REGULAR MEETING OF THE CITY COUNCIL Monday, April 24, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-08-RG

To protect the public health during the COVID-19 pandemic, according to State and Federal guidelines, the City Council will observe social distancing procedures at the Council Meeting. Anyone who is sick or who is living with a quarantined family member should not attend the meeting. City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public would like to weigh in on a Council matter but do not want to attend due to concerns about the pandemic may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Cody Edger, Cornerstone Word of Life Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-07-RG, dated April 10, 2023

• Minutes No. 2023-07-RG April 10.pdf (0.09 MB)

7.PRESENTATIONS AND AWARDS

1. A.Proclamation by Mayor designating May 4, 2023, as National Day of Prayer in the City of Madison. Proclamation to be presented to Tammy Steinberg of National Day of Prayer Task Force

• Nat'l Day of Prayer 2023.pdf (0.08 MB)

8.PUBLIC COMMENTS-PERTAINING TO AGENDA

Public comments pertaining to agenda-related items are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-154-R: Providing for the disposition of personal property of negligible value (2001 GCII Goshen Body Bus/E-450 Super Duty), formerly used by the Madison Senior Center, via online auction through GovDeals website, pursuant to Section 16-108 of Code of Ordinances of the City of Madison

• Capital Asset Form-2001 GCII Goshen Body Bus Ford E-450 Super Duty.pdf (0.10 MB)
• Res No. 2023-154-R.pdf (0.03 MB)

3. C.Authorization of payment to Barge Design Solutions, Inc. in the amount of $13,984.52 for professional services completed from February 25 – March 31, 2023 on Project No. 19-047 (Wall Triana and I565 Intersection Improvements- ATRP2-45-2020-327, Invoice No. 209539, PO No. 2022-1151) (to be paid from 2015-A Bond account)

• 19-047 Barge Invoice #10_ Inv-209539.pdf (0.16 MB)

4. D.Authorize the Engineering Department to solicit quotes for sidewalk improvements at Home Place subdivision in an amount not to exceed $50,000 (to be paid from the Engineering Department budget)

5. E.Authorization of payment to Wiregrass Construction in the amount of $36,362.39 for work completed thru March 31, 2023 on CIP Project No. 20-028 (Middle School Infrastructure Project - Bid No. 2021-008-ITB) (to be paid from 2020-A Bond Account)

• Partial Pay #16- PO Closed.pdf (0.21 MB)

6. F.Acceptance of donations from: M.C. Flurer in the amount of $25, and J. Cazer in the amount of $100 (to be deposited into Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Patrick Freel to Place 1 of the Madison Police Citizens Advisory Committee to complete a vacated term with expiration of April 26, 2025

2. B.Appointment of Phyllis Smith Campbell to Place 2 of the Madison Police Citizens Advisory Committee with a term expiration of April 26, 2027

3. C.Appointment of Place 4 of the Madison Police Citizens Advisory Committee with a term expiration of April 26, 2027

4. D.Appointment of Place 6 of the Madison Police Citizens Advisory Committee with a term expiration of April 26, 2027

5. E.Appointment to Place 7 of the Madison Police Citizens Advisory Committee to complete a vacated term with expiration of April 26, 2025

6. F.Appointment of Shaylyn Lecroy to Place 2 of the Recreation Advisory Board with a term expiration of October 13, 2025

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Proposed Ordinance No. 2023-076; amending Section 5-15-1 of the Zoning Ordinance pertaining to parking space requirements for mini storage and self-service storage facilities (First Reading 3/13/2023)

• Ordinance No. 2023-076.pdf (0.03 MB)

2. B.Resolution No. 2023-133-R:  Authorizing a Reimbursement Agreement with Enfinger Development, LLC for construction of a roundabout and roadway at the intersection of Hardiman and Madison Branch Boulevard in an amount not to exceed $1,393,898 (to be paid from General Operating account)

• Res. 2023-133-R Authoring a Reimbursement Agreement with Enfinger Development (Madison Branch Boulevard Roundabout).pdf (0.03 MB)
• Reimbursement Agreement - Signed.pdf (0.48 MB)

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2023-102-R: Authorizing the continuing levying of ad valorem taxes in the City of Madison at existing rates

• 2023-102-R Annual Ad Valorem Tax Resolution.pdf (0.03 MB)

ENGINEERING

• A.Resolution No. 2023-089-R: Authorizing the City to accept a temporary construction easement for the maintenance and improvement of a drainage ditch project in downtown Madison.  

• Resolution No. 2023-089-R Authorization of Temporary Easement Agreements to access a drainage ditch adjacent to Anderson Land Trust.pdf (0.03 MB)
• TCE-Marion K. Anderson Trust Land.pdf (0.02 MB)
• 22-019 TCE Exhibit 03.28.23.pdf (0.59 MB)

• B.Resolution No  2023-145-R: Authorizing a Professional Services Agreement with Croy Engineering, LLC for  engineering design on Project 23-016 (Hughes Rd and Mill/Portal Signal  Improvement) in an amount not to exceed $50,772.00 (to be paid from  Engineering Department budget)

• 2023-145-R Authorize Agreement with Croy Engineering for Hughes Rd and Mill Road.pdf (0.03 MB)
• PSA Croy Engineering.pdf (0.04 MB)
• 2023-04-03 Proposal - Madison Hughes Mill Signal Improvements.pdf (1.23 MB)

• C.Resolution No.  2023-147-R: Authorizing a Professional Services Agreement with Garver, LLC  for design recommendations on channel improvements along the major drainage  ways in the Stavemill Estates (Portal Lane) area in the amount of $125,230 (to be paid from Engineering Department budget)

• 2023-147-R Authorize PSA with Garver for Stevmill Estate drainage improvment.pdf (0.03 MB)
• Garver Standard PSA - Stavemill Est Drainage Imp.pdf (4.62 MB)

FIRE

• A.Resolution No. 2023-150-R:  Authorizing renewal of lease for an ambulance with HEMSI in the amount of $1 a year (to be paid from Fire Department budget)

• 2023-150-R Approve Lease Agreement with Hemsi for Ambulance.pdf (0.02 MB)
• City of Madison Ambulance Lease Agreement .pdf (0.03 MB)

HUMAN RESOURCES

• A.Resolution No. 2023-148-R:  Authorizing an Agreement for Tuition Payment, Employee Retention, and Reimbursement for IT Employee to obtain Cybersecurity Degree in the amount of $17,200 (to be paid from IT Department budget)

• 2023-148-R Authorize Tuition Rembursement Agreement (IT - G. Gillott).pdf (0.02 MB)
• Tuition Reimbursement Agreement--G. Gillot--DRAFT 4-5-23.pdf (0.03 MB)

INFORMATION TECHNOLOGY

• A.Resolution No. 2023-151-R:  Authorizing a License Agreement with Southern Broadcasting LLC for Rainbow Mountain Tower

• 2023-151-R Authorize License Agreement with Southern Broadcasting LLC for Rainbow Mtn Tower.pdf (0.03 MB)
• License Agreement for Southern Broadcasting--Rainbow Tower.pdf (0.03 MB)

• B.Resolution No. 2023-152-R:  Authorizing a License Agreement with Madison County Veterans Association for Rainbow Mountain Tower

• 2023-152-R Authorize License Agreement with Madison County Veterans Association for Rainbow Mtn Tower.pdf (0.03 MB)
• Y-License Agreement for the Madison County Veterans--Rainbow Tower.pdf (0.03 MB)

PLANNING

• A.Proposed Ordinance No. 2023-137:  Conversion of a portion of an open easement to an utility and drainage easement located within Lots 1-26 of Acadia at Arlington Park Subdivision (First Reading)

• Acadia Vacation Exhibit.pdf (3.92 MB)
• Conversion of Easement Ordinance 2023-137.pdf (0.02 MB)

• B.Proposed Ordinance No. 2023-138: Vacation of a portion of a utility and drainage easement located within The Heights at Town Madison Subdivision (First Reading 04/10/2023)

• 1. VOE Ordinance.pdf (0.03 MB)
• 2. Quit Claim.pdf (0.02 MB)
• (Updated Drawing) HEIGHTS AT TM PH 5 EASEMENT VACATION 1-25.pdf (0.15 MB)

POLICE

• A.Resolution No. 2023-132-R:  Authorizing an amended towing services agreement with Sarina Enterprise, Inc., d/b/a Import Wrecker, to incorporate changes to regulation of towing companies

• Res 2023-132-R Amended Towing Services Agreement with Import Wrecker (Sarina Enterprises).pdf (0.03 MB)
• Import Agreement - towing services 2023.pdf (0.52 MB)

14.ADDITIONAL PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

15.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

16.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.