 2024-140-R - 0 Bradley St.pdf (0.03 MB)
• Signed Itemized Statement of Expenses 0 Bradley St.pdf (0.51 MB)
• Signed Notice of Itemized Expenses 0 Bradley St 4-29-24.pdf (0.52 MB)
• REVISED Signed Notice of Itemized Expenses 0 Bradley St.pdf (0.55 MB)
• REVISED Signed Itemized Statement of Expenses 0 Bradley St.pdf (0.05 MB)
• REVISED Notice of Itemized Statement of Expenses from enforcing official 0 Bradley St.pdf (0.08 MB)
• Itemized Statement of Expenses 0 Bradley St.pdf (0.03 MB)
• AL Lawn Masters Invoice.pdf (0.18 MB)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2024-150-R: Authorizing a Professional Services Agreement with Shoals Electric to rewire the traffic signal and install new detection loops including conduit with junction boxes as required at the I-565 and Wall Triana Hwy intersection on Project 24-015 (amount not to exceed $19,300, to be paid from Engineering Department budget)

• 2024-150-R Authorize Professional Services Agreement with Shoals Electric (junction boxes Wall Triana Hwy).pdf (0.03 MB)
• Professional Services Agreement--Shoals Electric.pdf (0.04 MB)
• Shoals Electric Quote.pdf (0.03 MB)

• B.Resolution No. 2024-156-R: Authorizing a Professional Services Agreement with Halliburton Surveying & Mapping, Inc. for surveying services for the Palmer Park parking lot addition on Project 23-022 (in an amount not to exceed $6,500, to be paid from Recreation Department budget)

• 2024-156-R Authorize Agreement with Haliburton Survey (Palmer Park Lot).pdf (0.03 MB)
• 20240515 Palmer Park_City of Madison QUOTE_REV1.pdf (2.38 MB)

• C.Resolution No. 2024-160-R:  Authorizing a Permissive Use Agreement with SWR Holdings, LLC for grading/clearing of property near Brownsferry/Burgreen Road Roundabout Project

• 2024-160-R Authorizing Permissive Use Agreement (Dialysis Lab).pdf (0.02 MB)
• Permissive Use Agreement--SWR HOLDINGS, LLC .pdf (0.03 MB)
• Clearing Grading area Tract #2 NE corner.pdf (0.19 MB)

• D.Resolution No. 2024-161-R: Authorizing a Professional Services Agreement with Contech for engineering services for structural design of a pedestrian bridge at Palmer Park ($22,000 to be paid from Engineering Department budget)

• 2024-161-R Authorize Professional Services Agreement with Contech Palmer pedestrian bridge.pdf (0.03 MB)
• 801495 Palmer Park CES Professional Services Proposal (Legal Markup 6) Rev 030824.pdf (0.05 MB)

FIRE & RESCUE

• A.Proposed Ordinance No. 2024-137: Amending Section 18-3 of the Madison City Code to allow novelty and sparkling devices (First Reading 05/13/2024)

• 2024- 137 Revise Fireworks Code.pdf (0.03 MB)
• Deregulated devices and prohibited aerial fireworks flier.pdf (0.84 MB)

LEGAL

• A.Proposed Ordinance No.2024-119: Repealing Ordinance No. 2019-009; schedule for trash and garbage rates (First Reading 05/13/2024)

• Ordinance No. 2024 119 Schedule Trash Garbage Rates .pdf (0.04 MB)

• B.Resolution No. 2024-147-R: Authorizing an agreement with Swatek, Vaughn, & Bryan, LLC for governmental relations and lobbying services for a one-year period ($5,000/month to be paid from Legal Department budget)

• Res No. 2024-147-R Authorize PSA Agreement with Swatek, Vaughn, & Bryan.pdf (0.03 MB)
• SVB Contract 2024-2025.pdf (0.02 MB)

PLANNING

• A.Proposed Ordinance No. 2024-123: Assenting to the annexation of certain property owned by Caneta Hall Hunnicutt and David A. Hunnicut located at 100 Roema Drive (First Reading)

• Ordinance No. 2024-123.pdf (0.03 MB)

• B.Resolution No. 2024-125-R: Setting a Public Hearing on Proposed Ordinance No. 2024-124; zoning certain property owned by Caneta Hall Hunnicutt and David A. Hunnicutt located at 100 Roema Drive to R-2 (Medium Density Residential District) upon annexation (First Publication 6/5/2024, Synopsis 6/12/2024, Public Hearing 7/8/2024)

• Resolution No. 2024-125-R.pdf (0.03 MB)
• Proposed Ordinance No. 2024-124.pdf (0.03 MB)
• Map for ZMA.pdf (0.23 MB)
• Syn.pdf (0.03 MB)

• C.Proposed Ordinance No. 2024-141: Vacation of landscape easement located within Lot 2B of Heritage Plantation 9th Addition Subdivision (First Reading)

• 1. VOE Ordinance.pdf (0.03 MB)
• 2. Quit Claim.pdf (0.03 MB)
• Exhibit.pdf (0.07 MB)

RECREATION

• A.Resolution No. 2024-142-R: Authorizing an agreement with Pyro Shows of Alabama, Inc. for fireworks show for the Independence Day Celebration to be held July 3, 2024 ($14,999.00 to be paid from Parks and Recreation Department budget)

• 2024-142-R Authorize Fireworks Display Agreement with Pyro Show.pdf (0.03 MB)
• shell desciption.pdf (0.38 MB)
• Contract - Madison IDC 7-3-2024.pdf (1.10 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.