REGULAR MEETING OF THE CITY COUNCIL Tuesday, May 27, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-10-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Josh Britt of Courageous Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-09-RG, dated May 12, 2025

• Minutes 2025-09-RG May 12, 2025.pdf (0.07 MB)

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Employee of the Year, Police Officer of the Year, and Firefighter of the Year awards by Mrs. Debbie Overcash and the Madison Rotary Club

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2025-143-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 063596MT on an incident which occurred March 18, 2025 to Police Unit 362 ($47,062.00 [less $1,000 deductible] to be deposited into General Operating account)

• Resolution No. 2025-143-R (1).pdf (0.02 MB)
• Proof of Loss - Claim Number 063596MT - Police.pdf (0.38 MB)

3. C.Acceptance of $10,000 donation from Madison County Commissioner Steve Haraway to support the construction of a Miracle League Field at Palmer Park

4. D.Acceptance of $330.85 donation from PropertyRoom.com (to be deposited into Madison Police Department Donation account)

5. E.Acceptance of donation from Walmart of one (1) LG UQ7 43" television, valued at $200.56, to the Madison Police Department to be installed in a department vehicle for operational use with the department's drone program

6. F.Acceptance of $50 donation from V.A. Harp for the Madison Senior Center "Moms and Muffins" event (to be deposited into Senior Center Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

• A.Resolution No. 2025-177-R:  Approving Participation in Main Street Alabama Program ($40,000 each year for three years from Mayor's Special Projects Budget)

• 2025-177-R Resolution supporting Main Street Alabama participation .pdf (0.03 MB)

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

• A.Resolution No. 2025-086-R: Adopting an amended and revised annual operating budget for the City of Madison for the fiscal year beginning October 1, 2024 and ending September 30, 2025

• 2025-086-R MID-YEAR BUDGET RESOLUTION.pdf (0.03 MB)
• BUDGET PACKAGE--Final RB 5-21.pdf (1.37 MB)

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Proposed Ordinance No. 2025-104: Rezoning certain property owned by Huntsville Retail Center Exchange, LLC consisting of 0.84 acres located at 8213 U.S. Highway 72, east of Brookridge Drive, from MC (Medical District) to B3 (General Business District) (First Reading 4/14/2025)

• Ordinance No. 2025-104.pdf (0.03 MB)
• Map.pdf (0.26 MB)

2. B.Proposed Ordinance No. 2025-106: Rezoning certain property owned by John and Lee Boles consisting of 2.89 acres located at the southwest corner of Lanier Road and Celtic Drive from M-1 (Restricted Industrial District) to B1 (Neighborhood Business District) (First Reading 4/14/2025) 

• Proposed Ordinance No. 2025-106.pdf (0.03 MB)
• Map.pdf (0.20 MB)

3. C.Resolution No. 2025-112-R: Vacating a portion of Shorter Street right-of-way, located at the northwest corner of Shorter Street and Celtic Drive (First Reading 4/14/25)

• Res No. 2025-112 Vacate Shorter Street ROW.pdf (0.03 MB)
• Exhibit.pdf (0.11 MB)
• ROW Vacation--Shorter Street.pdf (0.02 MB)

4. D.Proposed Ordinance No. 2025-110: Rezoning certain property owned by the City of Madison consisting of 0.228 acres located at the northwest corner of Shorter Street and Celtic Drive from B3 (General Business District) to B1 (Neighborhood Business District) (First Reading 4/14/2025)

• Proposed Ordinance No. 2025-110.pdf (0.03 MB)
• Map.pdf (0.20 MB)

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2025-124-R: Appointing Election Officials for the August 26, 2025 General Municipal Election and the September 23, 2025 Municipal Run-Off Election should one be necessary

• 2025-124-R Naming Poll Workers.pdf (0.03 MB)
• Chief Inspector and Poll Worker by Districts.pdf (0.32 MB)

ENGINEERING

• A.Resolution No 2025-144-R: Authorizing a Professional Services Agreement with S&ME, Inc. for environmental consulting services for FY 2025 outfall inspections and illicit discharge screening (amount not to exceed $37,210.00 to be paid from Engineering Stormwater Budget - Fund 11)

• 2025-144-R Authorize PSA with S & ME Inc - FY 25 stormwater monitor.pdf (0.03 MB)
• Professional Services Agreement S&ME, Inc. FY 25 outfall inspections--2025--Final.pdf (0.04 MB)
• SME Proposal - Madison MS4 FY2025 Inspections.pdf (1.39 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2025-138-R: Award of Bid No. 2025-009-ITB, Janitorial Services for Public Safety Annex, to Baza Services, LLC, for a monthly cost of $3,150, plus optional services as needed and specified in the bidder pricing sheet (to be paid from Facilities and Grounds Janitorial budget)

• 2025-138-R Award of Bid No. 25-009-ITB Public Safety Annex janitorial services.pdf (0.03 MB)
• Bid Tab.pdf (0.92 MB)
• Bid Pricing Sheet.pdf (0.93 MB)

• B.Resolution No. 2025-172-R: Authorizing a Professional Services Agreement with Mullins, LLC, for the design of additional parking at Toyota Field (not to exceed $57,500 to be paid from the Multi-Use Venue Maintenance Fund; $43,500 initial scope to design new parking lot, with $14,000 in additional services to provide landscaping and irrigation plan for existing parking lot)

• 2025-172-R Authorize Professional Services Agreement for Toyota Field parking lot design.pdf (0.03 MB)
• PSA with Mullins, LLC, Toyota Field additional parking--5-21-25 DRAFT.pdf (0.04 MB)
• 2025-172-R ATTACHMENT A Mullins LLC Proposal - Additional Parking Lot at Toyota Field.pdf (0.09 MB)
• 2025-172-R ATTACHMENT B Mullins LLC Proposal - Existing Parking Lot at Toyota Field revised (5-22).pdf (0.06 MB)

FIRE & RESCUE

• A.Resolution No. 2025-171-R: Authorizing a Memorandum of Understanding with the Limestone County Water & Sewer Authority for fire hydrant testing and inspection

• 2025-171-R Authorize MOU with LCWSA for Fire Hydrant Testing and Inspection.pdf (0.03 MB)
• 2025-171-R ATTACHMENT Fire Hydrant MOU between the City of Madison and LCWSA.pdf (0.04 MB)

• B.Resolution No. 2025-178-R: Authorizing a Contractor Agreement with Sutherland Sight & Sound for purchase and installation of AV Systems in the training room at the Public Safety Annex located at 230 Business Park Boulevard, Building 23A ($61,582 to be paid from Fire Department budget)

• 2025-178-R Contractor Services Agreement with Sutherland Sight & Sound (FD).pdf (0.02 MB)
• 2025-178-R ATTACHMENT Contractor Agreement Sutherland Sight & Sound (FD).pdf (0.03 MB)
• 2025-178-R ATTACHMENT Quote Sutherland Sight & Sound.pdf (0.20 MB)

• C.Resolution No. 2025-179-R: Authorizing the purchase and installation of 911 communications equipment and services for use by the Fire Department at the Public Safety Annex located at 230 Business Park Boulevard, Building 23A under State Bid Contract 16932 ($60,212.25 to be paid from Fire Department budget)

• 2025-179-R Purchase and installation of 911 communications equipment from Motorola (FD).pdf (0.03 MB)
• 2025-179-R ATTACHMENT Motorola Quote 3109277.pdf (0.36 MB)

• D.Resolution No. 2025-180-R: Authorizing a Contractor Agreement with The Lioce Group and Sutherland Sight and Sound for the purchase and installation of Smart Boards and associated hardware and support services at the Public Safety Annex located at 230 Business Park Boulevard, Building 23A ($23,424.95 to be paid from Fire Department budget)

• 2025-180-R Contractor Services Agreement with Lioce Group for AV installation and setup.pdf (0.02 MB)
• Lioce Group Proposal.pdf (0.15 MB)

HUMAN RESOURCES

• A.Resolution No. 2025-163-R: Authorizing a Professional Contractor Services Agreement with Stacy Thomas for First Responder Wellness Support ($38,000 for one-year term to be paid from HR Department Budget)

• 2025-163-R Authorize Professional Contractor Services Agreement--Stacy Thomas.pdf (0.02 MB)
• Stacy Thomas--Consultant Services Agreement--5-22-25--Final--Address redacted .pdf (0.03 MB)

LEGAL

• A.Resolution No. 2025-173-R: Authorizing a one-year agreement with Swatek, Vaughn & Bryan, LLC for lobbying services ($5,000 per month to be paid from Legal Department budget)

• 2025-173-R Authorize PSA with Swatek, Vaughn, & Bryan (2025).pdf (0.03 MB)
• Contract Swatek, Vaughn & Bryan.pdf (0.22 MB)

PLANNING

• A.Resolution No. 2025-160-R: Setting a Public Hearing on Proposed Ordinance No. 2025-161; rezoning certain property owned by Journeys Professional Suites, LLC consisting of 1.17 acres located at 4192 Sullivan Street (west side of Sullivan Street, south of Perry Street) from R-2 (Medium Density Residential) to B1 (Neighborhood Business District) (First Publication 6/4/2025, Synopsis 6/11/2025, Public Hearing 7/14/2025) 

• Resolution No. 2025-160-R.pdf (0.03 MB)
• Proposed Ordinance.pdf (0.03 MB)
• Map III.pdf (0.36 MB)
• Syn.pdf (0.03 MB)

• B.Resolution No. 2025-156-R: Setting a Public Hearing on Proposed Ordinance No. 2025-157; rezoning certain property owned by Eros Investments, LLC consisting of 4.62 acres located north of West Dublin Drive, west of Sullivan Street from R-4 (Multi-Family District) to B3 (General Business District) (First Publication 6/4/2025, Synopsis 6/11/2025, Public Hearing 7/14/2025)

• Resolution No. 2025-156-R.pdf (0.03 MB)
• Ordinance No. 2025-157.pdf (0.03 MB)
• Map.pdf (0.39 MB)
• Syn.pdf (0.03 MB)

• C.Resolution No. 2025-158-R: Setting a Public Hearing on Proposed Ordinance No. 2025-159; zoning certain property owned by MHH, Inc. consisting of 2.39 acres located south of Brentwood Lane and east of Chadrick Drive to R-1A (Low Density Residential) upon annexation (First Publication 6/4/2025, Synopsis 6/11/2025, Public Hearing 7/14/2025)

• Resolution No. 2025-158-R.pdf (0.03 MB)
• Ordinance.pdf (0.03 MB)
• Map.pdf (0.29 MB)
• Syn.pdf (0.03 MB)

• D.Proposed Ordinance No. 2025-162: Assenting to the annexation of certain property, consisting of 2.39 acres, owned by MHH, Inc. located south of Brentwood Lane and east of Chadrick Drive (First Reading)

• Ordinance.pdf (0.03 MB)
• AnnexationMap.pdf (0.19 MB)

• E.Proposed Ordinance No. 2025-164: Vacation of a utility and drainage easement located within Tract 2B of a resubdivision of Tract 2 of Mary Margaret Lanier Frost Lands (First Reading)

• 2025-164 vacation of utility and drainage easement (Rock Family Properties, LLC ).pdf (0.03 MB)
• 2025-164 ATTACHMENT Quitclaim Deed_Rock Family Properties.pdf (0.02 MB)
• Exhibit.pdf (0.14 MB)

POLICE

• A.Resolution No. 2025-174-R: Authorizing a Memorandum of Understanding with the City of Madison Board of Education for a Weapons Detection K9 (to be funded by the Madison Board of Education in the amount of approximately $41,000 for the acquisition, initial equipment, and training of one K9)

• 2025-174-R MOU with BOE for weapons detection dogs.pdf (0.02 MB)
• 2025 04 29 COM-COMBOE Weapons Dog MOU--Final 5-22-25.pdf (0.02 MB)

RECREATION

• A.Resolution No. 2025-165-R:  Authorizing a Transportation Agreement with Madison Street Festival, Inc. for provision of buses for the Madison Street Festival to be held Saturday, October 4, 2025

• 2025-165-R MARS transportation agreement with Street Festival (2025).pdf (0.02 MB)
• 2025-165-R ATTACHMENT Madison Street Festival agreement for bus transportation 2025.pdf (0.01 MB)

• B.Resolution No. 2025-166-R: Authorizing a License Agreement with Sages & Seekers, Inc. for an eight-week "intergenerational collaboration" program to be held at the Senior Center ($2,500 one-time fee, $150 annual fee to be paid from Senior Center budget | Maintenance Contracts)

• 2025-166-R Authorize Sages & Seekers license agreement for Senior Center.pdf (0.02 MB)
• S&S License Contract_MadisonALMay2025.pdf (0.16 MB)
• Sages & Seekers Manual Invoice_Madison AL.pdf (0.06 MB)
• MSC partnering with James Clemens on Sages.pdf (0.01 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.