REGULAR MEETING OF THE CITY COUNCIL Monday, November 25, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-022-R

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Holly Woodall of Fellowship United Methodist Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-21-RG, dated November 12, 2024

• Minutes No.2024-21-RG November 12, 2024.pdf (0.08 MB)

7.PRESENTATIONS AND AWARDS

1. A.Proclaiming December 2024 as "Children's Cancer Awareness Month" in the City of Madison, Alabama.  Presentation of Proclamation by Mayor Finley to Patricia Haley of the Patricia Haley Charity for Childhood Cancer.

• Children's Cancer Awareness - 2024.pdf (0.09 MB)

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2024-371-R: Approving an annual appropriation agreement with the Madison Chamber of Commerce for FY25 ($105,000.00 to be paid from General Operating account)

• Resolution No. 2023-371-R.pdf (0.03 MB)
• Madison Chamber of Commerce FY25 (Final).pdf (0.03 MB)

3. C.Resolution No. 2024-372-R: Approving an annual appropriation agreement with the Huntsville Hospital Foundation for FY25 ($7,500.00 to be paid from General Operating account)

• Resolution No. 2024-372-R.pdf (0.03 MB)
• Huntsville Hospital Foundation FY25 (DRAFT).pdf (0.03 MB)

4. D.Resolution No. 2024-373-R: Approving an annual appropriation agreement with the Emergency Management Agency for FY25 ($68,038.00 to be paid from General Operating account)

• Resolution No. 2024-373-R.pdf (0.03 MB)
• EMA FY25 (Final).pdf (0.02 MB)

5. E.Resolution No. 2024-374-R: Approving an annual appropriation agreement with The Enrichment Center for FY25 ($25,000.00 to be paid from General Operating account)

• Resolution No. 2024-374-R.pdf (0.03 MB)
• The Enrichment Center FY25.pdf (0.05 MB)

6. F.Resolution No. 2024-375-R: Approving an annual appropriation agreement with the National Children's Advocacy Center for FY25 ($30,000.00 to be paid from General Operating account)

• Resolution No. 2024-375-R.pdf (0.03 MB)
• Natl Children Advocacy Center FY25 (Final).pdf (0.03 MB)

7. G.Resolution No. 2024-387-R: Authorizing a Facility Use Agreement with Veterans of Foreign Wars, Post 5162 for use of meeting space at Dublin Park and the Community Center at no cost

• 2024-387-R Authorize Facilities Use Agreement with VFW (no cost) (2).pdf (0.03 MB)
• VFW FACILITY USE AGREEMENT--11-19-24 REVISED DRAFT.pdf (0.02 MB)

8. H.Resolution No. 2024-389-R: Acceptance of Quote from Heartland Business Systems for backup services ($17,412.38 to be paid from IT Department budget)

• 2024-389-R Acceptance of quote from Heartland Business System for backup services (IT).pdf (0.02 MB)

9. I.Resolution No. 2024-408-R: Authorize Amendment to Transportation Agreement with the City of Madison Board of Education (Change of date for Christmas Parade)

• 2024-408-R amended Transportation Agreement with BOE for 2024 Christmas Parade.pdf (0.03 MB)
• BoE transportation agreement - partially executed.pdf (0.05 MB)

10. J.Authorization for the Facilities and Grounds Department to solicit bids for dumpster services for City facilities

11. K.Authorization for the Facilities and Grounds Department to solicit bids for site work for the Public Safety Training Center

12. L.Authorization to solicit bids for Toyota Field Left Field Building Project Demolition and Excavation Package

13. M.Authorization for the Parks and Recreation Department to solicit bids for the Palmer and Dublin Park Soccer Lighting Installation project.

14. N.Authorization for the Parks and Recreation Department to solicit bids for the Playground Installation Project.

15. O.Acceptance of appropriation from Madison County Commissioner Steve Haraway to be used exclusively towards the purchase of vehicles for the Public Works Department and the Police Department ($128,775.00 to be deposited into Capital Replacement Fund 12)

• Madison County Commission Appropriation Letter.pdf (0.28 MB)

16. P.Acceptance of a donation from L. Tucker ($30 to be deposited into Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

• A.Resolution No. 2024-386-R: Authorizing funding for the installation of an irrigation system at Dublin Park Monarch Butterfly Garden (amount not to exceed $6,000 from Council Special Projects budget)

• 2024-386-R Council Special Projects budget for irrigation at butterfly garden.pdf (0.03 MB)

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Reappointment of David Barrett to Place 1 of the Industrial Development Board, with a term expiration of November 22, 2030.

2. B.Reappointment of Missy Martin to Place 2 of the Industrial Development Board, with a term expiration of November 22, 2030.

3. C.Reappointment of Taron Thorpe to Place 3 of the Industrial Development Board, with a term expiration of November 22, 2030.

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Proposed Ordinance No. 2024-327: Zoning certain property owned by Donald William Ayers and Dynetta Olivia Jones-Ayers consisting of 0.63 acres located north of Powell Road and west of Cardinal Drive to R-1A (Low Density Residential) upon annexation (First Reading 10/14/2024)

• Ordinance No. 2024-327.pdf (0.03 MB)
• Map.pdf (0.25 MB)

13.DEPARTMENT REPORTS

FACILITIES AND GROUNDS

• A.Resolution No. 2024-403-R: Acceptance of Proposal J8-56170-4796-1 from Trane to purchase HVAC equipment for the Public Safety Annex through the Onmia Purchasing Cooperative ($373,674 to be paid from Fund 38)

• 2024-403-R Purchase of HVAC Units from Trane U.S., Inc. through Omnia.pdf (0.03 MB)
• Trane Madison City Public Safety Annex Prop 2 10-30-2024 (Omnia).pdf (0.36 MB)

FIRE & RESCUE

• A.Resolution No. 2024-409-R: Approving a Professional Services Agreement with Vickers Consulting Services, Inc. for grant writing services in relation to an Assistance to Firefighters Grant ($1,500 to be paid from Fire Department budget)

• 2024-409-R authorizing agreement with Vickers Consulting.pdf (0.03 MB)
• 2024 VCS Consulting Agreement - AFG Ind - Flat Rate1500.pdf (0.17 MB)

HUMAN RESOURCES

• A.Resolution No. 2024-404-R:  Amendment to Classification Plan (addition of Transportation Coordinator and Part-Time Receptionist for Parks and Recreation Department)

• Resolution No. 2024-404-R--Changes to the Job Classification Plan (Recreation)--11-25-24.pdf (0.03 MB)
• New Job Description- MSC Receptionist--Final 11-22-24.pdf (0.09 MB)
• REC_Transportation_Coordinator_10.2024 DRAFT.pdf (0.09 MB)

• B.Resolution No. 2024-390-R:  Authorize Change to Fire Department Pay Scale (Adjustment to salary ranges for Driver and Deputy Chief positions)

• Resolution No. 2024-390-R--Changes to the Job Classification Plan (Fire)--11-25-24.pdf (0.03 MB)

LEGAL

• A.Proposed Ordinance No. 2024-405:  Authorizing Amendment to Article VIII, Section 10-230, of the Madison City Code regarding disposition of Lodging Tax proceeds (First Reading)

• 2024-405 Amending lodging tax earmarks (Removing MVille Earmark).pdf (0.03 MB)

• B.Proposed Ordinance No. 2024-406:  Authorizing Amended Lease, License, and Management Agreement with BallCorps, LLC (First Reading)

• 2024-406 Authorizing lease, license, and management agreement with BallCorps, LLC.pdf (0.03 MB)
• Amended and Restated Venue License Lease and Management Agreement--CC Agenda Draft 11-22-24.pdf (1.50 MB)
• Venue Improvement Agreement--CC Agenda Draft 11-22-24.pdf (0.17 MB)
• BallCorps Amendment Newspaper Notice--11-21-24.pdf (0.02 MB)

PLANNING

• A.Proposed Ordinance No. 2024-326: Assenting to the annexation of certain property owned by Donald William Ayers and Dynetta Olivia Jones-Ayers located at 11027 Cardinal Drive (First Reading 10/14/2024)

• Ordinance No. 2024-326.pdf (0.03 MB)
• Map.pdf (0.22 MB)

• B.Proposed Ordinance No. 2024-353: Vacation of a utility and drainage easement located within 101 Marquise Way, Lot 12, Block 1 of Woodfield Subdivision (First Reading 11/12/2024)

• 2024-353 Ordinance to Vacate Easement (Maquise Way).pdf (0.03 MB)
• Plat.pdf (0.14 MB)
• QCD--101 Marquise Way (11-24).pdf (0.02 MB)

POLICE

• A.Resolution No. 2024-407-R:  Authorize Memorandum of Understanding for participation in the FBI Tennessee Valley Regional Computer Forensics Laboratory Program

• 2024-407-R Authorize Cooperation Agreement for TN Valley Regional Computer Forensics Laboratory MOU.pdf (0.02 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.