REGULAR MEETING OF THE CITY COUNCIL Monday, March 11, 2024 06:00 PM Council Chambers

AGENDA NO. 2024-005-RG

City Council meetings are broadcast live on local Wow! Channel 42 and online streaming (visit https://www.madisonal.gov/709/view-city-council-meeting) for access. Members of the public who would like to weigh in on a Council matter but do not want to attend, may contact the City Clerk's Office or the Mayor's Office (contact information on City website www.madisonal.gov) or text the word "comment" to 938-200-8560

1.CALL TO ORDER 

2.INVOCATION

1. A.Pastor Deborah Timmons with Asbury Church

3.PLEDGE OF ALLEGIANCE

4.ROLL CALL OF ELECTED GOVERNING OFFICIALS

5.AMENDMENTS TO AGENDA

6.APPROVAL OF MINUTES

1. A.Minutes No. 2024-04-RG, dated February 26, 2024

7.PRESENTATIONS AND AWARDS

8.PUBLIC COMMENTS

Public comments are limited to 3 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk by noon on the Friday prior to the meeting. Anyone who cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date, and address comments to citycouncil@madisonal.gov

9.CONSENT AGENDA AND FINANCE COMMITTEE REPORT

1. A.Regular and periodic bills to be paid

2. B.Resolution No. 2024-055-R: Acceptance of an insurance settlement from Nationwide Insurance Company on Claim No. 969658-GM for damage to pole and signal box on Burgreen and Hardiman Road which occurred on or about February 19, 2022 by their insured (settlement in the amount of $3,610.00)

3. C.Resolution No. 2024-070-R: Acceptance of  Insurance Settlement of $4,473.16, less $500 deductible, on Claim No. 061433 from Alabama Municipal Insurance Corporation for damage to a police vehicle due to a collision which occurred on February 10, 2024

4. D.Resolution No. 2024-074-R: Acceptance of an Insurance Settlement from Alabama Municipal Insurance Company, Claim No. 060072 for fire damage to 2016 Ford Expedition used by the Fire Department, which occurred on June 23, 2023 ($21,227.05 - no deductible for fire damage)

5. E.Resolution No. 2024-087-R: Acceptance of Insurance Settlement from Alabama Municipal Insurance Corporation of $2,265.61, less a $500.00 deductible, on Claim No. 061378, for a Police vehicle involved in an accident on January 24, 2024

6. F.Resolution No. 2024-088-R: Acceptance of insurance settlement from American Municipal Insurance Corporation, Claim No. 061420, in the amount of $7,088.79, with a deductible of $500.00 for damages caused by a vehicle colliding with a Public Works vehicle during a ice/snow storm.

7. G.Authorization for the Public Works Department to solicit bids for asphalt paving services

8. H.Authorization for Facilities & Grounds Department to solicit bids for demolition services for the Public Safety Annex

9. I.Authorization for the Engineering Department to solicit bids for Project 24-015 rewiring Traffic Signal for Wall Triana and I-565 Eastbound off ramp

10. J.Senator Tom Butler House District 2 Awarded the Madison County Legislative Delegation Community Service Grant to the Madison Senior Center for Programming Expenses and Equipment in the amount of $2,500.00

10.PRESENTATIONS OF REPORTS

MAYOR PAUL FINLEY

COUNCIL DISTRICT NO. 1 MAURA WROBLEWSKI

COUNCIL DISTRICT NO. 2 CONNIE SPEARS

COUNCIL DISTRICT NO. 3 TEDDY POWELL

COUNCIL DISTRICT NO. 4 GREG SHAW

COUNCIL DISTRICT NO. 5 RANAE BARTLETT

• A.Resolution No. 2024-078-R: Designation of Voting Delegate for Alabama League of Municipalities Annual Convention to be held May 15-18, 2024 in Huntsville, Alabama

• B.Resolution No. 2024-080-R: Authorizing the archiving of the March 11, 2024 City Council Work Session

COUNCIL DISTRICT NO. 6 KAREN DENZINE

COUNCIL DISTRICT NO. 7 JOHN SEIFERT

11.BOARD/COMMITTEE APPOINTMENTS

12.PUBLIC HEARINGS

Public comments during public hearings are limited to 5 minutes per speaker. Anyone who would like to sign up prior to the Council meeting may contact the City Clerk at cityclerk@madisonal.gov. Anyone who would like to submit a presentation to the City Council must email it to the City Clerk no later than noon on the Friday prior to the meeting. Anyone would cannot attend the meeting in person and would like to email written comments must do so by noon of the Council meeting date and address comments to citycouncil@madisonal.gov. 

1. A.Resolution No. 2024-081-R: Request for an On-Premises Beer and Wine License from Savage Holdings LLC., doing business as Lost Pizza Co. for their location at 181 Hughes Road, Suite 1A

13.DEPARTMENT REPORTS

COURT

• A.Resolution No. 2024-083-R: Authoring an MOA with Madison County for Work Release Program

ENGINEERING

• A.Resolution No. 2024-068-R: Authorizing a Commercial Aid to Construct Agreement with Athens Utilities for the relocation of power lines on Project 22-036 | Burgreen and Huntsville-Browns Ferry Roundabout (not to exceed $228,510.64, to be paid from Engineering Department budget)

• B.Resolution No 2024-075-R: Authorizing Amendment No. 1 with Goodwyn Mills and Cawood on Project 22-024 | Mill Creek Ditch for FEMA No-Rise Certification (an amount not to exceed $5,500.00, to be paid from Engineering Department budget)

• C.Resolution No 2024-076-R: Authorizing Amendment No. 1 with Nivens & Associates Appraisals, Inc. on Project 22-039 Segers and Maecille Drive Road Extension for appraisal revisions on Parcels 4 & 5 (not to exceed $400.00, to be paid from Engineering Department Budget)

• D.Resolution No. 2024-077-R: Authorization for the acquisition of two additional right of ways and a temporary construction easement for the Segers Road and Maecille Drive Project.

FACILITIES AND GROUNDS

• A.Resolution No. 2024-071-R: Awarding a contract to Vonachen Group to provide janitorial services and optional services to the Madison Public Library and the Wellness Center (to be paid from Accounts: Library 70-010-000-2201-00; Wellness Center 10-170-000-2201-90)

• B.Resolution No. 2024-086-R: Awarding a contract to Jani-King to provide janitorial services and optional services to the Community Center (to be paid from Account 10-170-000-2201-00)

PLANNING

• A.Resolution No. 2024-082-R: Approving Professional Services Agreement with ArcSpace Studio in the amount of $14,240 for preparation of Phase 2 of the Master Plan for the Farley-Wann House (to be paid from 10-010-000-2942-00 - Wann House Reconstruction)

POLICE

• A.Resolution No. 2024-072-R: Award of Bid No. 2024-002-ITB, Madison Police Department Rifle Purchase to Troy Industries, Inc. ($71,435.00 less trade-in value, to be paid from Account 10-020-000-2405-26)

RECREATION

• A.Resolution No. 2024-073-R: Addendum to transfer RecTrac  recreation software server to cloud-based service provided by Vermont Systems ($12,672 annually, to be paid from Recreation Department budget)

• B.Resolution No. 2024-084-R: Authorizing a Professional Services Agreement with Chris Welch for Pickleball Instruction 

14.MISCELLANEOUS BUSINESS AND ANNOUNCEMENTS

15.ADJOURNMENT

Agenda Note: It should be noted that there are times when circumstances arise that require items be added to or deleted from the agenda at time of the Council meeting. Also all attached documents are to be considered a draft until approved by Council. 

All attendees are advised that Council meetings are televised and that their statements and actions are therefore viewed by more than just those attending the meetings.