REGULAR MEETING OF THE CITY COUNCIL Monday, February 24, 2025 06:00 PM Council Chambers

AGENDA NO. 2025-04-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2025-03-RG, dated February 10, 2025

7.PRESENTATIONS AND AWARDS

1. A.Presentation of First, Second, and Third Place Certificates to winners of the Arbor Day Poster Contest open to Madison City 5th Grade Elementary Students

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and Periodic bills to be paid

2. B.Resolution No. 2025-072-R: Acceptance of donation from AYSO 498 for soccer field lights in the amount of $150,000 

3. C.Resolution No. 2025-074-R: Authorizing a Memorandum of Agreement with KultureCity for the provision of Invisible Disabilities training for Fire Department personnel as mandated under Alabama State Law (no cost to City)

4. D.Resolution No. 2025-075-R: Authorizing the Mayor to accept a quotation from Tyler Technologies, Inc. for New World Systems software and maintenance support services ($70,837.02 to be paid from Information Technology Department budget)

5. E.Authorizing the Engineering Department to solicit bids for the construction of Project 23-011 | Balch Road and Gooch Lane Intersection Improvements

6. F.Authorizing the Engineering Department to solicit bids for the construction of Project 22-023 | Gooch Lane and Wall-Triana Highway Signal Upgrade and Sidewalk from the intersection south to Pebblebrook Circle

7. G.Acceptance of  $40 donation from J.Maddox for the Madison Senior Center Stained Glass Program (to be deposited into Senior Center Donation account)

8. H.Acceptance of $10,000 donation from Senator Tom Butler (to be deposited into the Fire Department Donation account)

9. I.Acceptance of donation from J Kirschbaum for $40 for the Madison Senior Center Stained Glass Program (to be deposited into Senior Center Donation account)

10. J.Acceptance of $475,000 appropriation from Madison County Commission to be used for the Public Safety Annex Renovations-ARPA (to be deposited into American Recovery Act Checking Account (a sub-account of General Capital Improvement Checking))

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

• A.Resolution No. 2025-071-R: Authorizing the publishing of the February 19, 2025 City Council Work Session

• B.Board of Education Applications

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Council Representative to the Huntsville-Madison County Library Board with a term expiration of April 13, 2029

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No. 2025-056-R: Award of Bid No. 2025-004-ITB, Mill Road Sidewalk Extension to Miller & Miller, Inc. ($256,922.00, to be paid from Fund 38 Account 38-150-000-2941-27)

• B.Resolution No. 2025-061-R: Authorize a Professional Services Agreement with Joseph D. Cross, Certified Bridge Inspector to perform required Federal Highway Administrations bridge inspection changes as identified in the Specifications for the National Bridge Inventory (SNBI) [ALDOT Memorandum 2025-02] for 31 bridges (amount not to exceed $7,750, to be paid from Engineering Department budget) 

• C.Resolution No. 2025-063-R: Authorizing a Professional Services Agreement with OHM for construction, engineering, and inspection services for Project 22-039 | Segers Road and Maecille Drive Intersection Improvements (amount not to exceed $220,000, to be paid from Fund 38)

HUMAN RESOURCES

• A.Proposed Ordinance No. 2025-049:  Amending Section 4, "Staffing and Career Advancement Procedures," of the City of Madison Personnel Policies and Procedures (First Reading)

• B.Proposed Ordinance No. 2025-050: Amending Sections 9 and 10, "Conduct and Disciplinary" and "Grievance Procedures," of the City of Madison Personnel Policies and Procedures (First Reading)

• C.Proposed Ordinance No. 2025-051: Amending Section 12, "Compensation and Benefits," of the City of Madison Personnel Policies and Procedures (First Reading)

• D.Proposed Ordinance No. 2025-065: Amending Section 3, "Service Categories and Probationary Period," of the City of Madison Personnel Policies and Procedures (First Reading)

• E.Proposed Ordinance No. 2025-066: Amending Section 11, "Attendance and Leave," of the City of Madison Personnel Policies and Procedures (First Reading)

• F.Proposed Ordinance No. 2025-059:  Establishing salaries for Mayor and Council for term beginning November 2025 and ending in 2029 (First Reading 02/10/2025)

PUBLIC WORKS

• A.Resolution No. 2025-058-R: Authorizing a Professional Contractor Services Agreement with Mike Gentle for one year (not to exceed $39,000 to be paid from Public Works Department budget)

RECREATION

• A.Resolution No. 2025-067-R:  Authorizing an Agreement with Valerie Harp for Travel Agent Services for the Madison Senior Center (No cost to City)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.