REGULAR MEETING OF THE CITY COUNCIL Monday, April 10, 2023 06:00 PM Council Chambers

AGENDA NO. 2023-07-RG

To protect the public health during the COVID-19 pandemic, according to State and Federal guidelines, the City Council will observe social distancing procedures at the Council Meeting. Anyone who is sick or who is living with a quarantined family member should not attend the meeting. City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public would like to weigh in on a Council matter but do not want to attend due to concerns about the pandemic may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2023-06-RG, dated March 27, 2023

7.PRESENTATIONS AND AWARDS

1. A.Presentation of Proclamation by Mayor Finley to the Huntsville Association of Realtors designating the month of April 2023 as Fair Housing Month in the City of Madison, Alabama

2. B.Presentation by Warren Averett of Fiscal Year 2022 Comprehensive Annual Audit Report

3. C.Presentation of Madison Visionary Award winners by Melanie Thornton, Executive Director of Madison Visionary Partners

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2023-034-R: Approving an annual appropriation agreement with the Madison Arts Council for FY 23 in the amount of $5,000 to be paid from General Operating account

3. C.Resolution No. 2023-139-R: Providing for the disposition of personal property of negligible value, formerly used by the Court Department, via destruction due to outdated software, pursuant to Section 16-108 of the Code of Ordinances.

4. D.Resolution No. 2023-143-R: Requiring price quotes for the purchase of goods which do not meet the State of Alabama requirements for bidding

5. E.Resolution No. 2023-146-R: Acceptance of AMIC Settlement Claim No: 058532AH in the amount of $1,007.85 for Police Vehicle No. 328 (Final Payment. Claim is now closed)

6. F.Bid No. 2023-003-ITB: Authorization to solicit bids for fencing at Kids Kingdom playground (to be issued 04/12/2023)

7. G.Bid No. 2023-004-ITB: Authorization to solicit bids for Hexagon open air pickleball courts (to be issued 04/12/2023)

8. H.Authorization of payment to Shoals Electric Company, Inc. in the amount of $99,500.00 (Invoice No. 29609, PO No. 2022-0245, Project No. 21-017 Traffic Signal Modifications) to be paid from 2020-A Bond account

9. I.Authorization of payment to Wiregrass Construction Company in the amount of $84,383.24 (Invoice No. 15, CIP No. 20-028 (Middle School Roadway Extension) work performed February 1, 2023 thru February 28, 2023, Bid No. 2021-008-ITB) to be paid from 2020-A Bond Account

10. J.Authorization of payment to Croy Engineering in the amount of $361.35 (Invoice No. 27081, Project No. 18-023, Sullivan Street Widening CE&I performed) to be paid from 2018-C Bond account

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

• A.Resolution No. 2023-144-R: Authorizing temporary reordering of Public Comments for City Council Agenda

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2023-140-R: Request for a Lounge Retail Liquor - Class II (Package) license from Jay Jogni Inc., doing business as Balch Road Spirits, for their location at 513 Balch Road Suite B.  

2. B.Resolution No. 2023-141-R: Request for an Off-Premises Beer and Wine License from Jay Jogni Inc., doing business as Balch Road Shell, for their location at 513 Balch Road. 

13.DEPARTMENT REPORTS

CITY CLERK

• A.Resolution No. 2023-136-R: Authorizing election officials for May 9th Council-Manager ballot measure

ENGINEERING

• A.Proposed Ordinance No.  2023-099: Authorizing the transfer of City properties and granting of utility easements to Madison  Utilities in relation to the current Western Transmission Main Project (First Reading 03/13/2023)  

• B.Resolution No. 2023-135-R: Authorizing a Professional Services Agreement with Strand Associates, Inc. for engineering design services on Project 23-004 (Huntsville Browns Ferry 3-lane widening from Holladay Boulevard to Oakland Church) in an amount not to exceed $113,800.00 (to be paid from Engineering Department budget)

PLANNING

• A.Proposed Ordinance No. 2023-118: Vacation of portions of two utility and drainage easements located within 3 Park Preserve Subdivision (First reading 03/27/2023)

• B.Proposed Ordinance No. 2023-123:  Declaring surplus and conveying IA and IB Common Areas Property to Heritage Hills Association due to scrivener's error (First Reading 03/27/2023)

• C.Proposed Ordinance No. 2023-137: Vacation of a portion of an open easement located within Lots 1-26 of Acadia at Arlington Park Subdivision (First Reading)

• D.Proposed Ordinance No. 2023-138: Vacation of a portion of a utility and drainage easement located within The Heights at Town Madison Subdivision (First Reading)

POLICE

• A.Proposed Ordinance No. 2023-085: Regulating wrecker services and towing operations (First Reading 03/27/2023)

• B.Proposed Ordinance No. 2023-124: Amending Chapter 22, Article VII, Sections 192 and 201(a) of the City Code changing notice/removal of inoperable vehicles from a seven-day period to 48 hours (First Reading 03/27/2023) 

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.