REGULAR MEETING OF THE CITY COUNCIL Monday, January 08, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-01-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Troy Garner of Fellowship of Faith Church

3.PLEDGE OF ALLEGIANCE

1. A.Led by Cub Scout Troop 350

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-24-RG, dated December 18, 2023

7.PRESENTATIONS AND AWARDS

1. A.Madison Station Historic Preservation Society announce the winners of the 2023 Madison Station Polar Express Christmas on Main - Presented by Debbie Overcash

2. B.Madison Christmas Parade Awards, presented by Debbie Overcash

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-001-R: Authorizing a Property Use Agreement with Sumitomo Rubber USA, LLC d/b/a Dunlop Tire for police emergency driver training (no cost to the City)

3. C.Resolution No. 2024-002-R: Providing for the disposition of personal property of negligible value (cameras), formerly used by the Police Department, via online auction through Govdeals website, pursuant to Section 16-108 of the City of Madison Code of Ordinances

4. D.Resolution No. 2024-003-R: Approving an  Annual Appropriation Agreement with Getting Real About Mental Illness for FY 2024 in the amount of $2,500 (to be paid from General Operating account)

5. E.Resolution No. 2024-004-R: Approving an Annual Appropriation Agreement with Global Ties for FY 2024 in the amount of $2,500 (to be paid from General Operating account)

6. F.Resolution No. 2024-010-R: Authorizing a renewal agreement with ESO in the amount of $495.00 for subscription to historical data  (to be paid from Fire Department budget) 

7. G.Resolution No. 2024- 016-R: Authorizing a Change Order to the agreement for installation of the Pickleball Field lighting at Wellness Center ($71,900 to be paid from Recreation Budget) 

8. H.Acceptance of donations from L. Tucker in the amount of $30.00, J. Caldwell in the amount of $500.00, and St. John the Baptist Catholic Church in the amount of $2,000.00 (to be deposited into Senior Center Donations account)

9. I.Acceptance of anonymous donation in the amount of $100.00 for use by the Recreation Department (to be deposited into the Recreation Department Donation Account)

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

1. A.Appointment of Mike Potter to Place 7 of the Municipal Cemeteries Committee with a term expiration of January 9, 2028

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-005-R: Request for a Special Retail - More Than 30 Days - Alcohol License from Madison Crossings LLC., doing business as Monark Grove Madison for their location at 11260 County Line Road

13.DEPARTMENT REPORTS

COURT

• A.Resolution No. 2024-012-R: Authorizing renewal of an agreement with Madison County for the housing of inmates for 2024

ENGINEERING

• A.Annual Report and Presentation on Rebuild Alabama Gas Tax Funds

• B.Resolution No. 2024-009-R: Awarding of Bid No. 2023-012-ITB, Tree Removal Services, to Tree Worx, LLC, in the amount of $33,897.00 (to be paid from Engineering Department budget)

• C.Resolution No. 2024-014-R: Authorizing an amendment to  the Professional Services Agreement with Barge Design Solutions, for  construction, engineering and inspection services on Project 19-047 | Wall  Triana Highway from Graphics Drive to I-565 (ATRIP2-45-2020-327) in an amount  not to exceed $14,347.95 (to be paid from Engineering Department budget)

• D.Proposed Ordinance No. 2024-015: Amendment to the City’s Flood Ordinance (First Reading) 

FIRE & RESCUE

• A.Resolution No. 2024-008-R: Authorizing a Facilities Use Agreement with Madison City Schools for the city to use the Discovery Middle School Gym and North Parking Lot on February 24, 2024 from 7:00 AM - 3:00 PM for ReadyFest 2024 (no cost to the City)

PLANNING

• A.Proposed Ordinance No. 2023-419: Vacation of utility and drainage easement located within Tract 4 and Tract 5 of the Final Plat of Bellawoods Subdivision - Phase 1 (First Reading 12/18/2023)

• B.Proposed Ordinance No. 2024-011: Vacation of utility and drainage easement located within Tract N-3 of the Final Plat of Town Madison Subdivision - Phase 13 (First Reading)

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.