REGULAR MEETING OF THE CITY COUNCIL Monday, December 11, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-23-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor John Ryberg

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-22-RG, dated November 27, 2023

• Minutes No. 2023-22-RG November 27.pdf (0.08 MB)

7.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

8.PRESENTATIONS AND AWARDS

1. A.Cristie Clark, Captured by Cristie, LLC, presents the City with a Framed Print of her winning photo of Downtown Madison

2. B.Donation of Fire Alarm Training Panel by State Systems to Madison Fire and Rescue to provide hands-on training for personnel to assess fire alarm conditions involving smoke detectors, heat detectors, duct smoke and other fire alarm devices

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-358-R: Approving an Annual Appropriation Agreement with the Madison City Disability Advocacy Board for FY 2024 in the amount of $4,500 (to be paid from General Operating account)

• Res No. 2023-358-R.pdf (0.03 MB)
• Madison City Disability Advisory Board FY24 (Final).pdf (0.02 MB)

3. C.Resolution No. 2023-359-R: Approving an Annual Appropriation Agreement with the Riley Center for FY 2024 in the amount of $7,500 (to be paid from General Operating account)

• Resolution No. 2023-359-R.pdf (0.03 MB)
• The Riley Center FY24 (Final).pdf (0.03 MB)

4. D.Resolution No. 2023-360-R: Approving an Annual Appropriation Agreement with the United Way of Madison County for FY 2024 in the amount of $10,000 (to be paid from General Operating account)

• Resolution No. 2023-360-R.pdf (0.03 MB)
• United Way of Madison County FY24 (Final).pdf (0.03 MB)

5. E.Resolution No. 2023-361-R: Approving an Annual Appropriation Agreement with the Huntsville Madison County Chamber of Commerce for FY 2024 in the amount of $45,000 (to be paid from General Operating account)

• Resolution No. 2023-361-R.pdf (0.03 MB)
• Chamber of Huntsville-Madison County FY24.pdf (0.03 MB)

6. F.Resolution No. 2023-362-R: Approving an Annual Appropriation Agreement with the Huntsville Botanical Gardens for FY 2024 in the amount of $15,000 (to be paid from General Operating account)

• Resolution No. 2023-362-R.pdf (0.03 MB)
• Huntsville Botanical Garden FY24 (Final).pdf (0.04 MB)

7. G.Resolution  No. 2023-399-R: Declaring two Dell Monitors as surplus property formerly used by the Police Department. The Monitors are of negligible value and authorizing the disposal of said property

• Resolution No. 2023-399-R Disposal of Dell Monitors.pdf (0.03 MB)
• Asset Disposal Dell Monitor Tag 05158.pdf (0.69 MB)
• Asset Disposal Dell Monitor Tag 05164.pdf (0.09 MB)

8. H.Resolution No. 2023-412-R: Amending contract with Tidewater Landscape Management to add monthly groundskeeping services at the Wellness Center, located at 190 Graphics Drive in the amount of $150.00 per month/ $1,800.00 per year (to be paid from Facilities and Grounds Department budget)

• 2023-412-R Amend Grounds Keeping Services contract.pdf (0.03 MB)
• Proposal.pdf (0.97 MB)

9. I.Resolution No. 2023-422-R: Authorizing a three-year subscription agreement with Wow! Business for internet services for the property located at 230 Business Park Boulevard, Building 23A (Public Safety Annex) (to be paid from Information Technology Department budget)

• 2023-422-R Approving WOW Cable Modem Service Agreement (230 Business Park Blvd Public Safety Annex).pdf (0.02 MB)
• City of Madison 230 Bus Park DIA BSO.pdf (0.12 MB)

10. J.Resolution No. 2023-423-R: Authorizing a three-year subscription agreement with Wow! Business for internet services for the property located at 190 Graphics Drive (Wellness Center) (to be paid from Information Technology Department budget)

• 2023-423-R Approving WOW Cable Modem Service Agreement (190 Graphics Drive).pdf (0.02 MB)
• City of Madison Graphics Dr BSO.pdf (0.12 MB)

11. K.Resolution No. 2023-424-R: Authorizing a three-year subscription agreement with Wow! Business for internet services for the property located at 228 Mose Chapel (Sunshine Oaks) (to be paid from Information Technology Department budget)

• 2023-424-R Approving WOW Cable Modem Service Agreement (228 Mose Chapel).pdf (0.02 MB)
• City of Madison Mose Chapel BSO.pdf (0.12 MB)

12. L.Authorization of payment to MidSouth Paving Inc. in the amount of $119,318.37 for asphalt paving Sullivan - Browns Ferry (to be paid from 2019 Gas Tax Fund account)

• Midsouth Paving Sullivan - Brown's Ferry.pdf (0.22 MB)

13. M.Authorization to solicit bids for tree cutting services in connection with Project No. 20-008 | Browns Ferry Culvert - Bridge Replacement

14. N. Acceptance of Senior Center Donation from L. Tucker for $30.00

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Cindi Sanderson, Chair to Place 5 of the Madison Station Historic Preservation Commission with a term expiration of October 27, 2027

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2023-409-R: Request for an Off-Premises Beer and Wine License from Circle K Stores Inc., doing business as Circle K Store No. 2707201, for their location at 11990 County Line Road

• 2023-409-R Request for Off Premises Beer and Wine License (Circle K Store No. 2707201).pdf (0.03 MB)
• Circle K Store 2707201.pdf (0.34 MB)

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No 2023-391-R: Authorizing a Professional Services Agreement with Garver, LLC for final design for Palmer Road Approaches and  Bridge Replacements over Bradford Creek and Mill Creek on Project 22-006 in an amount not to exceed $211,049.35 (to  be paid from Engineering Department budget)

• 2023-391-R Authorize PSA with Garver for Palmer Road approaches and bridge replacement.pdf (0.03 MB)
• Madison, AL PSA (2302105).pdf (4.29 MB)

• B.Resolution No. 2023-410-R:  Amendment to a Professional Services Agreement with J.W. Kennedy for additional survey at Eastfield Drive and  Pebblebrook Circle with preparation of additional legal descriptions on the  Gooch sidewalk extension Project No 22-023 in the amount of $4,200.00 (to be paid from Engineering  Department budget)

• Resolution No. 2023-410-R PSA with J.W. Kennedy for additoinal survey and legal descriptions for Gooch extention .pdf (0.03 MB)
• Amended Professional Services Agreement--Survey Gooch sidewalks.pdf (0.03 MB)
• Cost Estimate.pdf (0.08 MB)

• C.Resolution No. 2023-411-R:  Authorizing a Professional Services Agreement with Miller and Miller Inc. in an amount not to exceed $15,250.00 for concrete headwall and guardrail repair on Segers Road bridge south of Hardin Oak Drive, Project No. 24-009 (to be paid from Contingency line item in General Services Department)

• 2023-411-R Authorize Agreement with Miller and Miller (Segars Road headwall and guardrail) .pdf (0.03 MB)
• Professional Services Agreement- Miller & Miller.pdf (0.04 MB)

FACILITIES AND GROUNDS

• A.Resolution No. 2023-405-R: Authorizing an agreement with Cook's Pest Control for termite services at the Wellness Center, 190 Graphics Drive, initial year payment of $2,863 and $1,188 annually thereafter (to be paid from Facilities & Grounds Department budget)

• 2023-405-R Cooks contract for Cooks termite .pdf (0.03 MB)
• City of Madison Termite Proposal-Wellness Center.pdf (3.18 MB)
• City of Madison Gym Graph-Wellness Center for Cooks.pdf (1.20 MB)

• B.Resolution No. 2023-417-R: Authorizing an agreement with Cook's Pest Control for pest control services at the Wellness Center, 190 Graphics Drive, initial month payment of $370 and $185 per month thereafter (to be paid from Facilities & Grounds Department budget)

• 2023-417-R Cooks contract for Cooks Pest Control .pdf (0.03 MB)
• City of Madison Pest Proposal-Wellness Center.pdf (4.02 MB)

• C.Resolution No. 2023-421-R: Appraisal Services Agreement with Valbridge Property Advisors for appraisal of property located at 4182 Sullivan Street for the appraisal fee of $3,500 (to be paid from the City's contingency fund) 

• 2023-421 PSA with Valbridge Property Advisors.pdf (0.02 MB)
• Valbridge Property Advisors LOE - 4182 Sullivan Street.pdf (0.27 MB)

HUMAN RESOURCES

• A.Resolution No. 2023-407-R:  Approving Holiday Observance Dates for 2024 

• 2023-407-R--Approving Holiday Observance Dates (2024).pdf (0.03 MB)

POLICE

• A.Resolution No. 2023-408-R:  Approving a Professional Services Agreement with PAS Consulting Group for promotional process services in the amount of $23,000 for first year of term, $21,000 for subsequent years of term (to be paid from Police Department budget)

• 2023-408-R--Approving Professional Services Agreement with PAS Consulting Group--12-11-23.pdf (0.03 MB)
• PSA with PAS Consulting Group--12-6-23--Final.pdf (0.03 MB)
• Technical Proposal - Madison Police Department - Police Promotional Process Services - 12-11-23--Final for Disclosure.pdf (0.41 MB)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.