REGULAR MEETING OF THE CITY COUNCIL Monday, February 23, 2026 06:00 PM Council Chambers

AGENDA NO. 2026-04-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Andrew Itson of Madison Church of Christ

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2026-03-RG, dated February 9, 2026

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Certificates to 1st, 2nd, and 3rd place winners of the Arbor Day Poster contest open to Madison City 5th grade elementary students

2. B.Presentation of Proclamation by Mayor Ranae Bartlett designating February 23, 2026 as Trash Pandas Day in the City of Madison to the General Manager of the Trash Pandas Baseball Team

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

For Public review and reference, see Resolution No. 2021-268-R Policy For Public Participation During City Council Meetings.

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Resolution No. 2026-016-R: Approving an annual Appropriation Agreement with Thrive Alabama for FY26 in the amount of $5,000 (to be paid from General Operating account)

2. B.Resolution No. 2026-017-R: Approving an annual Appropriation Agreement with Fantasy Playhouse Children's Theater Academy for FY26 in the amount of $5,000 (to be paid from General Operating account)

3. C.Resolution No. 2026-018-R:  Approving an annual Appropriation Agreement with the United Way of Madison County for FY26 in the amount of $12,500 (to be paid from General Operating account)

4. D.Resolution No. 2026-019-R:   Approving an annual Appropriation Agreement with the U.S. Space and Rocket Center for FY26 in the amount of $10,000 (to be paid from General Operating account)

5. E.Resolution No. 2026-020-R: Approving an annual Appropriation Agreement with Big Brothers Big Sisters of Tennessee Valley for FY26 in the amount of $5,000 (to be paid from General Operating account)

6. F.Resolution No. 2026-074-R: Providing for the disposition of personal property of negligible value pursuant to Section 16-108 of the Code of Ordinances of the City of Madison

7. G.Resolution No. 2026-076-R: Acceptance of insurance settlement from Alabama Municipal Insurance Corporation for Claim No. 065241 on an incident which occurred December 10, 2025 to a Ford F150. Public Works vehicle. The final settlement of $6,301.55, less $1,000 deductible (to be deposited into General Operating account)

8. H.Resolution No. 2026-092-R: Declaring surplus and providing for the disposition of one Glidescope GO, valued at $1,400, via trade-in to Verathon, Inc.

9. I.Acceptance of $250.15 donation from PropertyRoom.com (to be deposited into Madison Police Department Donation account)

10.PRESENTATIONS OF REPORTS

MAYOR RANAE BARTLETT

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 DAVID BIER

COUNCIL DISTRICT NO. 3 BILLIE GOODSON

COUNCIL DISTRICT NO. 4 MICHAEL MCKAY

COUNCIL DISTRICT NO. 5 ALICE LESSMANN

COUNCIL DISTRICT NO. 6 ERICA WHITE

COUNCIL DISTRICT NO. 7 KENNETH JACKSON

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

13.DEPARTMENT REPORTS

ENGINEERING

• A.Resolution No 2026-067-R: Authorizing a Professional Services Agreement with Nivens & Associates Appraisals, Inc., for appraisal of properties involved in Project 22-008 Bradley Street Improvements ($16,800.00 to be paid from Fund 38)

• B.Resolution No. 2026-079-R: Acceptance of Barnett's Crossing Phase 2 into the City of Madison Maintenance Program

• C.Resolution No. 2026-080-R: Acceptance of Barnett's Crossing Phase 3B into the City of Madison Maintenance Program

• D.Resolution No. 2026-081-R: Acceptance of Madison Branch Phase 2A into the City of Madison Maintenance Program

FACILITIES AND GROUNDS

• A.Resolution No. 2026-087-R: Authorizing an agreement with Intergraph Improved Properties, LLC, for division of utility bills for the Public Safety Annex located at 23 Ludie Richard Drive

HUMAN RESOURCES

• A.Resolution No. 2026-068-R: Approval of position change from Communications and External Affairs Officer to Senior Communications and External Affairs Officer in the Mayor's Office

• B.Resolution No. 2026-069-R: Authorizing a change to the Job Classification Plan (Parks & Recreation Department)

• C.Resolution No. 2026-070-R: Proposing a Merit-Based Program for City Employees

• D.Resolution No. 2026-073-R: Authorizing a change to the Job Classification Plan (Police Department)

• E.Proposed Ordinance No. 2026-077:  Authorizing Amendment to Policy 3 Entitled "Service Categories and Employment Status" of the City of Madison Personnel Policies and Procedures (First Reading 02/09/2026)

• F.Resolution No. 2026-085-R: To Approve the Director of Operations & Communications Job Description for the Mayor's Office.

INFORMATION TECHNOLOGY

• A.Resolution No. 2026-088-R: Authorizing the purchase of one (1) 2026 Chevrolet Silverado 1500 Crew Cab 2WD from McSweeney Auto Group through State Bid Contract No. MA240000004917 in the amount of $40,407.15 (to be paid from Fund 12)

LEGAL

• A.Proposed Ordinance No. 2026-082:  Authorizing Amended and Restated Lease, License, and Management Agreement with BallCorps, LLC (First Reading)

• B.Proposed Ordinance No. 2026-083:  Amending Chapter 10 of the Madison City Code pertaining to distribution of Lodging Tax proceeds (First Reading)

PLANNING

• A.Proposed Ordinance No. 2026-059: Vacation of utility and drainage easement located within 52 Green Creek Road, Lot 149 of Greenbrier Woods Phase II Subdivision (First Reading)

• B.Proposed Ordinance No. 2026-075: Vacation of utility and drainage easement located within 480 Production Avenue, Lot 1 of Putman's Industrial Park, 4th Addition (First Reading) 

PUBLIC WORKS

• A.Resolution No. 2026-089-R: Awarding Bid No. 2026-003-ITB for the purchase of Crushed Stone and Aggregate Base to Grayson Carter & Son Contracting, Inc., for the amounts specified in the bid submission (to be paid from Public Works budget)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.