REGULAR MEETING OF THE CITY COUNCIL Monday, January 23, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-02-RG

To protect the public health during the COVID-19 pandemic, according to State and Federal guidelines, the City Council will observe social distancing procedures at the Council Meeting. Anyone who is sick or who is living with a quarantined family member should not attend the meeting. City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public would like to weigh in on a Council matter but do not want to attend due to concerns about the pandemic may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Senior Pastor John Dees, CrossPointe Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-01-RG, dated January 9, 2023

• Minutes No. 2023-01-RG January 9.pdf (0.08 MB)

2. B.Minutes No. 2023-01-WS, dated January 11, 2023

• Minutes No. 2023-01-WS January 11.pdf (0.06 MB)

7.PRESENTATIONS AND AWARDS

1. A.Successful Life Save awards of a Cardiac Arrest patient from an incident that occurred on 11-20-22.  The recipients of this award are: Captain Chris Ramsey, Driver Stephen Long, Firefighter Curtis Roesner, Firefighter Jeremiah Johnson, HEMSI Paramedic Sylvia Bell, HEMSI Paramedic Chris West, and HEMSI Dispatcher Morgan Alexander.

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Authorization of payment to Wiregrass Construction Company in the amount of $225,411.18 for Invoice No. 11 (CIP No. 20-028, Middle School Roadway Extension, work performed November 1, 2022 through November 20, 2022.  Bid No. 2021-008-ITB) To be paid from 2020-A Bond Account

• 20-028, Wiregrass Invoice 12.pdf (0.24 MB)

3. C.Authorization of payment to NextSite, LLC in the amount of $10,000 for annual renewal - Invoice No. 625 (to be paid from Planning Department budget)

• Inv #625 - $10,000.pdf (0.06 MB)

4. D.Authorization of payment to Croy Engineering in the amount of $480.00 for Invoice No. 26577 (CIP No. 18-023, Sullivan St. widening CE&I performed) to be paid from 2018-C Bond account

• Invoice 26577.pdf (0.07 MB)

5. E.Resolution No. 2023-013-R Approving an annual appropriation agreement with Huntsville-Madison County Emergency Management Agency for FY23 in the amount of $70,074.00 (to be paid from General Operating account)

• EMA 2023-013-R.pdf (0.03 MB)
• EMA FY23 (DRAFT).pdf (0.02 MB)

6. F.Resolution No. 2023-014-R Approving an annual appropriation agreement with Huntsville-Madison County Convention and Visitors Bureau for FY23 in the amount of $40,000.00 (to be paid from General Operating account)

• CVB 2023-014-R.pdf (0.03 MB)
• Convention Visitors Bureau FY23 (DRAFT).pdf (0.03 MB)

7. G.Resolution No. 2023-015-R Approving an annual appropriation agreement with Madison County Health Department for FY23 in the amount of $30,000.00 (to be paid from General Operating account)

• Mad Co Health Dept 2023-015-R.pdf (0.03 MB)
• Madison Co Health Dept FY23 (DRAFT).pdf (0.03 MB)

8. H.Resolution No. 2023-016-R Approving an annual appropriation agreement with Liberty Learning Foundation for FY23 in the Amount of $7,500.00 (to be paid from General Operating account)

• Liberty Learning 2023-016-R.pdf (0.03 MB)
• Liberty Learning Foundation FY23 (DRAFT).pdf (1.46 MB)

9. I.Resolution No. 2023-017-R Approving an annual appropriation agreement with Big Brothers Big Sisters of the Tennessee Valley for FY23 in the amount of $5,000.00 (to be paid from General Operating account)

• Big Brothers 2023-017-R.pdf (0.03 MB)
• Big Brothers Big Sisters of TV FY23 (DRAFT).pdf (0.03 MB)

10. J.Resolution No. 2023-043-R: Authorization of General Capital Improvement Fund Account

• Resolution No. 2023-043-R -General Capital Improvement Fund.pdf (0.04 MB)

11. K.Resolution No. 2023-048-R: Authorizing a property use agreement with Sumitomo Rubber USA, LLC d/b/a Dunlop Tire for police emergency driver training (no cost to the City)

• Resolution No. 2023-048-R.pdf (0.03 MB)
• Dunlop Agreement 1-23.pdf (0.29 MB)

12. L.Resolution No. 2023-053-R: Providing for the disposition of personal property (Office Desk(2), Credenza, 4-Drawer and 2-Drawer File Cabinet) of negligible value pursuant to Section 16-108 of Code of Ordinances of the City of Madison.

• Resolution No. 2023-053-R Gov Deals.pdf (0.03 MB)
• Asset Disposal Form-office furniture.pdf (0.08 MB)

13. M.Bid No. 2023-001-ITB: Public Works bid for crushed stone and aggregate (to be issued January 23, 2023) 

14. N.Approval to accept a donation for the Senior Center from Margie Blackwell in the amount of $50.00. 

15. O.Approval to accept a donation for the Senior Center from Mary C. Flurer in the amount of $50.00

16. P.Approval to accept a donation for the Senior Center from St. John The Baptist Catholic Parish, Madison, in the amount of $2,000.00

17. Q.Approval to accept a donation for the Senior Center from Geneva Winkles in the amount of $45.00

18. R.Approval to accept a donation for the Senior Center from R.H. Loshuertos in the amount of $10.00

19. S.Approval to accept a donation for Senior Center ceramics from Debbie Devall in the amount of $40.00

20. T.Approval to accept a donation for the Senior Center from M.C. Flurer in the amount of $25.00

21. U.Approval to accept a donation for the Dublin Park Tennis Court maintenance from Westminster Christian Academy in the amount of $1,500.00

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Reappointment of Amy Patterson to Place 9 of the Madison City Disability Advocacy Board with a term expiration of December 31, 2024

2. B.Reappointment of Brian Goodwin to Place 2 of the Beautification and Tree Board with a term expiration of November 27, 2024

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Proposed Ordinance No. 2023-007: Changing the name and designation of a public street from Halsey Road to Madison Branch Boulevard (First Reading January 9, 2023)

• Ordinance No 2023-007.pdf (0.02 MB)
• Request Letter.pdf (0.14 MB)

• B.Resolution No.  2023-044-R:  Authorization of a professional services agreement  with Nivens & Associates Appraisals, Inc. for land appraisal on the  proposed Madison Branch Roundabout land acquisition in the amount of $7,000.00 (to be paid from Engineering Department budget) 

• Resolution No. 2023-044 PSA with Nivens & Associates Appraisals, Inc..pdf (0.02 MB)
• Professional Service Agreement - Nivens Associates Appraisals Inc.pdf (2.59 MB)
• Fee Quote - Madison Branch Road Project.pdf (0.13 MB)

• C.Resolution No. 2023-045-R: Authorizing the acceptance of a quotation from Computational Hydraulics International for software subscription services in the amount of $2,400 (to be paid from Engineering Department budget)

• 2023-045-R Acceptance of Quotation from Computational Hydraulics Int (1).pdf (0.21 MB)
• CHI Quote #Q25646.pdf (0.03 MB)

FIRE & RESCUE

• A.Resolution No. 2023-041-R:  Authorization of an agreement with Vickers Consulting Services, Inc. for grant writing services ($1,200 to be paid from Fire & Rescue Budget) 

• Resolution No. 2023--041-R Authorize PSA with Vickers Consulting Service.pdf (0.03 MB)
• Vickers Consulting agreement.pdf (2.66 MB)

• B.Resolution No. 2023-046-R approving an agreement with the Alabama Technology Network to facilitate the development of a 5-year Strategic Plan for the Madison Fire and Rescue Department in the amount of $9,400 (to be paid from Fire Department budget)

• Resolution No. 2023-046 PSA with UAH Ctr. Mgt. & Economic Research.pdf (0.03 MB)
• Agreement UAH-ATN Madison Fire and Rescue 1-2023 (Rev 1).pdf (0.23 MB)

PLANNING

• A.Resolution No. 2023-038-R:  Authorization of Landscaping and Buffer Agreement for property on the southeast corner of Hughes Road and Portal Lane

• 2023-38-R Authorize Landscape Buffer Agreement - D&S Cowboys #1 and Jim Sibley.pdf (0.03 MB)
• Landscaping and Buffering Agreement (Jim Sibley).pdf (0.29 MB)

• B.Resolution No. 2023-047-R: Approval of professional services agreement with McComm Group for Wayfinding Project, Phase III in the amount of $32,000 (to be paid from Planning Department budget)

• Resolution No. 2023-047-R Approval of PSA with McComm for Wayfinding Project Phase III.pdf (0.02 MB)
• Professional Services Agreement-McComm Group (Sign designs).pdf (0.57 MB)

• C.Resolution No. 2023-052-R authorizing improvements to Toyota Field in response to new MLB standards in an amount not to exceed $300,000 (to be paid from Venue Maintenance Fund)

• 2023-052-R Authorizing Improvements to Toyota Field.pdf (0.03 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.